Legal Admin Officer and File Clerk at Terragon Group

Responsibilities

• The Admin Officer will be responsible for control & security of, and accessibility to, all company documents.
• Also responsible for executing daily administrative and operational functions, and providing administrative support to the Legal team in the day to day functions of the department.
• He manages the filing, storage and security of documents, contracts, and letters for proper record keeping.
• Photocopying, sorting and filing of documents.
• Develop an efficient filing system to make updating and retrieving files easier.
• Assist with preparation of documents.
• Deal with all requests to access files and retrieve documents, and keep logs outgoing documents.
• Assist with creation of and maintaining the Records Management System, including the maintenance and management of active and archived records.
• Maintain document security and confidentiality of information in accordance with organisational policy and legislative requirements.
• Assist in the formulation, implementation and review of filing policies and procedures.
• Monitor inventory of files, paper clips etc. and report shortages.
• Assist with administrative duties as required.
• Other duties of a related nature that may be assigned from time to time.

Qualifications/Competencies Required

• OND (or Similar level qualification)
• At least 1 years’ experience in a document management or similar office administration role.
• Good communication skills.
• Time & self-management skills.
• Relationship Management.
• Team work.
• MS Office tools (particularly MS Word and Excel).
• Ability and willingness to work longer hours when required, and meet tight deadlines.
• Willingness to learn.