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  • Posted on: 23 October, 2019 Deadline: 30 October, 2019
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  • Save the Children is the world leading independent organization for children. We strive to give children and environment in which their human rights and needs are respected and protected so that they can realize their full potential. We are committed to ensuring that children realize the right to survival, protection, development and participation which they are entitled to under the United Nations Convention on the Rights of the Child.

    Supply Chain Assistant

     

    Job ID: 190003SX
    Location: Gombe
    Employee Status: Fixed Term
    Grade: 5
    Team: Development
    Post Type: National

    Child Safeguarding

    • Level 3- The responsibilities of the post may require the post holder to have regular contact with children or young people and, in the overseas context all posts are considered to be level 3 posts in view of potential situations which may allow staff unsupervised access to vulnerable children and young people.

    Role Purpose

    • The Supply Chain Assistant is responsible for supporting the Supply Chain processes to ensure effective, transparent and accountable support to the Save the Children programs in Borno State. Under the supervision of the Procurement Officer, the Supply Chain Assistant assists in the management and administration of procurement cases on behalf of the logistics department in order to facilitate the smooth running of SCI programmes in Borno State
    • S/he is to ensure that orders for goods and services are processed promptly and good value for money is obtained according to the existing SCI Logistics Procedures.

    Scope of Role

    • Reports to: Procurement Officer
    • Staff directly reporting to this post: (Possibly) None.

    Key Areas of Accountability
    Procurement and Supply:

    • Acknowledge and register Purchaser Requests received and where necessary provide initial feedback on costing estimates and delivery times.
    • Receive and process local orders assigned by the Procurement Officer, checking that orders have been correctly filled, that quantity/specification is acceptable and that coding has been provided and the order has been properly authorized;
    • Assist to prepare necessary requests for quotation for all required supplies, works  and service providers, with all specifications, indicating closing dates to receive quotations, with strict adherence to SCI procedures, receive quotations for local procurement requirements and prepare a competitive bid analysis on the quotations and make recommendations to award a contract/purchase order, prepare required local purchase orders (LPOs) ensuring correctness and details of specifications, quantities and financial information for submission and approval.
    • Where requested, with support from the PO help requesters develop good specifications, advising on availability, rough estimates, etc.
    • Ensure compliance with SCI procurement procedures and in-country SoPs. Assist in the maintenance of the vendor roster and a price list. 
    • Ensure all procurement files are held in soft and hard copy, and completed files are correctly named.
    • In liaison with the Warehouse Officer, coordinate the reception of goods from suppliers and follow up with suppliers / transporters on items missing or damaged in transit.
    • Ensure that Purchase Orders are completed with PR details, delivery dates and times and are submitted to the warehouse before delivery of the goods.
    • Assist to ensure payment to suppliers is made promptly and that the finance department receives all the necessary documentation.
    • Ensure procurement is undertaken in a timely manner to minimize disruption to programmes.
    • Provide advance warnings of delays / shortages or other problems to the PO.
    • Make sure that all suppliers are dealt with fairly and equally. Must never use her/his position for personal gain and should refuse any gifts that are offered by suppliers.
    • Ensure items are never purchased from family members.  If a conflict of interest arises you must request the involvement of an unbiased SCI colleague in relation to the specific order / issue.
    • Ensure the receipt of all goods procured locally is properly recorded using the correct SCI documentation e.g. GRN and a copy is filed with the finance paperwork.
    • When required, follow up with Abuja for procurement files not being processed locally, request on a regular basis an update on these files and update programme teams on the status of these procurement files.
    • Manage supplier relationship up to delivery of goods / completion of services.
    • Follow up with Finance office on outstanding payments files. In liaison with the PO trouble-shoot file incompleteness and/or inconsistencies.
    • Maintain and keep up-to-date a hard documentation filling system for procurement files allowing easy reference for audit purposes.
    • Comply with all relevant Save the Children policies and procedures with respect to child protection, code of conduct, fraud, health and safety, equal opportunities and other relevant policies
    • Work in close collaboration with the finance and administration departments to ensure effective operations and strong team spirit.
    • Carry out any other tasks required by the line manager in line with job description and capacity development plan.

    Reports:

    • Maintain all Procurement files in an organized, accurate and up to date manner
    • Produce weekly procurement tracker and send to PO and where necessary programme teams at field level
    • Generate any other procurement related reports upon request (based on item category/donor/time/budget)

    Programme Administration:

    • Process invoices and expense claims as required
    • Process payment,  and payment requests for Partners/vendors as applicable
    • Prepare reconciliation report for all vendors.
    • Liaise with vendors and your Line Manager on account reconciliation
    • Collate data on NHF from the CO and Area/Field Offices
    • Provide administrative support to SC Programme Teams including: preparing meeting agendas, tracking actions and key dates and organising events, meetings/workshop logistics eg booking venue/room, setting up conference calls etc.
    • Responsible for maintaining general document-filing system in both soft and hard for HR/Admin department
    • Assist in the production and publications of all HR/Admin official reports and other materials.
    • Developing  and updating key communication documents for HR/Admin team
    • Liaise with all other departments for programme needs e.g. stationeries, procurement etc.

    Hotel and Venue Bookings:

    • Make Hotel/Venue Bookings for the team and other programmes as delegated by the line manager, and provide feedback to the person requesting on progress.
    • Liaise with the required facilities to find the best options available and ensure value for money
    • Timely communicate to the requester through Email, the booking details
    • Follow-up with involved parties e.g. visitor, Logistics and Field Manager of the said location on travel arrangement at the destination.
    • All official communication is copied to line manager and the relevant people.

    Other Responsibilities:

    • The post holder may carry out other duties in addition to or instead of those outlined above which may reasonably be required from time to time, in order to assist Admin department meets expected objectives.

    These include but are not limited to the following:

    • Facility Management
    • Store Management
    • Arrange Hotel/Venue Booking and provide feedback to the person requesting on progress.
    • Liaise with the required facilities to find the best options available and ensure value for money

    Skills and Behaviours (our Values in Practice)
    Accountability:

    • Accuracy and timeliness in all areas of responsibility
    • High level of accuracy in work, and ability to analyse complex sets of relationships and situations
    • Holds self and others accountable

    Ambition:

    • Creating best-in-class function
    • Future-orientated, thinks pro-actively

    Collaboration:

    • Working effectively with stakeholders to achieve common goals
    • Excellent communication and interpersonal skills
    • Builds and maintains effective relationships, with their team, colleagues, members and external partners
    • Approachable, good listener, easy to talk to

    Creativity:

    • Designing more effective admin systems
    • Willing to take disciplined risks

    Integrity:

    • Honest, encourages openness and transparency, demonstrates highest levels of integrity.

    Skills & Experience
    Administrative & General Skills:

    • Level of Education: Bachelor's Degree in Supply Chain, Logistics or Business Administration or Economics
    • Professional certification in Procurement an added advantage
    • Communication & Interpersonal Skill Level - Excellent
    • Language Requirements – English and Hausa - Excellent
    • Level of IT literacy Required – (Word, Excel, PowerPoint, Email system, Internet browsing) excellent.

    Experience Expectations:

    • Desired Number of Years Post-NYSC Prior Experience in a Similar Role - 2
    • Experience in procurement and logistics with INGO: Minimum 2 years
    • Experience in a relatively insecure field based environment
    • Experience working with Save the children

    Working Conditions

    • Ability and willingness to travel to projects and stay in basic conditions when necessary

    go to method of application »

    Consultant - KAP Survey

     

    Job ID: 190003T0
    Locations: Cross River and Benue
    Employee Status: Fixed Term
    Short Assignment: Conduct KAP Survey at end of project implementation
    Reporting to: Head of MEAL
    Work with: MEAL Staff, WASH TAs, WASH project staff
    Duration: 30 days
    Start Date: November, 2019.

    Background
    According to the UNHCR, since 2016 more than 32,000 Cameroonians have fled to neighbouring Nigeria. The majority of these people are women and children, including unaccompanied and separated minors. Cameroonians arriving in Nigeria rely on scarce local resources including insufficient food and public services. Tensions between new arrivals and their host communities are high as Nigeria struggles with its own conflict, internal displacements and widespread poverty.

    The lack of proper sanitation facilities and use of proper hygiene practices can create a dangerously favourable environment for the transmission of diseases such as cholera or acute watery diarrhoea. Each year over a half of a million children in the world under age 5 die from diarrhoea, and thousands more succumb to malaria, cholera, parasites and related diseases. Much of this is attributable to unsafe drinking water, limited access to appropriate sanitation and poor hygiene practices.

    Save the Children as a partner with UNHCR aimed to address through this project the inadequate access to water for refugees in camps and host communities, non-availability or non-existence of sanitation services (latrines, etc.), poor hygiene practices and open defecation in Cross River and Benue States. The overall goal of the project is the transformation of essential basic Water and Sanitation services in the refugee camps and host communities in Cross River State and Benue State into a sustainable model that will gradually integrate into the government service delivery. The project will also build the capacity of refugees to attain self-reliance and sustainable solutions ensuring that children are well protected and have access to various services in target communities in Adagom and Kwande LGAs of Benue.

    Save the Children actions focuses on developing enhanced infrastructure and promoting behaviour change activities in households, health care settings and schools to reduce diarrhoea and other diseases in children under age 5. SCI collaborates with partners in other sectors in the delivery of the WASH intervention. Specifically, the intervention will establish and strengthen relationships with the education, health and protection partners to deliver an inclusive and integrated water, sanitation and hygiene response. SCI will work with the relevant existing government institutions to enhance collaboration and sustainability of the response.

    Survey Objectives
    General Objective:

    • To determine knowledge, attitude and practice (KAP) of risks and practices of refugees pertaining to water, sanitation and hygiene and child protection for children and their families in Adagom LGA (Ogoja, Cross river State) and Kwande LGA (Benue State) at the end of project implementation.

    Specific Objectives are:

    • To identify current levels of community access to and practices related to water, sanitation and hygiene facilities.
    • Provide information on people’s knowledge, attitude and practices that will allow the development of programme’s Behavioural Change and Communication/Communication for Development activities.
    • Provide disaggregated data and information on programme indictors in the context.
    • To ascertain the people’s perception on child protection, safety and their dignity in these communities
    • To compare above objectives to comparative findings in the baseline

    Methodology:

    • The survey will employ both qualitative and quantitative approaches to establish the knowledge, attitude and practices of at least the minimum core WASH and Child protection indicators. Consultant is expected to submit a detailed methodology in proposal.

    Scope of Work:

    • The KAP survey will be conducted in the refugee camps and host communities of Ogoja, Cross river State (Adagom LGA) and Benue State (Kwande LGA), Nigeria.

    Responsibilities

    • To develop and submit inception report (Protocol) which will include an interpretation of the study design & methodologies, sampling procedures, detailed work plan and financial proposal.
    • Conduct a desk review of the relevant program documents
    • Develop appropriate tools and instruments for gathering information by use of KOBO data kit
    • Develop and translate data collection tool to the local language.
    • Present the KAP Methodology to the various WASH sector technical groups in target communities for validation.
    • Hold preliminary discussions with head of sectors, M&E manager and relevant key stakeholders.
    • Conduct KAP survey: Train data enumerators and supervisors, ensure the quality of data;
    • Undertake consultations with key stakeholders and conduct field data collection; Focus group discussions, Key informant interviews, etc.
    • Process and analyse the data, write and submit a draft report of the survey (per required format)
    • Present preliminary findings to the SCI and community groups
    • Present the draft report of the findings to SCI for comments and feedbacks.
    • Revise and submit electronic copy of the raw data and final report including recommendations
    • Submit Final report in the desired format as stipulated by SCI within the specified time of agreement.

    SCI Responsibilities:

    • Providing consultant with necessary documentations for desk review
    • Linking the consultant to relevant stakeholders
    • Facilitate the movement of the consultant and evaluation team to and from the field
    • Accommodation will be provided by SCI during the period of consultancy

    Qualifications Required
    Education:

    • The Consultant should be a holder of at least a Master's Degree in Public Health, WASH or other related fields and eight years of relevant work experience.

    Work Experience:

    • Demonstrated experience in conducting evaluations such as KAP WASH assessments (Experience in Nigerian context is desirable).
    • Strong analytical skills and research experience, with solid knowledge of quantitative and qualitative research methodologies.
    • Proven leadership and coordination skills.
    • Excellent knowledge of and experience with humanitarian guidelines and principles.
    • Sound experience and knowledge of Humanitarian Accountability framework (HAF), evaluation of integrated projects/programs and drawing lessons learned/good practices.
    • Computer literacy in MS Word, MS Excel and PowerPoint, digital data gathering devices.
    • Excellent writing and document presentation skills.
    • Demonstrated ability to meet deadlines.
    • Ability to live and work in an isolated area in conditions of limited comfort

    Languages:

    • Fluency in English is essential. Knowledge of local languages is an added advantage.

    Method of Application

    Use the link(s) below to apply on company website.

    Note: Female candidates are strongly encouraged to apply

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