Latest Vacancies at Creative Associates International

Project Summary

• The Northern Nigeria Education Initiative Plus (NEI+) project works to improve the quality of and access to education in Northern Nigeria, equitably and sustainably.

Reporting & Supervision:

• This position is housed in Abuja, Nigeria, reporting to Operations Manager.

Position Summary
Under the supervision of Operations Manager She/he will be responsible to ensure timely, cost effective and safe delivery of goods and services to clients and to assist in the implementation of well-coordinated procurement and logistics activities. His/her duties include:

• Prepare all necessary documentation for handling logistics of goods and services procured in accordance with Creative/USAID rules and regulations, and any other documents as needed;
• Maintain the records on procurement process and related documents and files to ensure transparency and accountability;
• Updating of the procurement document of Reqlogic regularly.
• Maintain a database of goods in movement and deliveries completed;
• Assist in monitoring deliverables under contracts awarded and prepare documentation for review by the procurement team.
• Undertake field missions when required;
• Collect necessary documents and information to process purchase orders and letter agreements such as blanket purchase agreement
• Keep up-to-date electronic database, documentation of necessary information and deliverables in the files
• Keep abreast of relevant products/services market developments;
• Perform other duties as required.

Logistic Responsibilities

• Responsible for managing daily vehicle movement for the office
• Ensure that all rented vehicles are in good working conditions
• Ensure that all NEI Plus owned and rented vehicles are using NEI Plus log sheet record properly
• Ensure that all NEI Plus drivers have a valid driving licenses at all the times
• Update general inventory list timely as soon as new assets are procured
• Ensure that all Creative NEI Plus project assets are given unique tagged number
• Conducting periodic physical verification/ tracking of the assets on quarterly basis
• Send inventory report to the operations Manager on quarterly basis.
• Support other office operations as assigned by supervisor.

Required Skills & Qualifications

• College degree in Purchasing or related field.
• 2+ years’ experience in procurement and Administration
• Ability to work under pressure
• Planning and scheduling skills;
• Experience in a USG or donor funded project or NGO preferred.
• Excellent interpersonal skills; demonstrated ability to interact professionally with a culturally diverse staff, clients and consultants.
• Ability to work independently, take initiative and ability to meet deadlines with attention to detail and quality.
• English fluency including business terminology required.
• Demonstrated intermediate computer skills in Microsoft Office Suite applications.

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Project Summary

• The Northern Nigeria Education Initiative Plus (NEI+) project works to improve the quality of and access to education in Northern Nigeria, equitably and sustainably.

Reporting & Supervision:

• This position is housed in Abuja, Nigeria, reporting to the Operations Manager.

Position Summary

• The main duties of the Driver is to provides transport support services to all technical program areas.
• Maintain accurate and up to date records relating to individual vehicle use.
• Purchase fuel from commercial gas stations, reviews and verifies the accuracy of cash memos and submits them to the Finance for payment.
• Ensure all aspects of vehicle policy are being followed and enforced.

Responsibilities

• Drive vehicle for official travel and business, or as requested by Representative
• Maintain high standard of service to both internal and external guests.
• Ensure punctuality and safe transport;
• Observing the road and traffic laws and regulations of the country
• Ensure that safe driving practices are adhered to Including local driving codes and internally agreed standards.
• Alcohol must not be consumed or present whilst on duty Car Security & Maintenance
• Ensure vehicle is kept clean, tidy and in good working condition at all times
• Ensure vehicle is kept secure at all times
• Ensure vehicle is given regular/day-to-day maintenance checks: check oil, water, battery, brakes, tyres, etc.
• Ensure vehicle repairs are carried out properly by official manufacturers specifications
• Perform minor repairs and arrange for other repairs, prepare vehicle spare parts inventory
• Prepare and submit vehicle monitoring report, including records of vehicle operations, maintenance, expenses, mileage, at end of each month
• Assist the Operation Officer to ensure vehicle insurance and registration is updated according to schedule
• Log official trips, daily mileage, gas consumption, oil changes, etc;

Personal Qualities, Qualifications & Experience

• Understanding of transportation law
• Good traffic judgment
• Good knowledge about car mechanics
• Knowledge of the location of international organizations, airline offices, hotels and restaurants
• Knowledge on operation and maintenance of the office equipment
• Excellent driving skills
• Flexible, effective teamwork and interpersonal skills
• Good communication skills, good in communicating in English
• Computer literacy and familiar with software packages under Windows and Email
• Minimum 5 years’ experience as driver with good driving record.

Qualifications

• High School Diploma
• Valid driving license Level
• Holder of qualification in Vehicle Maintenance and Repairs desirable.

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Job Description

• The Security Advisor in Abuja works with the HQ Security Manager to manage and coordinate all Creative security and safety programs, plans and policies relevant to the project including detailed security procedures that comply with Creative security policies.
• This will include emergency response drills and communication procedures for the project.

Reporting & Supervision:

• This position is housed in Abuja, Nigeria, reporting to the Chief of Party (COP). The position regularly interacts with HQ Security Manager and collaborates with project staff.
• The incumbent may supervise local security manager in select technical areas.

Responsibilities

• Provide security, safety and risk mitigation advice and recommendations to the COP.
• Ensure that project staff complies with project security procedures.
• Monitor and analyze the ongoing threat environment faced by the project and brief the COP accordingly.
• Distribute threat warnings to all staff as appropriate. Ensure that appropriate risk migration measures are taken by the project to respond to the threats or changes in threats faced by the project. This is to include physical protection measures, safe working routines, movement restrictions, protection equipment and security staff provision, as required.
• Oversee movement control and coordination for the project, including driver and vehicle deployment and staff whereabouts.
• Oversee any security provider contracted by the project to ensure contractual compliance and performance of their duties, and act as the focal point of contact with the security provider.
• Report security incidents, violations and recommended corrective actions, as appropriate, to the COP, the appointing authority and the HQ Security Department.
• Ensure all new employee/contractor personnel receive appropriate security orientations and briefings
• Verify that all security devices such as locks, alarms, access systems and physical force protection measures are operational or reported for repair.
• Ensure visitor access and vehicle control systems are effective and appropriate for the threat environment.
• Work with the HQ Security Manager to maintain the project Crisis Response Plan in coordination with the COP, and ensure that the contact information contained therein is always up-to-date.
• Provide a weekly security report to the COP and HQ Security Department.
• Be able to assist with out-of-hours emergency response at the project, if needed.
• Serve as the liaison with the U.S. Embassy Regional Security Officer and/or equivalent U.S. Government personnel for project security matters, in coordination with the COP.
• Assist the project with business continuity planning, as required.
• Ensure that the Creative Sensitive Information (CSI) Plan is distributed to and is being followed by project staff

Key Qualifications & Skills

• Bachelor's Degree in a related field, or equivalent experience
• A minimum of 5 years of security management experience in the context of international development
• Familiarity with Security, HR, finance, logistics, procurement and administrative systems
• Experience implementing security policies, procedures and protocols
• Previous experience with USAID-funded projects
• Demonstrated ability to work well in teams and in a collaborative environment
• Excellent organizational skills, detail-oriented and flexible work style
• Strong written and oral communication skills
• Proficiency in the use of computers and Microsoft Office software
• Ability to multitask
• Demonstrated ability to handle confidential and/or sensitive information
• Appreciation of and ability to work effectively in, diverse work environments
• Field-based security and crisis management experience
• Previous work experience in hostile, post-conflict environments.
• Work experience abroad, preferably in the international development arena.

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Project Summary

• The Northern Nigeria Education Initiative Plus (NEI+) project works to improve the quality of and access to education in Northern Nigeria, equitably and sustainably.

Position Summary

• Administrative / HR Assistant will be responsible for providing administrative and organizational support to the Operations unit of NEI+ project to ensure organizational effectiveness and efficiency.

Reporting & Supervision

• This position is housed in Abuja, Nigeria, reporting to the Operations Manager.

Primary Responsibilities

• Assist with logistics for conferences, local travel, workshops and other activities;
• Manage staff monthly call credit and internet payments;
• Support the team with basic asset/inventory management;
• Support the preparation of support documents for procurement
• Receive all correspondences and visitors to the office
• Support all internal and external HR related inquiries or requests.
• Maintain digital and electronic records of employees.
• Serve as point of contact with benefit vendors and administrators.
• Assist with the recruitment process.
• Oversee the completion of compensation and benefit documentation.
• Assist with performance management procedures.
• Schedule meetings, interviews, HR events and maintain agendas.
• Perform orientations and update records of new staff
• Complete termination paperwork and exit interviews.
• Assist in Tracking staff leave and performance appraisal due dates
• Collate monthly time timesheet.
• Keep up-to-date with the latest HR trends and best practice.
• Perform other secretarial and office duties as may be assigned.

Required Skills & Qualifications

• University degree preferred
• 2 years of experience as an HRAssistant (essential).
• Exposure to Labor Law and employment equity regulations.
• Effective HR administration and people management skills. Significant office management experience
• Strong organizational skills, understanding the importance of paying attention to detail
• Computer skills, proficient in MS Word and Excel
• Significant experience in general office practice and secretarial duties
• Creativity, flexibility, sound judgment, ability to take initiative, and carry out work independently
• Good communication skills
• Excellent interpersonal skills and demonstrated ability to interact professionally with culturally diverse staff, and consultants