Latest Vacancies at Creative Associates International

Requisition Number: GRANT01732
Reporting & Supervision: The Grants Manager will report to the Chief of Party

Position Summary

• Creative Associates seeks a Grants Manager for an anticipated donor-funded project in West Africa. The Grants Manager will provide administrative and technical guidance and support to the Chief of Party and staff on the design of grant activities, guidelines, and regulations for the small grants mechanism.

Primary Responsibilities

• Provide advisory assistance to grant applicants;
• Evaluate technical applications of grantees;
• Facilitate the evaluation of grant submissions for technical and budget soundness and compliance with donor regulations, recommending award actions;
• Coordinate the issuance of awards and maintain grant documentation through the development and upkeep of a small grants database;
• Ensure use and support grantees and colleagues in the use of Creative’s online grants management system, the System for Managing Activities, Reporting and Tracking (SMART); and
• Prepare scheduled and special reports, studies and analyses regarding the small grants program.

Required Skills & Qualifications

• Bachelor's degree in Management, Financial Analysis or Accounting desirable; Master’s degree preferred;
• At least five (5) years’ experience with sub-grants management, preferably in West Africa; minimum of three years working in international development;
• Solid understanding of USAID regulations and procedures pertaining to grants management, and ability to interpret and explain USAID regulations;
• Strong understanding of 2 CFR 200, ADS 302 and 303;
• Demonstrated ability to perform complex tasks and to prioritize multiple projects;
• Ability to analyze cost proposals and prepare reports and recommendations on whether or not applicants should be funded;
• Ability to analyze budget line items for compliance with budget guidelines;
• Proven records maintenance and database management skills;
• Understanding of cost-share and/or leveraging preferred;
• Speaking, writing and reading fluency in English;
• Must be legally authorized to work in Nigeria.

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Requisition Number: MONIT01722
Reporting & Supervision: The MEL Specialist will report to the Monitoring, Evaluation, and Learning Director

Position Summary

• The MEL Specialist is responsible for developing Monitoring, Evaluation and Learning (MEL) systems, including data quality assurance procedures, and compiling, processing and analyzing activity performance data.
• The MEL Specialist will be responsible for ensuring regular and consistent documentation and that reporting deliverables are met in compliance with USAID rules and regulations.

Primary Responsibilities

• Participate in the development of Annual Work Plan(s) and prepare and update the MEL Plan in alignment with project’s expected deliverables and results;
• Maintain an up-to-date catalog of all project MEL tools and forms in electronic and hard copy data files;
• Assist in the collection, storage, and analysis of accurate, high quality, and reliable data and GIS information, in particular ensure performance indicators and output, outcome, and impact data are prepared and collected properly in targeted geographic and thematic areas;
• Identify in-country MEL training and STTA needs and ensure that these needs are met and provide training on MEL activities as needed;
• Ensure that partners submit reports within the agreed time schedule;
• Conduct project site visits to collect quantitative and qualitative data; including site visits for secondary verification of data results;
• Conduct periodic research and/or case studies to measure impact of activities;
• Advocate and promote scale-up of best practices and cost-effective programmatic measures with both staff and stakeholders;
• Supports the project’s Collaborating, Learning, and Adapting (CLA) approach to monitoring and evaluation; and
• Perform other tasks as assigned.

Required Skills & Qualifications

• Bachelor's Degree in International Development, Monitoring and Evaluation or a related field is highly preferred. High school diploma required;
• Minimum two (2) years’ experience in MEL and four (4) years of general work experience;
• Demonstrated experience in MEL report writing.
• Knowledge of USAID Rules and Regulations, previous experience working on USAID-funded projects is preferred;
• Excellent record keeping, and documentation skills are required;
• Good communication and interpersonal skills;
• Verbal and written working proficiency in English; and
• Must be legally authorized to work in Nigeria.

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Ref Id: GRANT01729

Position Summary

• The Grants Assistant will support the Grant Officer’s and Lead Grants Manager with the oversight of all grants activities, including ensuring efficient and proper controls for USAID grant compliance and reporting; coordinating training and grants administration with grantees; and review and submission of financial reports as required for each grant.

Reporting & Supervision:

• The Grants Assistant will report to the Lead Grants Manager.

Primary Responsibilities

• Assist in reviewing sub-grantees’ liquidation and financial reports and provide summaries to the project’s Grants Manager on a monthly basis;
• Implement procedures and templates to be used for formulating, negotiating, executing, monitoring, and closing grants according to USAID regulations and the project’s Grants Manual;
• Assist in monitoring grantees to ensure compliance with USAID regulations, Grants Manual and the content of sub-agreement;
• Responsible for maintaining grant files and ensuring they stay up-to-date;
• Support project audits, grantor’s audit, or monitoring visits.
• Responsible for entering and maintaining Creative’s online System for the Management of Activities, Reporting and Tracking (SMART) for sub-grantees;
• Provide mentoring support to strengthen and improve sub-grantees’ management capacity for improved performance; and
• Perform other tasks as assigned.

Required Skills & Qualifications

• High school diploma is required, Bachelor's Degree or professional accounting/financial qualification is preferred;
• Minimum one (1) years’ experience in grant management, including disbursements and reporting and two (2) years of general experience;
• Demonstrated experience in financial administration, budget and cost control management is essential;
• Knowledge of USAID Rules and Regulations, previous experience working on USAID-funded projects is preferred;
• Excellent record keeping, and documentation skills;
• Good communication and interpersonal skills;
• Ability to analyse data and suggest areas of improvement;
• Understanding of cost-share and/or leveraging preferred; and
• Must be legally authorized to work in Nigeria.

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Requisition Number: PROCU01721

Position Summary

• The Procurement and Logistics Officer will be responsible for reviewing overall procurement processes, tracking procurement of goods and services through the procurement cycle, ensuring that adequate competition is achieved for procurements, and providing regular procurement mentoring to project staff to support project implementation.
• S/he will also provide timely staff services and efficient office operations in the areas of: voice communications, mail, inventory management, supplies and equipment maintenance.

Reporting & Supervision:

• The Procurement and Logistics Officer will report to the Operations Manager.

Primary Responsibilities
Procurement:

• Maintain comprehensive procurement files, including solicitations, proposals, evaluations, award documents, official contracts and correspondence on all procurements, following policies and local law;
• Supervise and verify the procurement of materials according to the needs of the project;
• Ensure presentation of sufficient selection that meets requirements of quality assurance, delivery, and transparency;
• Process procurements according to U.S. Government (USG) rules and regulations, as well as Creative procurement processes;
• Compile and review budgets, solicited quotations, negotiations, and analysis to recommend vendors for delivery of goods and materials to grantees;
• Coordinate transportation and delivery of procurement and inventory;
• Respond to procurement/logistics requests related to supplies, materials for project activities;
• Verify deliveries are complete and done in a timely manner;
• Ensure prompt update of the procurement files into the procurement database, IDMS; and
• Perform other duties, as assigned.

Logistics:

• Conduct coordination of vehicles and drivers;
• Provide oversight of vehicle logs, vehicle maintenance; identify vehicle needs and review driver timesheets;
• Handle all email, mail and phone general inquiries and requests for information and materials;
• Collect project logistical updates for monthly organization report;
• Assist with ordering supplies and inventory, as needed;
• Assist with trip expense reports, photocopying, ordering books and materials as needed;
• Perform other tasks as assigned.

Required Skills & Qualifications

• Bachelor's Degree in related field preferred. High school diploma required;
• Minimum of two (2) years procurement experience and four (4) years of general work experience;
• Experience working on USAID or similar internationally-funded programs;
• Strong knowledge of USG procurement rules and regulations;
• Strong ability to use and develop management and tracking systems;
• Strong communication skills;
• Verbal and written working proficiency in English;
• Must be legally authorized to work in Nigeria.