Job Openings at Bill & Melinda Gates Foundation

Job ref.: B013404
Location: Abuja, Nigeria
Job type: Full time

Position Summary & Responsibilities

• The primary purpose of this job is to support the Africa team with the coordination, implementation and maintenance of a range of projects and activities in support of the life cycle of grants and contracts.  This includes managing a portfolio of investments comprised of grants, contracts, program related investments (PRIs) and other projects in support of multiple programmatic priorities and strategic goals.
• The focus of the Africa team is to enable collective impact for the foundation in Africa by influencing policy and finance towards key development priorities, strengthening capacity and enabling systems for delivery, and innovating and leveraging cross-cutting enablers for impact at scale.
• The Program Coordinator (PC) will provide budget oversight and planning, financial analysis, financial reporting, and/or portfolio and operations process management and act a bridge between the Africa team and the business support functions in Seattle.
• The Program Coordinator will report to the Deputy Director of Strategy Planning and Management (DDSPM) for Africa.

Core Responsibilities

• Grants and Contracts Administration: Work with program officers, grantees, and business partners during early stages of grant making (e.g. sending out requests for proposals, driving key deadlines for submissions and revisions). Assist with grant management and evaluation by requesting and reviewing written materials (including grant summaries and reports).  
• Grant and Contracts Coordination: Coordinate the end-to-end contract and grant processes with internal parties (contracts, grants & legal business partners) and external parties (vendors & grantees) within the investment systems. Coordinate contracts, including tracking of invoicing and deliverables, receipt of required reports and monitoring expenses. Shepherd the development, management, and close out of grants.
• Data Input, Management and Analysis: Manage data for all grants and contracts in multiple databases and SharePoint sites. Provide detailed financial analysis and ensure data integrity to support team's financial decision making. Work with Program Manager and Program Officers to keep all pertinent information accurate and up-to-date for reporting and analysis; serve as point-person regarding budget targets and individual investment portfolio management.
• Initiative Portfolio Management: Monitor/Manage progress of an initiative portfolio against payout targets. Track programmatic goals and results in coordination with leadership. Develop relationships with key internal and external partners. Work with leadership to develop processes and tools for performance management.
• Act as primary support for grantee/vendor initiation, reporting and closure. Serve as liaison across multiple internal teams. Special projects as requested.
• Conduct budget analyses for contracts, grant proposals, and grant annual reports to ensure consistency with project objectives and alignment with strategic priorities.
• Manage investment workflow and data systems on-boarding for new hires.
• Work with DDSPM, Africa on investment portfolio and general coordination. Support team projects as assigned by DDSPM.

Leadership and Culture:

• We believe that energized people, working well together, fueled by great leadership in an inclusive environment in which they thrive, will do phenomenal things.

Core Knowledge, Skills, Education, Experience and Requirements

• Bachelor’s degree preferred with 3-5 years of experience
• Excellent organization skills & attention to detail, deadlines & policy compliance
• Excellent verbal & written communication skills
• Proficient in MS Office Suite and knowledge of CRM systems
• Knowledge of budgeting, financial analysis and synthesis
• Knowledge of applicable programmatic subject
• Ability to analyze data across multiple tools and databases
• Ability to work independently and as part of an integrated, diverse team and be comfortable in multiple, high varied settings, and tight deadlines with different work and learning styles
• Ability to manage multiple & competing demands and establish priorities
• A preference for rigor, purpose driven measurement and cost-effective use of resources
• Ability to effectively manage and adapt within a changing environment
• Ability to travel up to 25% domestically and internationally
• Comfortable in a wide range of cultural, geographic and operational situations, demonstrating culturally sensitive behaviour with a diverse range of people

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Job ref.: B013448
Location: Abuja, Nigeria
Job type: Full time
Duration: Estimated to be 18 months

Position Summary & Responsibilities

• The Bill & Melinda Gates foundation is currently searching for an experienced candidate to support the Primary Health Care (PHC) portfolio on its Nigeria Country Office (NCO) team.
• The Associate Program Officer (APO) will provide technical, operational and project management support primarily to the members of the Nigeria health team and to other foundation teams as needed.
• Operational duties include: organizing and facilitating internal meetings across teams at the NCO around PHC; health and broader systems strengthening activities in Nigeria; summarizing grant activities and budgets as requested; facilitating donor coordination meetings on health investments; organizing grantee coordination events and assuring proper follow up and communication; responding to requests from country governments and other partners for information; and supporting the NCO health team in its activities with other teams in the foundation broadly.
• Project management duties include: portfolio management and grantee coordination; note taking and summarizing; preparing international trip terms of reference and trip reports; collating and circulating meaningful and pertinent information for staff involved in PHC work; maintaining team file management systems; following up on various requests for assistance and support from the NCO health team; establishing solid coordination and communication models within the NCO health team in terms of grants, contracts, budgets, reporting tools.
• Technical duties include: literature reviews and discrete research tasks related to primary health care and health systems strengthening; analytics, including basic manipulation of data for quantitative analysis; support to strategy development for the NCO; and ad hoc requests from the NCO health and other foundation teams for research support.
• The anticipated duration of this position is estimated to be 18 months
• The Associate Program Officer will report to the Deputy Director for Health, Nutrition and Eradication, in close coordination with the Senior Program Officers on the team.

In addition to the above, duties may include:

• Reviewing grant and contract progress and drafting internal analyses.
• Helping to draft proposal documents including requests for proposals/calls for letters of interest, proposal analysis review documents, proposal approval memos, etc.
• Assisting with proposal management process with internal and external partners.
• Carrying out literature reviews, landscape analyses and other analytical reviews as assigned.
• Providing support for preparation of materials and slide presentations on team initiatives as needed.
• Providing other analytical support to the NCO as needed.
• Traveling to field sites within Nigeria and supporting the implementation and coordination of investments both at the Federal and State levels.
• Develop and monitor implementation of formal engagements with government (e.g. MOUs, workplans) and technical grants in support of engagement strategies.
• Participate in partner and/or government-sponsored events on behalf of the NCO
• Lead and support efforts
• Performing all other duties as requested.

Requirements

• The APO role requires knowledge and experience in international health systems, health policy and administration, or health financing.
• The candidate should also have an understanding of the global health and international development environment; experience working in or living in Nigeria or another developing country is a plus.
• A minimum of 3-5 years professional experience, preferably in public health program management.
• MPH, MPA or similar discipline required. MBA with non-profit or international development experience would be acceptable.
• Demonstrated work experience in a dynamic environment with demonstrated ability to juggle multiple and opposing demands and establish priorities, while providing continual attention to detail in proofing materials, tracking projects, and grants.
• Dedication to Foundation core values, mission and programs.
• Proven ability to rapidly acquire knowledge and execute good judgment in a variety of global health and development contexts.
• Excellent written and oral communication skills. Hausa language skills are a plus.
• Experience in a role requiring teamwork within an organization, as well as a proven ability to work with efficiency and diplomacy as part of a team effort.
• Experience with other donors (USG, GAVI, Global Fund, DFID, ..) and implementing partners work in supporting public health programs in developing countries
• Proven capacity and initiative to solve problems with energy and positive attitude.
• Willingness to work in a flexible environment.
• Excellent interpersonal and negotiation skills.
• Ability to travel domestically and internationally.