Latest Recruitment at the African Development Bank Group (AfDB)

Reference: ADB/19/104
Location:  Cote d’Ivoire
Grade: GS7
Position N°: 50000904

The Complex

• The Vice Presidency for Finance (FIVP) oversees the financial management of the Bank Group. This encompasses the Bank Group’s treasury activities including borrowings from the capital markets and investment activities; controllership functions including financial reporting and loan administration; strategic resource mobilization and the strengthening of the non-statutory financial resources and instruments; the overall asset/liability management for the Bank Group.

The Hiring Department/Division

• The Treasury department is responsible for raising funds from capital markets, managing and investing the Bank Group’s liquidity and shareholders’ funds, processing and settlement of all financial transactions and managing the institution’s banking relationships.
• Under the supervision of the Manager Treasury Operations Division (FITR.2) and the Treasury Officer head of Client Services & SWIFT (CSS) section, the Treasury Assistant handles the settlement of administrative expenses, salaries, payment cards administration and develops post settlement activities by ensuring the timely and accurate resolution of investigations related to the transaction payments. The incumbent also handles OFAC/KYC/AML queries

The Position

• The objective of the position of Treasury Assistant is to provide services of payments such as prepaid cards, bank checks to staff members, consultants and suppliers of the Bank.
• Encash bank checks deposited at Cash Office in respect of various reimbursement of loans, insurance and/or other payments.
• Post in SAP receipts for all refunds made in the Banks’ current accounts for administrative expenses.
• Maintain the Bank’s vendor’s payment instructions in SAP database
• Handle payment cards
• Manage OFAC/KYC/AML investigations
• Manage SWIFT RMA and investigations

Duties and responsibilities
The Treasury Assistant will undertake the following functions:

CITIDIRECT Checks Processing:

• Transfer the SAP downloaded text file which contains information about the checks that need to be issued by Citibank into the Citidirect Worldlink electronic/web system.
• Check the conformity of the information against the list of SAP payments.
• Import the file containing the checks request for the approval of the supervisor.
• Verify that all requests have been approved and released by the Supervisor as a control and compliance with the list of SAP payments.
• Receive checks from Citibank and verify that all the requested checks have been delivered and record.
• Distribute or release the printed bank checks to beneficiaries after verifying their identities or their representatives or Team assistants from CHGS or any other department.
• Assist the Supervisor in the follow-up treatment of cancellations of bank checks and checks sent on collection.
• Periodically report import and issuance of bank checks.

Process prepaid cards:

• Input request for prepaid cards in the third-party banks card system as per the lists of payments approved by the Manager FITR2 or the Supervisor.
• Generate applications for prepaid cards and verify their compliance with the list of payment approved.
• Safeguard undelivered cards awaiting collection by the beneficiaries.
• Perform daily monitoring of the stock, analyze the volumes of consumption and determine empirically the timing and the volume of orders for prepaid cards.

Process payments received:

• Receive the prepaid cards returned and bank checks issued by the staff for the Bank for a refund.
• Scan the checks, save in I-drive and post entry into SAP.
• Endorse the bank checks for encashment.
• Fill out bank deposit slips and bank the checks.
• Inform Cash Management of deposited checks for ease of identification and follow-up.
• Upon confirmation of credit from Cash Management, create the receipt in SAP
• Send the receipt by mail to the issuer of the checks and to CHHR/FIFC.
• Verify the amounts and card number and record data in an excel file and post in SAP.
• Propose to the supervisor to move funds from the card to the bank account
• Issue receipt if necessary for application of returned funds in SAP.

Process the SWIFT network Relationship Management Application (RMA):

• Prepare RMA messages
• Respond in a timely manner to requests from counterparty banks.
• Safe keep test keys and verify manually tested payment messages.
• Maintain the SWIFT RMA and Telex bilateral Keys database

Maintain the Bank vendor’s payment instructions in SAP database:

• Receive and create in SAP, staff and suppliers payment details received from FIFC and CHHR.
• Ensure that account details and banks information comply with international standards and update vendor master records in SAP.
• Update the banks master records in SAP.

Handle OFAC/KYC/AML queries:

• Check in GTMATCH and SWIFT the OFAC/KYC/AML request received from the correspondent
• Forward the request to the concerned department: FIFC/CHHR.
• Upon receive the requested information, prepare the response in GTMATCH and send it via SWIFT to the correspondent
• Follow up until the payment is released by the correspondent

Selection Criteria
Including desirable skills, knowledge and experience:

• Minimum of Bachelor’s degree or equivalent qualification in Finance, accounting 
• Five (5) years’ relevant practical working experience in payments, investigations and SWIFT messaging
• Private Sector Experience an added advantage
• Understanding of payment processing especially Swift messages
• Demonstrable understanding and application of accounting principles
• Strong Numerical and Analytical skills.
• Posse marketing and presentation skills to communicate with stakeholders
• Client orientation: Ability to ensure that the client is considered to be of primary importance in all transactions and interactions. Strive to understand, and when appropriate, anticipate client needs, and ensure that the client receives the best possible service from the Bank.
• Team work and relationship: Ability to work with others to maximize the effectiveness of the team as a whole, sharing the knowledge and workload. Develops strong working relationships with colleagues and contributes to creation of a positive team environment
• Problem solving: Ability to apply business knowledge to the resolution of problems and identify solutions to the benefit of the client (internal and external) and the organization.
• Good written and verbal communication in English or French and preferably, a working knowledge of the other language.
• Microsoft Office (word, excel, PowerPoint etc.).  Knowledge of SAP/FI or other ERP, Cards management, SWIFT, GTMATCH.

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Reference: ADB/19/106
Location: Togo
Grade: PL5
Position N°: 50000993

The Hiring Department

• Within the Regional Development, Integration and Business Delivery (RDVP) Complex, the Bank has five (5) Regional Hubs, one in each region of Africa: North, South, East, West, and Central.  Each Regional Hub is headed by a Director General (DG) and is provided with the relevant sector functions and administrative capabilities for rapid delivery of services to client countries.  Regional Hubs provide country offices in their regions with strategic direction and are responsible for operations, business development, project management and the overall effective implementation of the Bank's High 5s, namely:  "Light up and Power Africa," "Feed Africa," "Industrialize Africa," "Integrate Africa" and "Improve the Quality of Life for the People of Africa."

The Position

• Under the overall supervision of the Manager, Private Sector, infrastructure and industrialization Division (RDGW.3), the incumbent will be in charge of all project management and loan administration activities related to transport infrastructure and urban development of the Bank Group's portfolio as defined in the country office functions and responsibilities, including the coordination of related programs with the Government, civil society and local bodies, the private sector and development partners.

Duties and responsibilities
The incumbent must:

• Contribute to the preparation and evaluation of strategies and policies for the development of infrastructure sectors (transport, urban infrastructure, etc.);
• Participate in the preparation of terms of reference and follow-up of studies relevant to the infrastructure sectors, contribute to the review of study reports and propose to the Bank actions to be taken ;
• Participate in missions relating to the identification, preparation and evaluation of studies, infrastructure projects / programs, urban development and reform support programs in these sectors in support of the Bank's strategy and contribute to the writing and reviewing of reports;
• Support heads of the executing agencies with advice and expertise on the issues, constraints and priorities of the aforementioned sectors, technical aspects of the projects and Bank rules and procedures, particularly with regard to the acquisition of property, works and services and disbursement procedures;
• Provide expertise in the review of bid evaluation reports and conduct the evaluation of technical and financial proposals for contracts related to project implementation;
• Follow up on recommendations made in the supervision, mid-term review, portfolio review and audit reports, with due attention to project monitoring / evaluation;
• Contribute to strengthening coordination and dialogue with other donors on activities related to infrastructure projects / programs;
• Represent the Bank in national conferences, seminars and workshops and participate in meetings and conferences dealing with issues related to the infrastructure sector;
•  Participate in meetings and conferences related to donor coordination, sector approaches, which will guide the Country Office Manager, Sector Division and Management on strategic issues in the infrastructure and urban development sector;
• Contribute, with the structure in charge of monitoring public investments (DPSSI) in relation with the planning structures of the technical departments, to monitor and evaluate the impact of the projects on Togo's economic and social development.

Selection Criteria
Including desirable skills, knowledge and experience:

• Hold at least Master’s degree or its equivalent in Civil Engineering or Public Works.
• Have a minimum of at least five (5) years of relevant work experience preferably in a development finance institution, a project executing agency, or a state agency responsible for implementing projects financed by international donors.
• Capable of working under pressure and setting priorities within a dynamic framework of an international and multicultural environment. Ability to work and cooperate with people of diverse backgrounds.
• Experience in supporting the private sector and PPP projects structuring will be an additional asset.
• Sound mastery of strategies aimed at achieving transformative projects that will significantly reduce poverty; Good knowledge of key issues related to aid effectiveness, in particular, the harmonization of donor practices and their alignment with borrower systems.
• Knowledge of COSTAB, HDM.4 and mastery of SAP will be an asset.
• Capable of communicating effectively both in writing and orally in English or French, with a working knowledge of the other language.
• Competence in the use of Bank standard software (Word, Excel, Access, and PowerPoint). Knowledge of SAP or other ERP systems would be an asset.

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Reference: ADB/19/105
Location: Sierra Leone
Grade: LP6
Position N°: 50067100

The Complex

• The Bank has established the Regional Development, Integration and Business Delivery Complex whose major objective is to build regional capabilities and bring responsibility for client activities closer to the regions.
• Five Regional Development, Integration and Business Delivery Hubs have been created, each run by a Director General: Southern Africa, North Africa, West Africa; East Africa, and Central Africa.
• Each Regional Directorate is headed by a Director General and is staffed with the relevant sectoral functions and administrative capabilities for rapid delivery of services to client countries.
• The Regional Directorates provide overall strategic direction to country offices within the regions and are responsible for the Bank’s operations, business development, project management and overall effective delivery of the Bank’s High 5s”.

The Hiring Department/Country Office

• The various Country Offices fall within one of the five (5) Regions of the Africa Regional Development, Integration and Business Delivery Hubs.
• The Hub oversees a combination of country and liaison offices, as well as non-presence countries.
• The Director General is accountable for the specific African region.
• Each Hub houses relevant operations, business development and project implementation functions and administrative capabilities in a shared service for rapid deployment into the individual countries, to help drive the overall business of the Bank effectively on the ground.
• Sierra Leone Country Office of the African Development Bank has the mandate to strengthen policy dialogue between the Bank, Governments and other stakeholders; improve performance of the project portfolio and aid coordination with other development partners.

Duties and Responsibilities

• Under the overall administrative authority of the Country Manager and in consultation with the Administrative and Finance Unit at Headquarters, the Administrative and Finance Officer, will among others: undertake to implement the administrative services including accounting and budgeting, human resources activities and supervision of use of office facilities and resources. He/she will carry out effective recording, control and management of Bank resources, the Office’s operational activities in keeping with the Bank’s policies and guidelines.

Duties and Responsibilities

• Prepare the administrative and capital budgets in compliance with the schedule set by the Budget Department at Headquarters;
• Monitor expenditures in accordance with the Bank’s internal control rules and procedures and prepare periodic reports and where appropriate propose revisions;
• Ensure timely processing of all invoices for COSL in line with established financial procedures and regulations including processing staff missions and claims;
• Keep and maintain daily updates of all the required Country Office books of accounts, records, inventory and files in order and for all financial transactions entered in SAP
• Implement financial management and reporting procedures and controls to improve service efficiencies, identify savings and promote the efficient use of resources;
• Review monthly financial reports and periodically prepare reports, statements and schedules to facilitate the audit of the Country Office by the Bank’s Auditors;
• Maintain personnel records including benefits in accordance with the Bank’s Human Resources policies and instructions;
• Supervise the procurement of goods and services and management of property and equipment in accordance with Bank rules and procedures;
• Prepare and monitor service providers’ contracts;
• Institute sound stock keeping for office supplies and maintain inventory records and a fixed assets register of Bank property and equipment;
• Control the processing of mission expenditure advances and balances;
• Prepare and follow up the processing by Government of requests for tax exemptions, long stay visas, diplomatic and international organization cards and registration of the Bank’s vehicles and staff members;
• Handle and follow up the processing of visa applications for official missions and all other Bank official documents;
• Submit reports on personnel management; manage office staff benefits in accordance with the Human Resources policy and instructions in force; assist the Country manager with consultant recruitment and staffing issues.
• Oversee the staff members responsible for airport arrival and departure formalities for Executive Directors and Governors, and all other personalities invited by the Country Office.

Selection Criteria
Including desirable skills, knowledge and experience:

• At least a Master's Degree in Accounting, Finance, Audit or Administration.
• Membership in an internationally recognized professional accounting body (CA, CPA, ACCA or Expert Comptable) and a degree in Human Resources Management would be an advantage.
• Minimum of four (4) years of relevant experience including 2 years in an accounting firm or in an international/multinational organisation plus 2 years’ experience in a public or private sector organisation;
• Proven ability to work effectively in a team-oriented, multi-cultural environment, to function effectively as a member of various groups and to deliver under pressure;
• Proficiency in written and verbal communication in English, with a working knowledge of French as an advantage;
• Competence in the use of Bank standard software (SAP, Word, Excel, Access, MS Projects and PowerPoint).