• Jobs At Helen Keller International

  • Posted on: 13 May, 2014 Deadline: 27 May, 2014
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  • Established in 1915 with Helen Keller as a founding trustee, Helen Keller International (HKI) works to save the sight and lives of the most vulnerable and disadvantaged. Headquartered in New York City, HKI currently conducts programs in 22 countries in
    Africa and Asia as well as in the United States.

    We combat the causes and consequences of blindness and malnutrition by establishing programs based on evidence and research in vision, health and nutrition. HKI began working in Nigeria in June 1999 and its programs benefit over 11 million people. Current programs include Vitamin A Supplementation, Infant and young child feeding and Neglected Tropical Disease Control.

    HKI is looking to hire suitable candidates to fill the following positions within its rapidly expanding program portfolio.

    Finance and Administration Manager

     

    Responsibilities

    • The Finance Manager will be responsible for all financial and administrative operations in all offices of Helen Keller International Nigeria.
    • The person will collaborate with HKI Regional Finance Advisor, HKI/HQ Finance & Operations Department, HKI Country Staff & Partners.

    Generally the Finance Manager will:

    • Provide financial oversight of all financial operations and practices in the country office;
    • Ensure compliance with all local laws relating to accounting and finance
    • Ensure compliance with all HKI policies and procedures;
    • Ensure accounting and operating information is complete and reliable(to CD, Regional office, HQ and donors)
    • Be responsible for adherence to the financial policies, procedures and practices as outlined by Government contracts, sub contracts and private foundation mandates
    • Liaise with donors, banks, contractors, government officials and other partners relating to financial issues;
    • Provide training and support to all HKI staff on financial policies, procedures and practices.

    Specifically the Finance Manager will undertake the following:

    Financial  Management:
    (a) Prepare and verify the accuracy of the monthly report prior to submission to the Country Director;
    (b) Prepare donors financial reports according to donor requirements;
    (c) Prepare all other financial reports as needed;
     
    Manage all bank accounts:
    (a) Ensure income and expenses are affective;
    (b) Verify all payment and sign all checks;
    (c) Reconcile all bank accounts monthly and submit to CD  for review;
     
    Budget Management:
    (a) Work with the Country Director, Project Coordinators, and sub-offices to create and revise the annual and monthly budgets;
    (b) Assist the Administration in the preparation of office running budget;
    (c) Collaborate with the Country Director and the Project Coordinators to create the budgets for new projects;
    (d) Create and submit and Wire Transfer Request to the Country Director for approval;
     
    Project Monitoring & Reporting:
    (a) Prepare the expense tracking and advise Project Coordinators of necessary spending actions;
    (b) Distribute project spending information to the appropriate sub-offices and coordinators;
    (c) Interact with program staff and CD on project funding status;
    (d) Prepare all necessary donor reports and submit to the Country Director for approval ;
    (e) Monitor any sub-grant spending as directed by donor rules and regulations;
     
    Human Resources:
    (a) Verify the accuracy of the salary payments prior to submission to the Country Director;
    (b) Verify that the severance account is properly managed and check all transactions prior to CD’s approval;
    (c) Assure, review and make tax payments with the approval of the Country Director in timely manner;
    (d) Follow up update on local rules and regulations;
    (e) Evaluate staff under his/her responsibility;
     
    Office Management:
    (a) Prepare country audit in accordance with Regional office and HQ;
    (b) Follow up audit findings and recommendations;
    (c) Respond to external or internal auditor requests;
    (d) Assist to organize meetings and discussions with partners as needed;
    (e) Execute all other tasks assigned by the Country Director.
     
    Specific tasks include:

    •     Verify calculations on receipts and other accounting papers;
    •     Assign/Verify accounting codes;
    •     Ensure sequential reference is assigned to each transaction for cross checking;
    •     Ensure financial transactions are entered daily in the system;
    •     Review the accounting records for accuracy and correct as necessary;
    •     Review matching expenses for compliance with donor regulations;
    •     Send out appropriate notifications when advances are due and take punitive actions as needed;
    •     Create and revise the annual and monthly budgets

    Key Performance Indicators:

    • Budgeting (preparation and monitoring)
    • Monthly bank reconciliations
    • General ledger maintenance
    • Reporting
    • Treasury management
    • Banking
    • Asset management
    • Payroll and employee benefits management
    • Staff management

    Competencies Required:

    • Able to work under pressure minimal supervision and able to meet up deadlines.
    • Ability to use computer software such as Microsoft office, internet and accounting software.
    • Must possess good interpersonal skills and a good team player.
    • Exhibit strong leadership and decision making skills
    • Demonstrated excellent personal integrity and confidentially

    Qualifications Required:

    • B.Sc. Accounting or a Finance related discipline
    • Possession of an MBA is an added advantage
    • Minimum of ICAN certification or its equivalent
    • 5-7 years experience managing donor-funded projects like USAID, DFID, etc.

    Method of Application

    Kindly forward your CV to fmhkinigeria@gmail.com on or before COB on 27th May 2014. Subject of email should be FINANCE AND ADMIN MANAGER.

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