Human Resource/Admin Technical Assistant at The Norwegian Refugee Council (NRC)

Ref. nr.: 3979579510
Location: Monguno, Borno
Reports to: Field Office Coordinator with Technical Reporting Line to HR Officer
Supervision of: Cleaner/Cook  
Travel: 10%
Duration and type of contract:   1 year

Job Summary

• NRC is looking for a Human Resource/Admin Technical Assistant for our field office in Monguno in Northern Nigeria. The purpose of the Human Resource/Admin Technical Assistant is to support programme activities in Monguno, Borno State
• NRC initiated country operations in Nigeria in June 2015, in order to respond to the critical and increasing needs in the country. NRC currently has a full team based in Maiduguri and a coordination office in Abuja
• NRC is currently providing services across various sectors namely; Shelter and Non-Food Items (NFI); Water, Sanitation and Hygiene Promotion (WASH); Food Security; Information, Counselling and Legal Assistance (ICLA) and Education in order to address identified humanitarian needs.
• The Human Resource/Admin Technical Assistant reports to the Field Office Coordinator.

Job Description

• Ensure proper and systematic filing of all personnel files
• Support recruitment process by collecting applications, long listing, schedules examination, administering tests, and conducting interviews
• Coordinating appointments and background/reference checks, and communicating benefit information
• Maintaining a database of field office recruitment
• Induction of new staff, and schedule briefing with relevant departments and assist in email address requests for new staff
• Preparation of contracts for both casual workers and full time workers
• Issuance of stock request to relevant department and updating and sharing the stock report on a monthly basis.
• Ensure that office and guest house supplies are requested for and timely distributed
• Preparing and circulating the Minutes from the all staff meetings
• Supervising of the cleaner/cook
• Any other task assigned by Line Manager.

Role and Responsibilities

• The purpose of the assistant position is to assist in the day to day implementation of the support functions responsibilities
• Use actions words such as conduct or assist for the position relevant responsibilities.

Generic Responsibilities:

• Adhere toNRC policies, tools, handbooks and guidelines
• Assist with the implementation of the support function portfolio according to plan of action
• Prepare and develop status reports as required by management
• Ensure proper filing of documents
• Promote and share ideas forimprovement of the support function

Specific Responsibilities:

• Ensure proper and systematic filing of all personnel files
• Support recruitment process by collecting applications, longlisting, schedules examination, administering tests, and conducting interviews
• Coordinating appointments and background/reference checks, and communicating benefit information
• Maintaining a database of field office recruitments
• Induction of new staff, and schedule briefing with relevant departments and assist in email address requests for new staff
• Preparation of contracts for both casual workers and full time workers
• Issuance of stock request to relevant department and updating and sharing the stock report on a monthly basis.
• Ensure that office and guest house supplies are requested for and timely distributed
• Preparing and circulating the Minutes from the all staff meetings
• Supervising of the cleaner/cook
• Any other task assigned by Line Manager

Critical Interfaces
By interfaces, NRC means processes and projects that are interlinked with other departments/units or persons. Relevant interfaces for this position are:

• Strategy and project planning: HR Manager, HR/Admin Coordinator, HR Officer, Admin Officer, Field Office Coordinator
• Base/Country Office operations: Country Director, Programme Managers, Consultants, Advisors, Support Functions

Scale and Scope of Position
Staff:

• Numbers and titles of staff directly managed by the post holder, and numbers of staff and daily workers/incentive staff responsible for overall in the unit. (Nill)

Stakeholders:

• Key external stakeholders the post has relationships with (e.g. UN agencies, INGOs, local NGOs, civil society, governmental bodies) Vendors, Tertiary Institutions

Budgets:

• List of budgets covered by post holder, and size of budget (Nill)

Information:

• Brief description of the information resources the post holder is responsible for at CO level (e.g. GORS, Agresso, Webcruiter, Intranet)Agresso, Webcruiter, Intranet

Legal or Compliance:

• Brief description of any legal or compliance responsibility the post holder has (term of employment, vendors, donors) term of employment, vendors, donors, Code of conduct.

Qualifications

• Degree in Human Resource, Business Administration, Management Science or any other related course
• Advance Degree of professional certification e.g CIPM will be and added advantage
• Previous (1year) experience working in a human resource department (preferably NGO)
• Knowledge about own leadership skills/profile
• Documented results related to the position’s responsibilities
• Fluency in English both written and verbal
• High level competence in computer skills (Microsoft office Applications).

Competencies
Competencies are important in order for the employee and the organisation to deliver desired results. They are relevant for all staff and are divided into the following two categories:

Generic Professional Competencies:

• Experience from working as a Support Function Officer in a humanitarian/recovery context
• Previous experience from working in complex and volatile contexts
• Documented results related to the position’s responsibilities
• Some knowledge of English

Context/ Specific skills, knowledge and experience:

• Good University Degree from a reputable university
• Knowledge about own leadership skills/profile
• Documented results related to the position’s responsibilities
• Fluency in English both written and verbal
• High level competence in computer skills (Microsoft office Applications)

Behavioral Competencies:

• Handling insecure environment
• Planning and delivering results
• Empowering and building trust
• Communicating with impact and respect

Performance Management:
The employee will be accountable for the responsibilities and the competencies, in accordance with the NRC Performance Management Manual. The following documents will be used for performance reviews:

• The Job Description
• The Work and Development Plan
• The Mid-term/End-of-trial Period Performance Review Template
• The End-term Performance Review Template
• The NRC Competency Framework.

Personal Qualities:

• Handling insecure environment
• Planning and delivering results
• Empowering and building trust
• Communicating with impact and respect
• A good sense of humour is an asset
• All employees of the Norwegian Refugee Council should be able to adhere to our Code of Conduct and the four organizational values: Dedicated, innovative, inclusive and accountable.

Language:

• English

We Offer

• Commencement: January 2019
• Duration: 12 months
• Salary/benefits: According to NRC’s general directions.
• Duty station: Monguno, with frequent travels. Travel outside Monguno is dependent on changing security conditions, especially for certain roads in the area.
• Approved health certificate will be requested before contract start.
• Travel: Some travelling must be expected.

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Location: Dikwa, Borno
Reports to: Field Office Coordinator with Technical Reporting Line to HR Officer
Supervision of: Cleaner/Cook   
Travel: 10%
Duration and type of contract: 1 year

Role and Responsibilities

• The purpose of the assistant position is to assist in the day to day implementation of the support functions responsibilities. Use actions words such as conduct or assist for the position relevant responsibilities.

Generic Responsibilities (max 10)
These responsibilities shall be the same for all positions with the same title. The responsibilities shall be short and essential. Details belong in the Work- and Professional Development Plan:

• Adhere toNRC policies, tools, handbooks and guidelines
• Assist with the implementation of the support function portfolio according to plan of action
• Prepare and develop status reports as required by management
• Ensure proper filing of documents
• Promote and share ideas forimprovement of the support function

Specific Responsibilities
These responsibilities shall be adapted to the particularities of the job location and context, phase of operation, strategic focus and type of programme intervention. This section shall be revised whenever a new employee is hired or the context changes significantly:

• Ensure proper and systematic filing of all personnel files
• Support recruitment process by collecting applications, longlisting, schedules examination, administering tests, and conducting interviews
• Coordinating appointments and background/reference checks, and communicating benefit information
• Maintaining a database of field office recruitments
• Induction of new staff, and schedule briefing with relevant departments and assist in email address requests for new staff
• Preparation of contracts for both casual workers and full time workers
• Issuance of stock request to relevant department and updating and sharing the stock report on a monthly basis.
• Ensure that office and guest house supplies are requested for and timely distributed
• Preparing and circulating the Minutes from the all staff meetings
• Supervising of the cleaner/cook
• Any other task assigned by Line Manager

Critical Interfaces
By interfaces, NRC means processes and projects that are interlinked with other departments/units or persons. Relevant interfaces for this position are:

• Strategy and project planning: HR Manager, HR/Admin Coordinator, HR Officer, Admin Officer, Field Office Coordinator
• Base/Country Office operations: Country Director, Programme Managers, Consultants, Advisors, Support Functions.

Scale and Scope of Position

• Staff: Numbers and titles of staff directly managed by the post holder, and numbers of staff and daily workers/incentive staff responsible for overall in the unit. (Nill)
• Stakeholders: Key external stakeholders the post has relationships with (e.g. UN agencies, INGOs, local NGOs, civil society, governmental bodies) Vendors, Tertiary Institutions
• Budgets: List of budgets covered by post holder, and size of budget (Nill)
• Information: Brief description of the information resources the post holder is responsible for at CO level (e.g. GORS, Agresso, Webcruiter, Intranet)Agresso, Webcruiter, Intranet
• Legal or compliance: Brief description of any legal or compliance responsibility the post holder has (term of employment, vendors, donors)term of employment, vendors, donors, Code of conduct

Qualifications

• Degree in Human Resource, Business Administration, Management Science or any other related Course
• Advance Degree of professional certification e.g CIPM will be and added advantage
• Previous (1yr) experience working in a human resource department (preferably NGO)
• Knowledge about own leadership skills/profile
• Documented results related to the position’s responsibilities
• Fluency in English both written and verbal
• High level competence in computer skills (Microsoft office Applications)

Competencies
Competencies are important in order for the employee and the organisation to deliver desired results. They are relevant for all staff and are divided into the following two categories:

Professional competencies:

• These are skills, knowledge and experience that are important for effective performance.

Generic professional competencies:

• Experience from working as a Support Function Officer in a humanitarian/recovery context
• Previous experience from working in complex and volatile contexts
• Documented results related to the position’s responsibilities
• Some knowledge of English

Context/ Specific skills, knowledge and experience:

• Good university degree from a reputable university
• Knowledge about own leadership skills/profile
• Documented results related to the position’s responsibilities
• Fluency in English both written and verbal
• High level competence in computer skills (Microsoft office Applications)

Behavioral competencies (max 6):
These are personal qualities that influence how successful people are in their job. NRC’s Competency Framework states 12 behavioural competencies, and the following are essential for this position:

• Handling insecure environment
• Planning and delivering results
• Empowering and building trust
• Communicating with impact and respect

Performance Management:
The employee will be accountable for the responsibilities and the competencies, in accordance with the NRC Performance Management Manual. The following documents will be used for performance reviews:

• The Job Description
• The Work and Development Plan
• The Mid-term/End-of-trial Period Performance Review Template
• The End-term Performance Review Template
• The NRC Competency Framework

We Offer

• Commencement: January 2019
• Duration: 12 months
• Salary/benefits: According to NRC’s general directions.
• Duty station: Dikwa, with frequent travels. Travel outside Dikwa is dependent on changing security conditions, especially for certain roads in the area.
• Approved health certificate will be requested before contract start.

go to method of application »

Ref. nr.: 3979448555
Location: Damasak, Borno

Job Summary/Description

• NRC is looking for a Human Resource/Admin Technical Assistant for our field office in Damasak in Northern Nigeria. The purpose of the Human Resource/Admin Technical Assistant is to support programme activities in Damasak, Borno State
• NRC initiated country operations in Nigeria in June 2015, in order to respond to the critical and increasing needs in the country. NRC currently has a full team based in Maiduguri and a coordination office in Abuja.
• NRC is currently providing services across various sectors namely; Shelter and Non-Food Items (NFI); Water, Sanitation and Hygiene Promotion (WASH); Food Security; Information, Counselling and Legal Assistance (ICLA) and Education in order to address identified humanitarian needs.
• The Human Resource/Admin Technical Assistant reports to the Field Office Coordinator.

Responsibilities

• Ensure proper and systematic filing of all personnel files
• Support recruitment process by collecting applications, long listing, schedules examination, administering tests, and conducting interviews
• coordinating appointments and background/reference checks, and communicating benefit information
• Maintaining a database of field office recruitment
• induction of new staff, and schedule briefing with relevant departments and assist in email address requests for new staff
• Preparation of contracts for both casual workers and full time workers
• Issuance of stock request to relevant department and updating and sharing the stock report on a monthly basis.
• Ensure that office and guest house supplies are requested for and timely distributed
• Preparing and circulating the Minutes from the all staff meetings
• Supervising of the cleaner/cook
• Any other task assigned by Line Manager

Requirements/Qualifications

• Degree in Human Resource, Business Administration, Management Science or any other related Course
• Advance Degree of professional certification e.g CIPM will be and added advantage
• Previous (1yr) experience working in a human resource department (preferably NGO)
• Knowledge about own leadership skills/profile
• Documented results related to the position’s responsibilities
• Fluency in English both written and verbal
• High level competence in computer skills (Microsoft office Applications)

Education field:

• Administration / Organisation / Management

Education level:

• College / University, Bachelor's degree

Personal Qualities:

• Handling insecure environment
• Planning and delivering results
• Empowering and building trust
• Communicating with impact and respect
• A good sense of humour is an asset
• All employees of the Norwegian Refugee Council should be able to adhere to our Code of Conduct and the four organizational values: Dedicated, innovative, inclusive and accountable.

Language:

• English.

Miscellaneous info:

• Travel: Some travelling must be expected.

We Offer

• Commencement: January 2019
• Duration: 12 months
• Salary/benefits: According to NRC’s general directions.
• Duty station: Damasak, with frequent travels. Travel outside Damasak is dependent on changing security conditions, especially for certain roads in the area.
• Approved health certificate will be requested before contract start.