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  • Human Resource/Admin Technical Assistant (Monguno, Borno) at Norwegian Refugee Council (NRC)

  • Posted on: 14 November, 2018 Deadline: 27 November, 2018
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  • The Norwegian Refugee Council (NRC) is a non-governmental, humanitarian organization with 60 years of experience in helping to create a safer and more dignified life for refugees and internally displaced people. NRC advocates for the rights of displaced populations and offers assistance within the shelter, emergency food security, and water, sanitation and hygiene sectors.

    The Norwegian Refugee Council has approximately 5000 committed and competent employees involved in projects across four continents. In addition, NRC runs one of the world’s largest standby rosters, NORCAP, with 650 professionals, ready to be deployed on 72 hours’ notice when a crisis occurs.

    Human Resource/Admin Technical Assistant (Monguno, Borno)

     

    Ref. nr.: 3979579510
    Location: Monguno, Borno
    Reports to: Field Office Coordinator with Technical Reporting Line to HR Officer
    Supervision of: Cleaner/Cook  
    Travel: 10%
    Duration and type of contract:   1 year

    Job Summary

    • NRC is looking for a Human Resource/Admin Technical Assistant for our field office in Monguno in Northern Nigeria. The purpose of the Human Resource/Admin Technical Assistant is to support programme activities in Monguno, Borno State
    • NRC initiated country operations in Nigeria in June 2015, in order to respond to the critical and increasing needs in the country. NRC currently has a full team based in Maiduguri and a coordination office in Abuja
    • NRC is currently providing services across various sectors namely; Shelter and Non-Food Items (NFI); Water, Sanitation and Hygiene Promotion (WASH); Food Security; Information, Counselling and Legal Assistance (ICLA) and Education in order to address identified humanitarian needs.
    • The Human Resource/Admin Technical Assistant reports to the Field Office Coordinator.

    Job Description

    • Ensure proper and systematic filing of all personnel files
    • Support recruitment process by collecting applications, long listing, schedules examination, administering tests, and conducting interviews
    • Coordinating appointments and background/reference checks, and communicating benefit information
    • Maintaining a database of field office recruitment
    • Induction of new staff, and schedule briefing with relevant departments and assist in email address requests for new staff
    • Preparation of contracts for both casual workers and full time workers
    • Issuance of stock request to relevant department and updating and sharing the stock report on a monthly basis.
    • Ensure that office and guest house supplies are requested for and timely distributed
    • Preparing and circulating the Minutes from the all staff meetings
    • Supervising of the cleaner/cook
    • Any other task assigned by Line Manager.

    Role and Responsibilities

    • The purpose of the assistant position is to assist in the day to day implementation of the support functions responsibilities
    • Use actions words such as conduct or assist for the position relevant responsibilities.

    Generic Responsibilities:

    • Adhere toNRC policies, tools, handbooks and guidelines
    • Assist with the implementation of the support function portfolio according to plan of action
    • Prepare and develop status reports as required by management
    • Ensure proper filing of documents
    • Promote and share ideas forimprovement of the support function

    Specific Responsibilities:

    • Ensure proper and systematic filing of all personnel files
    • Support recruitment process by collecting applications, longlisting, schedules examination, administering tests, and conducting interviews
    • Coordinating appointments and background/reference checks, and communicating benefit information
    • Maintaining a database of field office recruitments
    • Induction of new staff, and schedule briefing with relevant departments and assist in email address requests for new staff
    • Preparation of contracts for both casual workers and full time workers
    • Issuance of stock request to relevant department and updating and sharing the stock report on a monthly basis.
    • Ensure that office and guest house supplies are requested for and timely distributed
    • Preparing and circulating the Minutes from the all staff meetings
    • Supervising of the cleaner/cook
    • Any other task assigned by Line Manager

    Critical Interfaces
    By interfaces, NRC means processes and projects that are interlinked with other departments/units or persons. Relevant interfaces for this position are:

    • Strategy and project planning: HR Manager, HR/Admin Coordinator, HR Officer, Admin Officer, Field Office Coordinator
    • Base/Country Office operations: Country Director, Programme Managers, Consultants, Advisors, Support Functions

    Scale and Scope of Position
    Staff:

    • Numbers and titles of staff directly managed by the post holder, and numbers of staff and daily workers/incentive staff responsible for overall in the unit. (Nill)

    Stakeholders:

    • Key external stakeholders the post has relationships with (e.g. UN agencies, INGOs, local NGOs, civil society, governmental bodies) Vendors, Tertiary Institutions

    Budgets:

    • List of budgets covered by post holder, and size of budget (Nill)

    Information:

    • Brief description of the information resources the post holder is responsible for at CO level (e.g. GORS, Agresso, Webcruiter, Intranet)Agresso, Webcruiter, Intranet

    Legal or Compliance:

    • Brief description of any legal or compliance responsibility the post holder has (term of employment, vendors, donors) term of employment, vendors, donors, Code of conduct.

    Qualifications

    • Degree in Human Resource, Business Administration, Management Science or any other related course
    • Advance Degree of professional certification e.g CIPM will be and added advantage
    • Previous (1year) experience working in a human resource department (preferably NGO)
    • Knowledge about own leadership skills/profile
    • Documented results related to the position’s responsibilities
    • Fluency in English both written and verbal
    • High level competence in computer skills (Microsoft office Applications).

    Competencies
    Competencies are important in order for the employee and the organisation to deliver desired results. They are relevant for all staff and are divided into the following two categories:

    Generic Professional Competencies:

    • Experience from working as a Support Function Officer in a humanitarian/recovery context
    • Previous experience from working in complex and volatile contexts
    • Documented results related to the position’s responsibilities
    • Some knowledge of English

    Context/ Specific skills, knowledge and experience:

    • Good University Degree from a reputable university
    • Knowledge about own leadership skills/profile
    • Documented results related to the position’s responsibilities
    • Fluency in English both written and verbal
    • High level competence in computer skills (Microsoft office Applications)

    Behavioral Competencies:

    • Handling insecure environment
    • Planning and delivering results
    • Empowering and building trust
    • Communicating with impact and respect

    Performance Management:
    The employee will be accountable for the responsibilities and the competencies, in accordance with the NRC Performance Management Manual. The following documents will be used for performance reviews:

    • The Job Description
    • The Work and Development Plan
    • The Mid-term/End-of-trial Period Performance Review Template
    • The End-term Performance Review Template
    • The NRC Competency Framework.

    Personal Qualities:

    • Handling insecure environment
    • Planning and delivering results
    • Empowering and building trust
    • Communicating with impact and respect
    • A good sense of humour is an asset
    • All employees of the Norwegian Refugee Council should be able to adhere to our Code of Conduct and the four organizational values: Dedicated, innovative, inclusive and accountable.

    Language:

    • English

    We Offer

    • Commencement: January 2019
    • Duration: 12 months
    • Salary/benefits: According to NRC’s general directions.
    • Duty station: Monguno, with frequent travels. Travel outside Monguno is dependent on changing security conditions, especially for certain roads in the area.
    • Approved health certificate will be requested before contract start.
    • Travel: Some travelling must be expected.

    Method of Application

    Use the link(s) below to apply on company website.

    Application Procedures and CV Registration

    • Please note that you are required to enter the geographical location for all your previous positions while registering your CV.
    • There is no specific field for this information in our CV form, but you can use the "Company name" field for both company and location.

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