Latest Job Openings at Alliance for International Medical Action (ALIMA)

These situations require appropriate medical and logistical resources. Therefore, ALIMA Nigeria’s mission is seeking to fill the position of “purchaser” based in Askira uba.

JOB SUMMARY:
The purchaser, under the direct supervision of the Supply Supervisor and overall supervision of the Supply Manager, is responsible for procurement activities in Maiduguri. He/Her have to plan, organize procurement activities in compliance with ALIMA procedures and ensure timely delivery, reception and dispatching of goods as required.

Job Location: ASKIRA/UBA

Contract Duration: 5 months

TASKS AND RESPONSIBILITIES:

• Perform administrative procurement activities in a timely and efficient manner, to support the acquisition of goods and services for efficient field operations;
• Process purchase orders, ensures all related information is available in the local database or filing system;
• Negotiate and purchase: spot purchase, obtain quotations, tender;
• Negotiate purchase conditions and purchase all specific goods and services as specified in the requests;
• Assist supply supervisor to clarify problematic requisition orders;
• Monitor the delivery of procurement requisitions, verifying receipt and inspection of deliverables, and performing follow up actions to ensure supplies reach the desired operations;
• Visit and prospect suppliers, select and evaluate their legality;
• Update, manage and maintain relevant databases and records, to ensure the information is accurate, organized, and available for others to access, and supports reporting requirements;
• Maintain good filing system for Internal Request files, suppliers’ files, products’ files;
• Perform any other task incidental to the above as required.

STANDARD MINIMUM QUALIFICATIONS

• Completion of secondary school education. A post-secondary certificate in the related functional area is desirable;
• Minimum of 2 years of progressive experience in a function related to the purchasing or contracting of goods and services such as procurement, transport and logistics;
• Very good command of English (oral and written) and Hausa or Kanori;
• Good computer skill MS word, MS excel.

PERSONNAL QUALITIES

• Strongly motivated by humanitarian work;
• Autonomous, reactive and able to deal with priorities;
• Extremely rigorous and precise, attention to details;
• Diplomatic, able to work in a team, under pressure in sometimes a dangerous environment;
• Good management, organizational and communication skills;
• Professionalism, integrity, interpersonal skills, goal focus.

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Main Purpose
Assist the logistics/supply supervisor with stock management (receipt, storage, and issuance to projects or other departments of medical supplies, food items, spare parts, tools, equipments and other logistics materials), according to the line manager’s instructions and ALIMA standards, in order to ensure the overall functioning of ALIMA activities.

Accountabilities

• When receiving goods, check the number of packages against the cargo manifest, check packaging and cases and inform the line manager of any problems (missing or damaged goods, etc.).
• Immediately after reception of goods, update stock cards and/or create stock cards for all stock items.
• Check the cold box directly on reception and control the cold chain-monitoring card.
• Prepare orders on time before sending goods, ensuring qood quality of packing material.
• Ensure that all items are well organised and correctly stored, well protected, fully identified and easily accessible (cleanliness, security, access, etc.).
• Keep a special control of “sensitive” goods numbers of lots, expiry dates, and packaging and special storage conditions.
• Pack (according to transport means), weigh and label freight (destination, number of shipping units, way bill number, weight and mode of transport) and assign a shipping number to each package, in accordance with the line manager’s instructions.
• Assist the line manager with preparation of the stock report.
• In conjunction with the line manager, perform physical stock counts in accordance with the frequency previously defined.
• Immediately inform the line manager of any problems arising in the course of the work, particularly with regard to damage, loss, attempted break-ins or theft in the warehouse
• Responsible for monitoring the store temperature and ensure Cold Chain items are stored in an adequate temperatur

Requirements

Education

• Literacy essential.
• Desirable Diploma and warehouse management related studies.

Experience
Previous experience as storekeeper desirable.

Languages
Local language essential. Mission language desirable.

Knowledge

• Essential basic mathematics and use of measuring equipment.
• Desirable computer literacy (word, excel)
• Desirable ability to do basic repairs.
• Competences
• Results.
• Teamwork.
• Flexibility.
• Commitment.
• Stress Management.