Job Vacancies at TOC Guest House (Texas Overseas)

PRIMARY FUNCTION:

Ensuring the Office operations runs smoothly daily and overseeing projects

KEY ROLES (Essential Job Responsibilities)

• Assist  in / Manage the day to day operations of the organization
• Provide general administrative support to the office, including preparing correspondence, and monitoring the budget, project report review
• Coordinate and manage projects across company departments
• Communicate and liaise verbally and in writing with clients/suppliers/visitors/enquirers and relevant staff, and interpret and respond clearly and effectively to spoken requests over the phone or in person, and to verbal or written instructions
• Negotiate and liaise with vendors ensuring that  standards are maintained
• Maintain the set standards of premises 
• Interpret instructions and issues arising, and then implement actions according to administrative policies and procedures.
• Arrange and participate in meetings, conferences, and project team activities
• Adhere to procedures relating to the proper use and care of equipment and materials for which the role has responsibility
• Oversee and ensure progress of various projects

SKILLS AND KNOWLEDGE REQUIRED

• Good communication and interpersonal skills
• Excellent verbal, written and communication skills
• A good team player
• Excellent Organizational skills
• Accountability, honesty and transparency
• Able to work under pressure
• Able to meet deadlines
• Have high levels of professionalism, initiative, energy, creativity and flexibility.
• Good decision making skills
• Basic accounting/ Good project management  knowledge
• Must be versatile and hands on

EDUCATION

• BSc or its equivalent
• 5 years and above experience in a similar role
• Knowledge of Microsoft Office suite
• Preferably Male

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PRIMARY FUNCTION:

Handling all accounting duties and ensuring the accounting process is seamless.

KEY ROLES (Essential Job Responsibilities)

• This individual will be responsible for the following functions, among other accounting functions assigned to him/her.
• Preparation and processing of payments.
• Reconciliation of bank and cash accounts.
• Giving payment advice to vendors.
• Account reconciliation with vendors.
• Handling all bank transactions
• Preparing Financial report monthly
• Overseeing and Supervising the cashier

SKILLS AND KNOWLEDGE REQUIRED

• Good communication and interpersonal skills
• Good accounting skills
• A good team player
• Good numerical accuracy
• Accountability, honesty and transparency
• Able to work under pressure
• Able to meet deadlines

EDUCATION

• BSc or its equivalent
• 3 years and above experience in a similar role
• Knowledge of accounting packages
• Intermediate Proficiency with Microsoft Office Suite
• Preferably Female

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PRIMARY FUNCTION:

Ensuring all cash transaction are accounted for and reconciled daily.

KEY ROLES (Essential Job Responsibilities)

• To handle cash transactions
• Make proper book-keeping
• Prepare weekly report of expenditure
• Be in charge of cash disbursement
• Make petty cash disbursements
• Maintain the cash book and petty cash book
• Maintain a proper filing system
• Supervise the waiter/waitress

SKILLS AND KNOWLEDGE REQUIRED

• Good communication and interpersonal skills
• Basic accounting skills
• A good team player
• Basic numerical accuracy
• Accountability, honesty and transparency
• Able to work under pressure
• Able to meet deadlines

EDUCATION

• OND or its equivalent
• 2 years and above experience in cashiering work
• Knowledge of  account packages
• Microsoft word, Excel

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PRIMARY FUNCTION:

To be able to represent the company in the best professional manner to visitors and employees.

KEY ROLES (Essential Job Responsibilities)

• Receive, Direct & relay telephone messages.
• Redirect calls as appropriate & take adequate messages when required.
• Receive, date stamp all general correspondence
• Assist in the planning & preparation of meetings, conferences & conference calls.
• Respond to public enquires
• Greet, direct & assist visitors.
• Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
• Receive, sort and distribute daily mail/deliveries
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
• Order front office supplies and keep inventory of stock
• Keep updated records of office expenses and costs
• Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing

SKILLS AND KNOWLEDGE REQUIRED

• Stress management skills
• Time management skills
• Able to handle high volume of telephone calls with courtesy, speed & accuracy
• Display a high degree of poise & professionalism.
• Excellent organizational skills
• Excellent communication and interpersonal skills
• Ability to work under pressure
• Able to pay attention to detail