Latest Job Openings at at the Programme Coordination and Monitoring Unit (PCMU) - GRID Consulting

Location: Damaturu

Program Summary

• The Programme Coordination and Monitoring Unit (PCMU) is an establishment of Yobe State Government, supported by World Bank, Multi Sector Crisis Recovery Project.
• It has the mandate to oversee implementation of World Bank and other donor funded multi-sectoral Crisis Recovery Projects in the state.

Role and Responsibilities

• Provides guidance and procedures for audit and financial management of all appropriated and non-appropriated funds, including implementation of internal accounting controls to safeguard funds and other assets
• Oversee technical financial audit of funds including planning and coordination of audits as well as the monitoring of status of open audit recommendations
• Develop internal policies and procedures governing the status, execution, and conduct of audit and assessment programs
• Support the quality assurance process for grants with emphasis on the fiduciary aspects of the process
• Identification and assessment of fiduciary risk, contributing to the development and implementation of Risk Management Plans

Qualifications and Experience

• Degree in Accounting or Finance with professional qualification.
• At least 5 years’ experience in managing grants, budgeting and financial analysis with multilateral agencies.

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Location: Damaturu,Yobe

Tasks and Responsibilities

• Lead the development and operation of the Project Implementation Manual
• Supervise routine operational management and co-ordination of the project activities
• Prepare, compile or coordinate any necessary or requested technical documentation and regular periodic progress reports
• Build and maintain effective synergistic relationship with government agencies in the state and advocating with relevant parties for the application of humanitarian principles on behalf of the victims and of the humanitarian community.
• Establish and maintain effective communication channel with other funding and implementing partners
• Promote transparency and accountability in the development and execution of all recovery plans and programs
• Coordinate project deliverables and ensure conformity with required standards and within the specified constraints of scope, time and cost as outlined
• Develop appropriate tools and strategy to monitor the progress, quality and impact of the intervention
• Mobilize project inputs, prepare and revise project work and financial plans in accordance with the Project Implementation plan
• Oversee the exchange and sharing of experiences and lessons learned with inter-state and federal-level humanitarian assistance, recovery and peace-building programs
• Provide strong servant leadership, encourage, support, coach and mentor the project team, ensuring capacity is built and appropriate results are attained
• Support effective coordination of the overall humanitarian assistance and peace-building efforts within the State
• Lead quarterly review meetings, including contributing outcomes and indicators of impact

Qualification and Experience

• University Degree in strategy and planning, disaster management or any related field
• At least 10 years' relevant experience in project management role, monitoring and evaluation and/or resource planning and management
• Minimum of 3 years' relevant work experience in supporting community-based initiatives, peace building or conflict prevention
• Previous experience of managing World Bank project is essential
• Experience in leading multilateral development programs
• Excellent verbal and written communication skills in English & Hausa, including public speaking and presentation skills.

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Tasks and Responsibilities

• Prepare and update the Project's Annual Procurement Plan based on approved Work Plans and Budget, in accordance with the applicable World Bank Procurement Guidelines and Financing Agreements
• Prepare bidding documents and related advertisements, and participate in evaluation of all Expressions of Interest
• Receive and participate in bid/proposal opening sessions, evaluating bids and consultants' proposals, ensuring that the appropriate guidelines are followed
• Set up and maintain procurement and contract management tracking system that would monitor the implementation of procurement activities
• Establish and maintain a central procurement filing system
• Establish performance monitoring database for all suppliers, service providers and consultants, and ensure efficiency and timeliness in delivery of outputs
• Support the design and implementation of e-Government Procurement system in the Bureau of Public Procurement
• Monitor procurement processing and maintain a realistic planning allowing proper budgeting
• Conduct market research and update price lists in respect of relevant Goods and Services
• Develop tools for capturing procurement data and identify progress towards the achievement of procurement schedules

Qualification and Experience

• Minimum university degree from a reputable institution
• 7-10 years' experience in similar role, particularly development programs
• Ability to independently provide well researched analyses of complex procurement issues and problems
• Experience of managing public procurement in a complex environment
• In-depth understanding of major facets of World Bank procurement policies (desirable)
• Ability to address broader issues in humanitarian assistance, recovery and peace-building
• Ability to promote client commitment to ensuring implementation and longer-term sustainability of projects
• Strong communication skills and persuasiveness in presenting and negotiating
• Ability to identify complex issues, and to respond and manage accordingly

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Tasks and Responsibilities

• Develop and manage PCMU Communication strategy, in relation with existing procedures
• Ensure communication effectiveness and efficiency, as well as a rigorous and transparent approach in communicating interventions
• Enhance the quality and appropriateness of State-specific communication materials, activities and processes; for public consumption, implementing and funding partners
• Collaborate with mass media through activities such as organizing project site visits, facilitating photo coverage and TV footage, and utilizing both web-based and traditional media
• Establish, document, and review process of communicating with media contacts, including press conferences, events, and issuing of media materials
• Promote better understanding of effects of conflict and violence among beneficiaries through implementation of effective media, and educational activities in support of recovery and peace-building programs
• Ensure rapid and accurate information dissemination to the media, and other stakeholders
• Identify opportunities to strengthen the capacity of partners through appropriate advocacy and communication training, access to information, supplies and equipment and through knowledge sharing
• Mobilize resources for fund-raising support and ensure regular communication and co-ordination with relevant focal points of other implementing and funding partners
• Ensure a set of communication performance indicators is identified and adjusted as necessary
• Support effective two-way communication and feedback mechanisms and platforms among key stakeholders
• Identify opportunities to strengthen capacity of MDAs and local partners through appropriate advocacy and communication training

Qualification and Experience

• Degree in Communication, Public Relations, or related field
• A minimum of 7-10 years of progressively responsible roles in communication, journalism, print, broadcast, and/or new media
• Experience in developing communications strategies for various stakeholders in the development sector
• Excellent written skills and experience in copywriting and editing
• Previous experience and familiarity with complex situations is highly desirable
• Excellent command of English language and Hausa is essential, with Kanuri and added advantage

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Tasks and Responsibilities

• Assessing the impact of proposed infrastructure rebuilding projects on local communities and the natural environment
• Lead and coordinate the project safeguards team's efforts by providing advice, building capacity, and advancing the development of safeguards policies
• Identify, assess, and monitor overall capacity building needs on environmental safeguards within the project
• Strengthening institutional capacity, improving environmental quality and the sustainable management of natural resources, and promoting equitable solutions
• Review the effectiveness of Environmental Safeguard policy with local stakeholders (communities and government agencies)
• Identify safeguard risks and impacts in recovery operations, programs and strategies, and provide recommendations on approaches to mitigation
• Provide technical cooperation designed to assist in the analysis and implementation of environmental measures
• Undertake field visits to ascertain if the grievance redress mechanism established for the project is functioning appropriately and the individual projects are implemented in an environmentally sustainable manner
• Ensure that environmental safeguards issues are incorporated into bid and specification documents for all sub project documents
• Provide recommendations, advice and guidance on measures to enhance the effectiveness of project implementation and achievement of the project development objectives

Qualification and Experience

• Master's Degree in Environmental Management, Social Science, Environmental/Civil Engineering, or relevant field
• Minimum of 7 years of relevant experience of which at least 5 years in projects funded by multilateral agencies
• Proven experience in formulating, assessing, and reviewing environmental safeguards compliance documents
• Experience in carrying out stakeholder consultations and organizing environmental safeguards training workshops/seminars
• Experience and ability to work with Geographical Information System (GIS)

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Tasks and Responsibilities

• Develop and implement strategies and procedures for contract management and administration
• Review and monitor compliance by project team with established contracting procedures
• Work with Finance Specialist to ensure adherence to broader finance and risk requirements such as revenue recognition, pricing and discounting policies, export controls, etc.
• Draft, negotiate and evaluate the execution of Contracts such as non-disclosure agreement and public contracting
• Facilitate dialogue between project staff and also serve as the point of contact for beneficiaries, implementing partners, consultants, and contractors
• Provide recommendations on all standard and nonstandard contracts, and often negotiate directly with customer attorneys or purchasing staff until consensus has been reached
• Maintain contractual records and documentation
• Provide guidance on contract matters to MDAs' Project Implementation Units (PIUs) or other operational staff, including training to new program managers and other employees in contracting practices and procedures
• Monitor competitive terms, contracting practices, and customer satisfaction with the terms and conditions, and recommend changes as appropriate
• Ensure that signed contracts are communicated to all relevant parties to provide contract visibility and awareness, and interpret to support implementation
• Oversee compliance to service level agreements
• Ensure contract close-out, extension or renewal, as applicable
• Develop rates and detailed economic proformas in support of contract negotiations
• Provide regular and ad-hoc reports on contracting activities to inform project management reports

Qualification and Experience

• Degree in Social Sciences, Law, or any relevant field
• At least 5 years' experience in a similar role
• Experience working in complex matrix environment and effectively interacting with multiple stakeholders
• Experience of contract management in development program
• Practical understanding and experience of supplier contracts and ability to interpret complex contract terms
• Strong knowledge of public sector/government contracting regulations
• Very strong documentation and analytical skills with excellent attention to detail
• Ability to work effectively in a complex environment