Job Openings at Jhpiego Nigeria

Overview

• The Senior Finance & Admin. Officer will provide support in the implementation of financial and administrative systems in Jhpiego’s field offices.
• Review, make necessary recommendations and implement policies and procedures for the general operation of the organization and its related activities.

Responsibilities
Finance:

• Institutional capacity building skills and experience, specifically in finance and administration, budget management, policy and procedures development, grant management and compliance
• Experience in conducting capacity assessment and internal controls system review. Based on the outcome, develop capacity building plans for implementation in short, medium and long term
• Preparing state level annual budgets and quarterly financial forecasts.
• Ensure compliance with JHPIEGO’s financial management systems and internal controls in the field office
• Support in preparing periodic budget updates and burn rates to State Teal Leader and other staff
• Prepare periodic donor reports for assigned projects and awards
• Ensure all financial transactions are in accordance with generally accepted accounting principles, and that transactions are correctly entered into QBs accounting system.
• Support in ensuring that all statutory deductions are remitted at the various government agencies in the state
• Support the finance manager in preparing and consolidating periodic financial reports and respond to all financial queries from headquarters in Baltimore.
• Lead document retention protocols in state offices and in line with donors and organization policies

Administration:

• Ensure all procurements in the field office are in line with Jhpiego’s and donor procurement policies.
• Ensure documentation for the procurement of all goods and services are completed and available for audit trail.
• Ensure state offices administration processes run smoothly to support effective and efficient program implementation.
• Responsible for the accurate recording and maintenance of all Jhpiego Nigeria and donor assets located in the state office
• Provide and ensure that all logistics requirements are available for the smooth running of state office and program activities.
• Ensure that all shipments received in the state office are properly recorded in the electronic inventory register on time, and ensure that appropriate program staff and the State Team Leader is informed of the arrival of each shipment

Required Qualifications

• Degree in Accounting, Finance, Business Administration or its recognized equivalent
• Master's Degree in Accounting or professional qualification (CPA, ACCA or recognized equivalent) will be an advantage.
• Minimum of 5 years relevant experience in finance or accounting.
• Knowledge of institutional donors (United Nations, USAID/CDC etc.) regulations, procedures and requirements a plus.

Knowledge, Skills and Abilities:

• An understanding of maintenance of ledger entries, books keeping skills and bank
• Computers skills including use of spreadsheets and/or accounting packages
• Knowledge of Generally Accepted Accounting Principles, GAAP.
• Financial and computer skills – working knowledge of database applications, word processing and Excel, as well as experience with accounting software
• Excellent organizational skills, detail-oriented and high degree of accuracy;
• Strong analytical skills and sound judgment.
• Excellent interpersonal skills to effectively interact with all levels of staff and partners.
• Good oral and written communication skills to effectively communicate findings and analyses
• Be cooperative, hardworking, flexible & dependable.
• Be of high integrity and have a sense of confidentiality
• Be willing to take on extra responsibilities in order to achieve the goals/objectives set by the organization
• Capability to develop and implement effective strategies and tactics for accomplishing assigned duties
• Ability to work independently and as a member of a team.
• Be self-motivated, proactive and have a positive attitude to work requiring minimum supervision.
• Knowledge of USAID regulations would be an added advantage.
• Previous experience with nonprofit organization will be an added advantage.

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Overview

• The position holders will support the physical verification and reconciliation of Jhpiego assets and inventory records in various locations in these states within the next two (2) months and provide detailed report on the outcome of the exercise.
• The consultancy is expected to be for maximum of two (2) months (could be earlier or for non-consecutive days).
• The consultants will develop a travel itinerary in collaboration administration team and project staff.
• The schedule/itinerary will specify the implementation of the tasks until delivery of the final products.

Responsibilities
Deliverables:

• Visit state stores, warehouses and asset locations in health facilities and partner offices to validate all inventory records based on the existing asset registers/deliveries.
• Take physical stock of actual assets sighted and confirm status, location viz a viz what exists (detailed physical count).
• Reconcile the assets and asset tags for your location/states.
• Verify all inventory and asset records and highlight and discrepancy where applicable
• Tag any item(s) untagged or with fallen tag and document this update.
• Work with Country Office Jhpiego inventory focal staff for all updates and reconciliations.

Expected Outputs:

• Detailed trip report
• Provision of duly signed-off/evidence-based working papers as proof of visit per location e.g. state/facilities highlighting physical balances of all items as well as discrepancies.
• Any other related documentation.

Required Qualifications

• HND or Bachelor's Degree in Business Administration, or equivalent related qualification
• Experience in performing physical assets and inventory verification
• Proficiency in Microsoft Office tools
• Experience in using mobile app for assets and inventory verification
• In-depth knowledge of USAID and other international donor regulations
• Ability to exercise good judgment in safeguarding confidential or sensitive information and adhere to high standards of confidentiality and honesty.
• Adaptable, creative, collaborative and able to think strategically.
• Ability to lead in the face of complexity in a fast-paced and time-sensitive environment.
• Excellent interpersonal communication skills (both oral and written)
• Able to work under pressure, take initiative and manage and prioritize work independently.
• Ability to travel to and work in state in which Jhpiego operates.