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Responsibilities:

• Responsible for the promotion of a positive health and safety culture by assisting management to ensure that effective health and safety policy is implemented.
• Responsible for health and safety planning which includes setting of goals, priority and establishing adequate system and performance standards of short /long term objectives that are realistic.
• Responsible for the day-to-day implementation and monitoring of safety policies and plans, including accident and incident investigation, reporting and analysis.
• Responsible for the total performance review and audit of the health and safety system.
• Responsible to know and interpret all the extant safety laws and policies as they apply to own organization.
• Responsible to actively participate in the establishment of organizational arrangement system and risk control standards relating to hardware and human performance.
• Responsible for the periodic preparation of periodic statistics and monthly/weekly KPI reports.
• Responsible to provide link between radiation protection committee (RPC) and the users of radiation within the establishment.
• Responsible to monitor radiation equipment security, receiving radiation equipment and maintaining their inventory.
• Responsible to ensure proper compliance with safety laid down principles. Otherwise, stops unsafe practice or operations.
• Responsible to advice line management and assist with the implementation of new or existing “SHE” related legislation, rules and company standards to include fire prevention,
• Health and safety awareness training, site inspections of company and contractors sites.
• Responsible to complete prevention inspections on a regular basis and ensure records maintained of same.
• Responsible to develop a monthly communication strategy for all sites and levels of staff, to include written information, tool box talks and management briefs.
• Responsible to monitor the site “ PERMIT – TO – WORK” system to ensure compliance with company’s standard.
• Responsible to liaise with Human Resources department for initiating and coordinating training plan and updating information for personnel.
• Responsible to advise line management on situation of Health, Safety, Quality and Environmental Matters and Manages this process to ensure all advice is incorporated into day-to-day processes and operations.

Any other duty as may be assigned. 

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Key Responsibilities
Management of Account Payables:

• Timely boking of all vendor invoices with complete support documents attached the ERP system
• Ensure arithmetic accuracy of all invoices booked in ERP
• Reconciliation of all vendors ledgers and ensure subledger agrees with general ledger (GL)
• Obtain periodic statement of Accounts (SOAs) from vendors and reconcile to ensure carrying amounts in the ledgers are correct at all times.
• Generate weekly ageing vendor transaction reports (Every Wednesday) and share same with finance & country managers for review. After review, this report will be shared with Executive Director for weekly Friday payable meetings.
• Follow up with supply chain to close-out GRN-awaiting invoices account to ensure monthly closure for all supplies made for which invoicing are pending in ERP.
• Prepare account analysis (Balance sheet), to be ready by 12th of the following month
• Prepare weekly GRN reporting to enable you track POS received but not invoiced
• Ensure that transaction taxes are properly accounted for in the books

Vendor Payment Processing:

• Ensure all approved vendor payments are processed within 24 hours by:
• Preparing payment vouchers for approval of posting in ERP
• Uploading payment schedules in banking payment platform
• Attaching all necessary support for upload in banking platform
• Note: correct vendor banking details must be used to avoid payment rejection
• Following up with signatories with email, SMS, and WhatsApp where applicable for approvals
• Ensure all payments are properly marked/settled in ERP
• Avail vendors payment advise on request without any delays
• Perform other tasks as may be delegated from time to time.

Qualifications

• B.Sc. Degree in Accounting or related field required.
• 3-5 years cognate experience.
• Team player
• Chartered Accountant with ICAN or any related professional body.