Chartered Accountant at AOS Orwell

Key Responsibilities
Management of Account Payables:

• Timely boking of all vendor invoices with complete support documents attached the ERP system
• Ensure arithmetic accuracy of all invoices booked in ERP
• Reconciliation of all vendors ledgers and ensure subledger agrees with general ledger (GL)
• Obtain periodic statement of Accounts (SOAs) from vendors and reconcile to ensure carrying amounts in the ledgers are correct at all times.
• Generate weekly ageing vendor transaction reports (Every Wednesday) and share same with finance & country managers for review. After review, this report will be shared with Executive Director for weekly Friday payable meetings.
• Follow up with supply chain to close-out GRN-awaiting invoices account to ensure monthly closure for all supplies made for which invoicing are pending in ERP.
• Prepare account analysis (Balance sheet), to be ready by 12th of the following month
• Prepare weekly GRN reporting to enable you track POS received but not invoiced
• Ensure that transaction taxes are properly accounted for in the books

Vendor Payment Processing:

• Ensure all approved vendor payments are processed within 24 hours by:
• Preparing payment vouchers for approval of posting in ERP
• Uploading payment schedules in banking payment platform
• Attaching all necessary support for upload in banking platform
• Note: correct vendor banking details must be used to avoid payment rejection
• Following up with signatories with email, SMS, and WhatsApp where applicable for approvals
• Ensure all payments are properly marked/settled in ERP
• Avail vendors payment advise on request without any delays
• Perform other tasks as may be delegated from time to time.

Qualifications

• B.Sc. Degree in Accounting or related field required.
• 3-5 years cognate experience.
• Team player
• Chartered Accountant with ICAN or any related professional body.