Protection Information Management Officer at Premiere Urgence Internationale (PUI)

General Overview

• Ensure protection data is systematically collected, stored, analyzed, and disseminated to support high-quality programming, reporting, and decision-making.
• Contribute to improving evidence-based programming by enhancing data quality, analysis, and visualization of protection information products.
• Ensure compliance with PUI data protection policies and global Protection Information Management (PIM) principles.
• Work closely with Protection and MEAL teams to support coordinated, consistent, and ethical data management practices.

Responsibilities & Tasks
Information Management Systems:

• Support the design, revision, and implementation of information management systems and tools for Protection Monitoring and related activities.
• Assess information needs with protection teams and contribute to defining data collection frameworks, indicators, and reporting requirements.
• Develop, update, and maintain digital data collection tools (e.g., Kobo, CommCare), ensuring logical structure and contextual relevance.
• Support the maintenance and organization of protection databases for structured, accessible, and reliable data storage.
• Ensure datasets are systematically structured and disaggregated (e.g., by age, gender, and vulnerability).
• Identify gaps in data collection, storage, and analysis processes and support system improvements.
• Contribute to the development and updating of SOPs, data management processes, and archiving systems in line with PUI standards.

Data Management & Quality Control:

• Ensure all protection data is safely, accurately, and confidentially collected, recorded, and stored.
• Review and validate data submitted by field teams for completeness, consistency, and accuracy.
• Conduct routine data cleaning, verification, and quality control checks.
• Monitor data entry processes and database updates to ensure timeliness and integrity.
• Ensure proper filing, organization, and secure storage of digital and hard copy records.

Data Analysis, Reporting & Visualization:

• Lead analysis of quantitative and qualitative protection data to identify trends, patterns, risks, and gaps.
• Contribute to standardized analytical frameworks for consistency in outputs.
• Support development of data collection methodologies, indicators, and sampling approaches.
• Produce monthly, quarterly, and ad hoc protection reports.
• Generate dashboards, infographics, and data visualizations.
• Contribute to reports, briefing notes, snapshots, and thematic analyses for stakeholders.
• Prepare and submit sector reporting (e.g., 5W), ensuring accuracy and timeliness.
• Compile and analyze secondary data to complement primary data.
• Contribute to weekly updates, situation reports, and program reporting.
• Support teams in interpreting and using data for planning and decision-making.

Support to Protection Strategy:

• Provide data-driven insights for program design, strategic planning, and prioritization.
• Support design and analysis of assessments (e.g., protection monitoring, rapid needs assessments).
• Identify protection trends to support advocacy and program improvement.
• Ensure analysis integrates age, gender, and diversity considerations.

Data Protection & Compliance:

• Ensure IM systems comply with PUI data protection policies and global PIM standards.
• Identify risks related to data collection, storage, and sharing, and support mitigation measures.
• Promote confidentiality and ethical data management practices.
• Support development and implementation of data sharing protocols and procedures.

Monitoring, Accountability & Learning:

• Monitor data quality trends and completeness across protection activities.
• Maintain updated datasets and produce summaries for decision-making.
• Support collection and analysis of beneficiary feedback and accountability data.
• Coordinate with MEAL teams for alignment with monitoring and learning frameworks.
• Document lessons learned and contribute to continuous improvement.

Coordination & Representation:

• Work closely with Protection and MEAL teams for harmonized data practices.
• Support timely information sharing on protection risks and needs.
• Participate in coordination meetings and IM-related platforms.
• Ensure consistency of tools, indicators, and reporting formats across projects and partners.

Capacity Building:

• Support onboarding and training on data tools, entry processes, and quality standards.
• Provide technical support to field teams on IM systems and protection monitoring.
• Promote best practices in data management, analysis, and protection.
• Develop guidance materials and user support tools.

Department Priorities:

• Strengthen protection information management systems and ensure high data quality, accuracy, and timeliness.
• Improve protection monitoring systems and analytical outputs.
• Enhance data use for evidence-based decision-making, program design, and advocacy.
• Ensure effective data visualization and reporting.
• Maintain strong data protection, confidentiality, and ethical practices.

Mandatory Requirements

• Fluent in English; knowledge of Hausa is an asset.
• Degree in Social Sciences, Political Sciences, Information Management, or related field.
• Minimum of three (3) years’ experience in information/data management or analysis, preferably in NGO/INGO or humanitarian settings.

Knowledge & Skills:

• Experience in quantitative and qualitative data collection, management, and analysis.
• Understanding of PIM principles and data protection standards.
• Familiarity with Protection Monitoring systems and methodologies.
• Experience with data collection tools and database management.
• Ability to clean, structure, and analyze datasets.
• Strong reporting and analytical writing skills.

Computer Skills:

• Advanced proficiency in Microsoft Office (especially Excel).
• Experience with data collection platforms (e.g., Kobo, CommCare).
• Familiarity with data visualization tools (e.g., Excel dashboards).

Assets:

• Knowledge of Hausa and/or Kanuri.
• Understanding of humanitarian and protection context.
• Experience with protection assessments and analytical frameworks.
• Experience producing research or analytical reports.
• Familiarity with tools such as Power BI.
• Experience working with international NGOs.
• Familiarity with qualitative analysis tools.

Transversal Skills:

• Strong analytical and problem-solving skills.
• High attention to detail and data accuracy.
• Ability to handle sensitive data with confidentiality and integrity.
• Strong organizational and time-management skills.
• Ability to work under pressure and meet deadlines.
• Good communication and interpersonal skills.
• Ability to work independently and in a team.
• Flexibility and adaptability to changing contexts.
• Proactive approach to identifying issues and suggesting improvements.