ROLE PURPOSE:
- The Project Director and State Team Lead provides overall strategic leadership and managerial oversight for the administrative, programmatic, technical, research and operational aspects of the Accelerating Nutrition Results in Nigeria (ANRiN) project in Oyo State.
- S/he will oversee the day-to day implementation of the program and will be accountable for the quality of interventions and for the effective financial and operational management including budgetary oversight, human resource management, timely implementation of activities, and effective stakeholder relationship management.
- S/he will also be responsible for developing and maintaining strong working relationships with the stakeholders in the state and all across project locations.
- S/he will oversee the implementation of high-quality Basic Package Nutrition Services in the State, ensuring that national protocols and agreed strategies are followed; as well as working according to agreed workplans and budgets in order to meet targets outlined in the contract.
SCOPE OF ROLE:
- Reports to: Programme Operations Manager
- Staff directly reporting to this post: 6
- Budget responsibility: Yes
KEY AREAS OF ACCOUNTABILITY:
Programme Implementation and Management
- Manage the implementation of the Programme in his / her State according to the agreed strategy, workplans and budgets.
- Monitor progress of project activities against the detailed implementation plan, MEAL plan and log- frame.
- Conduct periodic review meetings with relevant project and non-project teams.
- Identify and effectively manage all key risks related to the project.
- Ensure regular update of all relevant project management tools including but not limited to detailed implementation plans, risk register, procurement plan, issue log, stakeholder register, communication and knowledge management plans, MEAL plan, indicator performance tracking tool and log-frame.
- Inspire, lead and motivate state programme teams to deliver on programme objectives.
- Ensure the programme meets or exceeds agreed targets set for the State by reviewing programme performance data and programme management arrangements on a regular basis, identifying and agreeing residual actions and mitigation strategies.
- Ensure project implementation demonstrates high levels of commitment and adherence to the ethos and values of Save the Children.
- Work closely with the LGA and State Government to efficiently meet deliverables.
- Identify and effectively manage all key risks related to the programme especially in relations to the performance pay clause.
- Ensure good relationship and coordination with the other NSA implementing the project in the State.
- Establish and maintain relationships with relevant health and nutrition partners at the State level.
- Work in collaboration with other Save the Children implemented projects in the State.
- Ensure accountability mechanisms are in place for operating under WB’s commercial arrangements including contract compliance considerations.
- Ensure effective and efficient use of all Save the Children resources.
- Ensure compliance with the requirements of Save the Children’s Child Safeguarding Policy to ensure maximum protection for children
- Inspire, lead and motivate the project teams to deliver on project objectives.
- Ensure that all project assets and supplies in are maintained and utilized in a safe, secure and accountable manner.
- Ensure that the project adheres to the highest level of safe programming and its team comply with the requirements of Save the Children's Safeguarding Policy to ensure maximum protection for children, adults and the communities where the project is implemented.
Monitoring, Evaluation, Accountability and Learning.
- Ensure there is an effective monitoring system in place for achieving targets in relation to programme activities, budget allocations and financial expenditures.
- Ensure proper and regular documentation of programme learning, and incorporate analysis and lessons learned into new strategies/activities and advocacy work.
- Ensure that all learning points from the project’s work are disseminated to all relevant stakeholders and audiences. In particular, work closely with relevant TAs across Save the Children in order to maximize the synergies and learning from the project.
Financial Management
- Lead the development of the project’s detailed budget and ensure timely development of financial reports.
- Manage the project’s budget, acting as the authorized budget-holder; ensure that all activities payments are properly approved and are made in a timely manner.
- Ensure strong financial management and compliance with Save the Children financial policy and procedures.
- Ensure effective demonstration of value for money to the project’s donor.
- Regularly analyze the project’s financial performance and develop appropriate mitigations as required.
Reporting
- Lead the process of producing regular project progress reports to both internal and external stakeholders.
General
- Represent the project externally with relevant partners and stakeholders.
- Comply with Save the Children policies and practice with respect to child protection, code of conduct, health and safety, equal opportunities and other relevant policies and procedures.
- Support the values of SCI.
SKILLS AND BEHAVIOURS (our Values in Practice)
Accountability:
- Accuracy and timeliness in all areas of responsibility
- High level of accuracy in work, and ability to analyse complex sets of relationships and situations
- Holds self and others accountable
Ambition
- Creating best-in-class EA function
- Future-orientated, thinks pro-actively
Collaboration:
- Working effectively with stakeholders to achieve common goals
- Excellent communication and interpersonal skills
- Builds and maintains effective relationships, with their team, colleagues, members and external partners
- Approachable, good listener, easy to talk to
Creativity:
- Designing more effective admin systems
- Willing to take disciplined risks
Integrity:
- Honest, encourages openness and transparency, demonstrates highest levels of integrity.
EXPERIENCE, QUALIFCATIONS AND SKILLS
Administrative & General Skills
- Excellent interpersonal skills
- Strong analytical skills.
- Excellent computer skills (MS Word, Excel, Outlook and Power Point)
Essential:
- Master's Degree in a relevant field (e.g., Nutrition, Medicine, Sociology, MBA);
- At least 10 years of experience managing development projects in Nigeria or similar context, with a strong focus on field implementation.
- Strong communication, and interpersonal skills in English, with substantial experience in managing multicultural teams
- Experience managing projects with a focus on behavior change would be an asset
- Prior experience of delivering large scale (in excess of USD5m) health or nutrition programmes.
- Demonstrable track record of meeting or exceeding programme targets, while maintaining technical quality.
- Demonstrated experience of working with national and / or State level government structures to strengthen the capacities.
- Demonstrated experience of supporting procurement and management of supplies
- Self-motivated and results orientated.
- Highly numerically articulate with a track record of data manipulation and use of spreadsheets and reporting systems.
- Experience in management of finance and budget monitoring and risk management.
- Proven ability to motivate and develop others
- Highly diplomatic and emotionally intelligent with strong oral and written communication skills.
- Experience of building, leading and developing a team of senior staff with different backgrounds and expertise
- Experience of solving complex issues through analysis, definition of a clear way forward and ensuring buy-in
- Commitment to and understanding of Save the Children’s aims, values and principles
Desirable:
- A degree or professional certification in project management.
- Experience in business development/proposal development.
- Ability to coach and mentor project teams.
- Experience managing a pay by result project
- Experience managing projects with a focus on behavioral change would be an asset.
- Experience on donor-funded projects.
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ROLE PURPOSE:
- Save the Children is seeking a Deputy Chief of Party (DCoP) for its BHA funded programs, across SCI field offices in Nigeria. The DCOP will be responsible for supporting the Chief of Party in all programmatic, operational and financial aspects of BHA activity in Nigeria, supporting seamless implementation across the BAY states, Abuja and Jigawa.
- This position will be responsible for the overseeing all technical and program quality management, and operations on the activity, leading a high-functioning program and operations team. A key function of the DCOP, will be to identify improvements to operational and financial tools and approaches in this highly-complex implementing environment
- The DCoP will be based in Yobe and will work under the supervision of the Chief of Party (CoP) and Deputy Director Operation Humanitarian to provide technical and operational guidance, support monitoring and evaluation, and ensure quality of the project. He/she will also ensure effective financial and operational management of the project.
SCOPE OF ROLE:
Reports to: Chief of Party (CoP) and Deputy Director Operation Humanitarian
Staff reporting to this post: The role holder will have line manager responsibilities.
KEY AREAS OF ACCOUNTABILITY:
Working closely with the BHA PMs, DDOH and Chief of Party (CoP) BHA and other Sector leads to:
- Responsible for ensuring that program activities are designed, implemented, and completed following a fast-paced program strategy.
- Administer the development and successful implementation of work plans and oversee the creation of reports and other deliverables to BHA in a timely and accurate manner.
- Oversee and support implementation through a local partner, including the supervision of proper targeting, identification, registration, and monitoring of beneficiary lists to prevent overlap with other humanitarian programs in the intervention zone.
- The purpose of the role is strategic oversight and management of the set-up, and strengthening of program implementation in SC BHA Nigeria’s newer operating locations
- Quality technical leadership and advice to the local partner around the design, implementation and monitoring of project work at state and community levels.
- Coordinate closely with other humanitarian actors and UN agencies carrying food vouchers, and food distributions for geographic mapping and to ensure program activities are in line with national and humanitarian food security priorities.
- Ensure that efficient systems are in place to support all aspects of project activity, including financial and grant management, project monitoring and evaluation, and sub grant management, and that they support the effective use of project resources in compliance with BHA regulations.
- Work closely with the Monitoring, Evaluation, Accountability, and Learning (MEAL) team to develop appropriate monitoring and evaluation plans and to capture learning opportunities around the effectiveness of voucher-based programming, and in particular, the use of e-vouchers.
- Work with the logistics team in the identification and selection of vendors to participate in program activities
- Ensure that all vendors working on the program are abreast with and respect all SCI rules/regulations pertaining to the program as well respect the rights and privileges of beneficiaries
- Maintain close contact with the service providers facilitating the food assistance program and ensuring timely replenishment of beneficiary accounts as well as tracking beneficiary transactions.
- Ensure compliance with all grant, BHA and government provisions, and timely fulfilment of all project programmatic reporting requirements.
Oversee timely expenditure of approved budgets, avoiding both under spending and overspending on grant line items.
OTHER ROLES
Program Management & Delivery
- Responsible for coordination of BHA program implementation both direct and indirect, and for delivery of high-quality programming on time, on budget, in line with the objectives of the Country Strategic Plan and in accordance with donor requirements
- Require and coordinate PMs and Field Managers/Lead to prepare timely and high quality donor report and other donor requirement in a manner to allow TAs and Awards review, consolidation and submission
- Leading on advocacy towards implementing multi-sectoral programs using CVA as a modality of delivery
- Coordinate adherence to robust project management methodology and standardised ways of working, including through capacity building of Coordinators and SLs in work-planning and program management, and holding them accountable for key deliverables
- Ensure adherence to and appropriate responsibility for donor awards as per the Scheme of Delegation: manage the BHA budget, ensuring accurate forecasting, and effective budget management and monitoring, for example through monthly project reviews at field level
- Assist CoP and DDOH in oversight of humanitarian response portfolio with enhanced direct support to prioritised complex humanitarian responses
- Support the CoP and SLs to lead on key delegated areas, including Partnership strategy and programing and government liaison for project sub-agreements
- Represent Save the Children to members, donors and other stakeholders as required.
- Deploy as required within or in support of prioritised humanitarian responses on a temporary basis particularly during start-up periods.
- Schedule periodic field operations support and monitoring visits to the relevant field locations, designed to observe program delivery, ensure accountability to beneficiaries, monitor controls and adherence to systems, spotlight progress and achievements, and inform learning.
- Ensure that key project documents are in place at project kick-off, including procurement plans and HR planning, implementation plans, phased budgets, and ensure the periodic review of the same
- Closely monitor Key Performance Indicators (KPIs) and trouble-shoot issues affecting program delivery at field level, drawing on support from CoP BHA and relevant departments within the country office.
- Support CoP and BD in program development and ensure program quality.
- Work closely with CoP to support BHA partners and offer leadership and identify areas where partners may need capacity build.
New Business Development
- Support strategic donor engagement and resource mobilization
- Ensure new programmes and projects are built on a strong evidence base resulting from learning, drawing on needs assessments and situational analyses that include participation of children and other stakeholders
- Manage the needs/requests of SC members, donors and external partners to ensure quality results in programming collaboratively with Members to generate new opportunities and write proposals
- Introduce innovative approaches to secure flexible funding to invest in quality, evidence and learning
- Work closely with the CoP BHA to ensure program quality standards are established throughout the project cycle and across the portfolio, including operational research to inform program improvements.
Personnel and Administration
- Supervise emergency field based project staff: conduct performance evaluations, identify staff skills development needs and assist the DDOH and CoP BHA to meet these needs, provide management support to staff as needed, and maintain office policy of respect and communication between supervisors and subordinates.
- See that all staff are aware of and understand SC policies and procedures; take appropriate disciplinary measures as needed.
- Promote accountability, communicating expectations and providing constructive feedback through regular performance reviews.
- Responsible for the timely recruitment, orientation, and training of new staff as needed.
- Ensure all administrative procedures are followed, such as those regarding vehicle use and procurement; ensure logistics/administrative staff provides sufficient and timely support to programs and programmatic staff, and that data collection processes are standardized and applied by all field staff.
Representation and Leadership
- Represent Save the Children in humanitarian coordination fora within the State as and when required.
- Maintain good working relationships with officials and other humanitarian actors, particularly those within the relevant government agencies (State Emergency Management Agency), IOM, and UN agencies.
- Represent SC and maintain good working relationships among the international and local NGO community, among community leadership structures and community-based organizations, and with visiting donor teams and other key contacts. Keep abreast of NGO, government, and donor initiatives relevant to SC’s work.
- Maintain focus on SC program principles.
- Encourage teamwork, openness, and honesty among State staff and between SC and its partners.
Establish a sound MEAL system and Practice
- Generate leadership support for MEAL and appropriate resourcing of MEAL functions so that all sectors on the program can clearly demonstrate outcomes and impact for children.
- Ensure monitoring and evaluation systems are used effectively to communicate impact and performance in all programmes in the BHA Humanitarian response.
- Drive effective collaboration between MEAL staff, Member Technical Specialists, Technical Advisors and program implementation teams to develop log frames, indicators, implementation plans, quality benchmarks, monitoring and evaluation frameworks and related tools.
- Work closely with country office colleagues to implement efficient and effective accountability systems, especially for engaging children in feedback mechanisms, drawing on digital options to consolidate and respond to actions.
- Provide tools and incentives to ensure that MEAL works with programme and operations teams to collect high-quality data for programme design and decision making, including needs assessments, baselines and human-centred design approaches
Multisector Program Coordination
- Represent Save the Children in humanitarian coordination fora within the State as and when required.
- Ensures that there is integration in a multisectoral programs and that linkages and referrals are properly coordinated.
- Liaise with MEAL team and PMs ensure that all assessment carried out as planned with quality and effectively.
- Work close with SCI partners for delivery of different components of the program.
CORE BEHAVIOURS
- Understanding humanitarian contexts and application of humanitarian principles
- Demonstrates strategic leadership in disaster coordination mechanisms and interagency cooperation
- Applies humanitarian principles to complex situations to generate both short and long-term organisational and sector-wide strategies
- Achieving results effectively
- Leads strategically on accountability initiatives, ensuring accountability processes are in place and achieving results
- Builds consensus and ownership around difficult decisions and/or complex courses of action
- Maintains focus on strategic issues and overall organisational and sector-wide impact
- Maintaining and developing collaborative relationships
- Quickly builds and leads high performing teams
- Applies distributed leadership amongst a team
- Shares success whilst being accountable for difficult outcomes
- Operating safely and securely
- Monitors security risks and ensures organisational protocols are consistently followed by staff
- Takes appropriate action and provides appropriate direction and support to team members in the event of a critical incident
- Reduces vulnerability by complying with safety and security protocols set by the organisation
- Managing yourself in a pressured and changing environment:
- Ensures that wider team remains positive and focussed on the objectives and goals in a rapidly changing environment
- Able to proactively build & maintain levels of resilience in others
- Adapts leadership approach to the situation
- Communicates humanitarian values and motivates others towards them
- Maintains simultaneously a broad strategic perspective and awareness of the detail of a situation
- Demonstrates personal integrity by using one’s position responsibly and fairly
- Leadership: Action; Thinking; Self; Inspiring; Developing Others
- Removes obstacles to ensure strategic objectives are met
- Aligns ideas and solutions to strategic imperatives
- Uses global networks to influence strategy or action
- Demonstrates managerial courage by willingness to confront difficult situations, take potentially unpopular decisions and communicate clearly to create consensus notwithstanding difference
- Creates a team environment where team members feel able to contribute, champion or challenge decisions
- Continual efforts at self-improvement in evidence
- Creates and communicates a compelling vision which inspires others
Ensures processes are in place across the team to strengthen the capacity of staff and partners in line with individual and organisational objectives
BEHAVIOURS (Values in Practice)
Accountability:
- holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
- holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.
Ambition:
- sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
- widely shares their personal vision for Save the Children, engages and motivates others
- future orientated, thinks strategically and on a global scale.
Collaboration:
- builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
- values diversity, sees it as a source of competitive strength
- approachable, good listener, easy to talk to.
Creativity:
- develops and encourages new and innovative solutions
- willing to take disciplined risks.
Integrity:
- honest, encourages openness and transparency; demonstrates highest levels of integrity
QUALIFICATIONS
Essential
- Extensive experience of working within a senior management role within a complex country programme in an emergency response or fragile state
- Previous experience of managing programme teams in large-scale first phase emergency response is essential
- Education: MA / MSc level (or equivalent field experience) in Agriculture, Rural Development, Development Studies and other relevant qualifications
- Experience of M&E and beneficiary accountability systems in large complex programmes
- Experience of developing and negotiating successful partnerships with institutional donors
- Proven ability to influence change at an operational and strategic level
- Politically and culturally sensitive with qualities of patience, tact and diplomacy
- A high level of written and spoken English
- The capacity and willingness to be extremely flexible and accommodating in difficult and sometimes insecure working circumstances.
- Commitment to the aims and principles of SC. In particular, a good understanding of the SC mandate and child focus and an ability to ensure this continues to underpin our support
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