Procurement Manager at NERI Nigeria

NERI is seeking to engage qualified nationals for:

Position Title: Procurement Manager

Number of positions: One

Job Location: Maiduguri or Abuja

Contract Term: Fulltime

POSITION SUMMARY

The Procurement Manager is responsible for overseeing the procurement of goods and services under grants or direct implementation. The Procurement Manager shall provide operational oversight of the procurement department and lead and implement all logistics operations for the project. The Procurement Manager must be fluent in USAID procurement regulations and shall ensure strict compliance for both USAID and implementing partner procurement rules and regulations. The Procurement Manager will be responsible for reviewing procurement processes, providing regular training and mentoring to procurement department staff and coordination with the Grants Manager to support program implementation. Activities are being implemented in the Northeast and this position will be based in Maiduguri or Abuja. Travel is expected.

REPORTING & SUPERVISION

The Procurement Manager will report to the Operations Manager and will manage a staff of procurement officers and/or assistants.

PRIMARY RESPONSIBILITIES

Primary responsibilities include but are not limited to the following:

• Establish, lead, and implement procurement processes and logistics operations for the project, including grants, strictly following all rules and regulations as well as all stipulations established by Nigerian law.

Rule and regulations include:

• • ADS (Automated Directive System)
  • FAR (Federal Acquisition Regulations)
  • CFR (U.S. Code of Federal Regulations)
  • AAPD (Acquisition & Assistance Policy Directive
  • Local Nigerian Law
• Review and recommend changes to procurement policies and procedures as required.
• Establish and maintain policies for procurement processes.
• Manage/Maintain a registry and file system for procurements to allow for efficient document and process audits.
• Maintain the privacy of grantees and vendors.
• Maintain procurement files, including proposals, evaluations, award documents, official contracts and correspondence on all procurements, following policies and local law.
• Provide training on procurement and delivery of goods and services to program team, grantees, and beneficiaries as it pertains to established protocols by the project and local law.
• Manage account status for all credit accounts established with vendors.
• Supervise and verify the procurement of materials according to the context and or/needs of the beneficiary, community and/or project.
• Develop and analyze technical specifications of materials, with consideration for investment, loss, and associated value; review and adjust budgets, as needed.
• Design and prepare Terms of Reference and/or technical specifications for materials, goods, and services, for contracts, acquisitions, and procurements, in collaboration with the program team. Ensure presentation of sufficient selection that meets requirements of quality assurance, delivery, and transparency.
• Work with local, national, and international vendors of goods and services to ensure quality, maintain professional distance required to ensure high ethical standards.
• Ensure competitive procurements by attracting potential vendors for the purchase of goods or services either through direct, bid invitation, or other mechanisms that ensure high standards of transparency.
• Designate or participate in evaluation committees for proposals submitted by the various vendors, according to the solicited terms of reference and regulations.
• Verify quality and quantity of products according to the context and/or needs of the beneficiary, community, and/or project.
• Process procurements according to respective rules and regulations.
• Maintain strict control of grant budgets, and financial expenditures.
• Coordinate delivery logistics with program team and/or grantees to obtain the required permits including delivery receipts.
• Coordinate transportation, permits, authorizations, insurance, loading and unloading of goods/materials, and financial allocation or related expenses under grants.
• Prepare budgets, solicit quotations, negotiate, conduct analysis and recommend vendors for delivery of goods and materials to grantees.
• Communicate all delivery schedules corresponding to grant and operations procurements, including the projection of related expenses.
• Verify deliverables are complete and done in a timely manner.
• Perform other tasks, as assigned.

Required Skills & Qualifications:

• University Degree in management, business administration, law or related field is required.
• At least 6 years of general work experience with at least 4 years of procurement experience and 3years in supervisory role is required.
• Prior USAID or US Government experience is highly desirable.
• Demonstrated management experience is required.
• Experience with budgeting and cost analysis is required.
• Proficiency with MS Word, Excel, PowerPoint, Outlook, etc is required.
• Strong attention to detail and ability to develop tracking systems is required.
• Strong communication skills and the ability to function well in a team setting.
• Written and spoken fluency in English is required.
• Fluency in one or more of the local languages is highly desired.
• Experience working on development funded programs be added advantage 
• Demonstrated ability to solve challenging and complicated administrative issues.
• Experience of working in a conflict environment is a plus