Procurement Manager at Drinks.ng

ROLE OVERVIEW

• Lead procurement governance and disciplined sourcing for assigned indirect spend and governance-controlled categories. You will ensure purchases are properly approved, competitively sourced where feasible, documented to audit standards, and aligned to budgets and Delegation of Authority. You will also manage receiving discipline through the Receiving Officer to ensure accurate confirmation of goods/services received and complete documentation for AP processing.
• Success is measured by compliance, cycle-time discipline, reduced spend leakage, vendor master integrity (including bank verification), and audit-ready procurement files.

KEY RESPONSIBILITIES

Sourcing and procurement execution (assigned categories)

• Run RFQs/RFPs and supplier evaluations using transparent scoring, documented recommendations, and stakeholder alignment.
• Negotiate commercially sound terms and support cost optimisation with clear baselines and validation.
• Maintain complete procurement packs (scope, pricing, SLAs/deliverables) and coordinate contracting with Legal/Compliance where required.

Governance, approvals and spend control

• Enforce Delegation of Authority and budget owner approvals; reject or escalate non-compliant requests.
• Manage exceptions (emergency/single-source) with documented rationale, approvals, and post-event reviews.
• Maintain procurement pipeline and registers (approvals, exceptions, sourcing decisions) for traceability and management reporting.

Vendor onboarding and vendor master integrity

• Enforce vendor onboarding/KYC standards and completeness for new suppliers.
• Manage bank detail verification for new vendors and bank changes; retain approvals and evidence.
• Support periodic vendor master reviews to identify duplicates, anomalies, and control breaches.

Receiving, documentation and procure-to-pay readiness

• Oversee receiving discipline via the Receiving Officer to ensure accurate GRN/confirmation and supporting documentation.
• Ensure AP has complete packs for invoice processing (approvals, PO/contract where applicable, delivery evidence, confirmations).
• Maintain structured audit-ready evidence packs (RFQs, evaluations, approvals, contracts, POs, receiving documentation) and support audits/control testing.

Team leadership and continuous improvement

• Set clear targets and routines for the Receiving Officer (accuracy, timeliness, documentation completeness) and coach performance.
• Improve templates and SOPs (RFQ packs, scoring sheets, onboarding checklists, receiving controls) to standardise quality.
• Identify recurring leakage points and drive process fixes with Finance, Internal Control, and budget owners.

PERSON REQUIREMENTS

Education

• Bachelor’s degree in Procurement, Supply Chain, Business, Finance, or related discipline.
• CIPS (or equivalent) is an advantage.

Experience

• 7–12+ years’ procurement experience with strong governance exposure (FMCG/retail/distribution preferred).
• Strong experience running sourcing events (RFQs/RFPs), supplier evaluation, negotiation, and documentation to audit standards.
• Practical experience working with procure-to-pay interfaces (AP/Treasury), approvals governance (DoA), and receiving/confirmation controls.

Behavioural

• High integrity and confidence to enforce controls under pressure.
• Strong stakeholder management (firm, collaborative) and ability to influence without authority.
• Structured, detail-oriented, and disciplined follow-through; proactive risk identification and escalation.