Job Roles at KAAF Specialist Hospital

Job Summary

• An exceptionally smart, articulate, and fast-learning professional who will provide high-level administrative and executive support to the Medical Director.
• The candidate must be highly organized, capable of grasping complex medical and operational processes rapidly, and handle tasks with absolute discretion.

Responsibilities

• Manage and coordinate the Medical Director’s schedule, meetings, and agendas
• Act as an articulate liaison between the Medical Director, staff, and external stakeholders
• Draft, review, and manage highly professional correspondence, memos, and reports
• Rapidly learn hospital workflows to execute executive directives efficiently
• Prepare meeting materials, take accurate minutes, and track follow-up actions
• Maintain strict confidentiality of all executive, medical, and administrative data
• Screen and manage phone calls, inquiries, and visitors with high intellect and professionalism
• Organize and maintain secure executive digital and physical filing systems
• Assist in compiling data for operational, departmental, or financial reports
• Handle sensitive tasks and ad-hoc administrative projects swiftly.

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Job Summary

• The store keeper shall participate and oversee the ordering, receiving, inspecting, storing, issuing and shipping of equipment, materials and supplies for various departments.

Duties & Responsibilities

• Maintain and verify all transactions in the store.
• Maintains a record of stock received and issued to departments.
• Compile orders for purchasing and verify the receipt of orders with Accounts Payable.
• Researches cost, quality and availability of goods, selects the appropriate goods and vendors, and then submit requisition that comply with the department's budgetary guidelines.
• Monitor the storeroom budget.
• Inspects and verifies that received stock meets specifications and that orders are complete.
• Resolves order problems with vendors and departments, as necessary.
• Stores articles by style, size, material, etc. according to departmental procedures.
• Rotates supplies to ensure that items do not expire before use.
• Maintains a clean, sanitary and orderly storeroom.
• May make decisions regarding the physical layout of the storeroom.
• Performs inventory of stock room supplies on a weekly and semi-annual basis and update on HMIS.
• Conduct inventory maintenance and determine redistribution actions for stored goods when necessary.
• Document storeroom operations for billing and inventory control.
• Performs various clerical duties such as data entry of requisitions and receipts
• Answers staff questions regarding storeroom activities, as required, to ensure that quality service is delivered.
• Assists staff in evaluating new products and suggests product substitutions when necessary.
• Liaise with departments in planning the range and quality of materials to be stocked.

Job Requirements

• Must possess at least a Bachelor's Degree in any related discipline
• Must have at least 2year experience in store keeping/inventory management
• Excellent communication and interpersonal skills
• Proficiency in Microsoft Office.