Fresh Jobs at Food Concepts Plc

Job Purpose

• Responsible for managing key Payroll Operations in the Human Resources Division. Ensure compliance to the labour laws of the government and other agreement reached by the Company and third parties.

Core Responsibilities and Key Result Areas
Payroll Management and other Benefits:

• Prepare and execute monthly payrolls for all employees, ensuring accuracy in salaries, allowances, and deductions (statutory/voluntary).
• Validate pre-payroll data (new hires, terminations, leaves, promotions, etc.) and input approved changes into the HRIS.
• Prepare payment request for each division in alignment of the payroll summary totals
• Prepare final entitlements of employees leaving the organisation through resignation or retirement.
• Monitor the accurate processing of staff appointments, transfers, promotions and terminations
• Ensure that all new hires and reinstated staff are captured in the system for payroll processing.
• Ensure adherence to Labor laws, tax regulations (FIRS), and company policies.

Employee Support & Issue Resolution:

• Address payroll inquiries (suspended salaries, tax issues, refunds) promptly and professionally.
• Support the employees on Pension and Tax registration
• Guide employees on payroll policies, payslips, and document approval.
• Collaborate with HR/Benefits teams to ensure correct benefit enrolments and deductions.
• Provide support to store teams in the effective use of the ERP software
• Ensure all inquiries and complaints received via email are responded to and resolved within 24 hours.

Reporting & Variance Analysis:

• Prepare monthly report on number of documents approved.
• Prepare report on number of store with store coverage responses
• Prepare a monthly report on the exit reasons for staff who have left the organization.
• Maintain deduction schedules (HMO, loans, uniforms, staff meals) and ensure proper payroll documentation.
• Support internal/external audits by providing requested payroll records and resolving discrepancies.

Recordkeeping & Documentation:

• Manage employee payroll files, ensuring all records (contracts, promotions, certifications) are up-to-date and secure.
• Track leave balances, absences, and related payroll adjustments.
• Perform any additional tasks or responsibilities as delegated by the line manager.

Key Performance Indicators

• Payroll Accuracy rate
• On-Time Payroll Processing.
• Adherence to Statutory compliance.
• Benefits Enrolment Accuracy.
• New Hire/Termination Processing Speed.

Requirements
Educational Requirements:

• Minimum of a University Degree or equivalent in Industrial Relations and Labour.

Experience Requirements:

• 2 years working experience in HR field.

Professional Requirements:

• Membership of the CIPM, or any other related professional qualification is an added advantage.

Decision Expectations:

• Recommend the best resources for the business
• Provides recommendations/ advice to the management on employee related matters
• Provides customer-focused HR Services.

Knowledge Requirements:

• Labour laws
• Process Management
• Problem Solving
• Data Analysis - Excel
• Oral and written Communication
• Ability to plan, schedule and coordinate effectively
• Interpersonal Skills
• Negotiation.

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Job Purpose

• To ensure the development and implementation of risk policies and procedures in the organization.

Core Responsibilities and Key Result Areas
Risk Assessment & Monitoring:

• Collaborate with relevant teams to identify, assess, and quantify operational and compliance risks.
• Maintain and regularly update the organization’s risk register on a weekly and monthly basis.
• Track the implementation of risk mitigation strategies and validate outcomes.
• Recommend improvements to internal processes to enhance control effectiveness.
• Assist in the investigation of fraud, inefficiencies, and other anomalies, providing actionable recommendations.

Compliance & Internal Controls:

• Participate in the design and implementation of internal control processes to mitigate identified risks.
• Monitor compliance with internal policies, regulatory obligations, and risk standards.
• Conduct internal reviews to ensure adherence to risk management protocols.
• Identify and report emerging risks and control gaps with recommended mitigation strategies.

Key Performance Indicators

• Accuracy and timeliness of risk register updates.
• Effectiveness of implemented risk controls.
• Number and quality of process improvement recommendations.
• Compliance level with regulatory and internal risk policies.

Contacts and Purpose of Contact
Internal Contacts (most frequent contacts):

• Food Concepts Management.
• Heads of Departments.
• Employees.

External Contacts (most frequent contacts):

• Service Providers / Vendors.

Purpose of Contact:

• Exchange or provide information.
• Obtain, clarify, and discuss information.
• Present, discuss information and problems.
• Collaborate, negotiate and present ideas.

Requirements
Educational Requirements:

• A good First Degree in Law, Finance, Accounting, or any other related areas.

Professional Requirements:

• Membership of the ICAN, ACCA or any other related professional qualification is an added advantage.

Experience Requirements:

• Minimum of 2 years work experience in an administrative capacity in a similar industry / environment.

Knowledge Requirements:

• Knowledge of legislations, its changes and developments as they affect the Food Industry.
• Knowledge of Fundamentals of Accounting.
• Knowledge of Risk & Compliance standards or processes.
• Knowledge of legal standards and in-house policies.
• Knowledge of reporting procedures and record keeping.
• Knowledge of the QSR / Food Industry practices Good interpersonal, communications and flexibility.

Decision Expectations:

• Recommend business improvement opportunities.
• Identify potential risks, proffers risk mitigations and monitors the progress of risk mitigation activities.
• Assist in risk minimization.

Working Conditions:

• The Jobholder typically work 40 hours per week, Monday to Friday, although there may involve weekend or evening work.
• This role is largely office-based, although at times the individual may require travel to meetings held off-site, as the company has more than one office.
• The role requires precision and attention to detail, as it involves managing risks.