Job Vacancies at PATH

• The Operations and Procurement Manager will be based in Abuja and will report directly to the Finance and Operations Director. The Operations and Procurement Manager will provide operations and procurement support with the overall target to maintain efficiency in program activities and ensuring full compliance with PATH internal policies and procedures. The Operations and Procurement Manager will also provide guidance, advice and support to ensure operations and procurement processes are effective, efficient, and ethical and provide the best possible value to PATH.

Responsibilities:
Procurement / Travel:

• Oversee cost effective acquisition of a wide range of goods and services, responsible for country program compliance with PATH and donor policies and specifically procurement, travel, conflict of interest and ethics.
• Develop and maintain a procurement planning and analysis processes for the timely acquisition of goods, coordinate with global procurement as required and provide proactive, rigorous and logical methods to solve procurement related challenges within Country.
• Lead procurement activities including competitive bidding, supplier selection and justification, issuing purchase orders.
• Provide guidance to project teams on annual procurement planning.
• Manage vendor relationships (including travel agents and hotels); vet and screen new vendors; review annual supplier contracts.
• Proactively identify issues with day-to-day purchasing processes and resolve and/or communicate the issues to management in a timely manner, as needed;
• Lead the prequalification of suppliers and service providers

Manager framework/SLA agreements

• Coordinate the update and sharing of procurement tracker for the country program
• Oversee travel management for Abuja office. Coordinate domestic travel and hotel arrangements related to program activities. Ensure all travel requests are responded timely, efficiently and arrangements are in compliance with PATH procedures
• Actively review and update procurement and travel policies/procedures, no less than once annually.
• Provide training to project staff on procurement policies and procedures.
• Line manages and builds capacity of the procurement officer.

Security / Facilities / Vehicles:

• Serve as Emergency Preparedness Coordinator for Abuja Office in coordination with the Global Security Officer.
• Oversee security systems and emergency response equipment/supplies for the workplace, ensure staff stay informed of safety policies and procedures.
• Manage Nairobi office facilities including utilities, internet, new hire set up, office supplies and equipment, housekeeping/pest control, improvements, repairs and renovations.
• Oversee the leases for Abuja and sub-offices.
• Manage PATH Nigeria’s fleet of vehicles including new purchases, maintenance, fuel cards, licenses/permits, insurance/claims, usage, and reporting.
• Update the asset/inventory register regularly
• Manage outsourced services such as IT, office leases, security leases, office maintenance, fleet, and other relevant agencies in Ethiopia.
• Support onboarding of new employees on operational functions.
• Work with different projects to identify and deliver PATH’s operational indicators and compliance requirements.

Performance Manager:

• Oversee duties and activities of Administrative Assistants and Procurement Officer
• Facilitate individual team member success through communication, coaching, mentoring and performance assessment.

Finance Administration:

• Participate in preparation of annual Facilities budget.
• Review monthly expenditure reports and recurrent administrative expenses.
• Oversee offsite records archiving and retrieval processes.

Required Skills & Experience:

• Bachelor’s degree in procurement or related field
• Minimum 7 years’experience in Business Administration/Management, Procurement or Finance.
• Strong problem solving and excellent decision making.
• Experience with ERP systems. Experience with Business World ERP will be an added advantage.
• Experience working in an international NGO is desirable.
• Excellent skills in MS Office Suite (Excel, PowerPoint, Word, Access).
• Experience managing and supervising a team.
• Work well under pressure and prioritize to meet deadlines.
• Ability to work independently with a high degree of reliability, accuracy, and productivity.
• Strong oral and written communication skills; fluency in English is required.
• Ability to maintain harmonious working relationships and effectively address complex and sensitive administrative issues.
• Demonstrated leadership, versatility, and integrity
• Demonstrated intermediate computer skills in Microsoft Office Suite applications.
• Excellent interpersonal skills, sound judgment, communication skills, training experience, ability to identify and resolve constraints.

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Responsibilities:

• Office reception management
• Managing office communication and correspondence.
• Maintain contact lists.
• Scheduling appointments, booking conference rooms, and maintaining calendars.
• Requesting/Ordering office supplies, coordinating maintenance, and sorting mail.
• Produce and distribute correspondence memos, letters, faxes and forms.
• Assist in the preparation of regularly scheduled reports.
• Devising and maintaining office systems, including data management and filing.
• Book travel arrangements.
• Manage visitors to senior management.
• Coordinate team meetings, arrangements for guests, tele conferencing, workshops, other project meetings as requested including needs, catering,
• Organize travel arrangements, hotel suggestions, transport and other necessary details for staff and guests.
• Support procurement of project goods and services by working closely with the Country program staff and procurement team.

Required Skills & Experience:

• Bachelor's degree in business administration or related field
• At least 3 years of proven admin or assistant experience and proven knowledge of office management systems and procedures in non-profit organization
• Time management skills and ability to multi-task and prioritize work
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.
• Strong organizational and planning skills.
• Proficiency in MS Office.

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The Organization for Innovation in Public Health (OIPH, PATH’s local affiliate in Nigeria) is seeking a Finance Manager, based in Abuja, Nigeria, to provide finance oversight to the Nigeria Country Program. Reporting to the Director of Finance and Administration, the Finance Manager will be responsible for overseeing all aspects of PATH Nigeria finances and accounting processes.

Responsibilities:

• Overseeing day-to-day financial operations of the Nigeria Country Program. 
• Oversee accounting processes, including expenditures, payroll, tax compliance, travel and disbursements, ensuring timely delivery of service, and compliance with PATH’s policies and local procedures.  
• Ensure accurate, complete, and timely reporting for financial performance and statutory purposes. Primary point of contact with banks; manage bank relationships to ensure efficient cost-effective delivery of service.  
• Periodically update financial forecasts, highlighting any key challenges or opportunities influencing performance to goals.  
• Ensure adequate budgetary controls and adherence to these controls to ensure that all spend/expenses are properly vetted and approved against the right charge codes. Provide monthly financial performance reports, advising and implementing corrective actions to ensure actual results are in line with set targets.  
• Ensuring compliance with all finance related PATH policies, practices, and regulations. 
• Coordinating with project teams to ensure consistent, effective, and efficient project finance management. 
• Supervise & support team in classifying expenses into appropriate account codes and posting into BW 
• Ensure timely recording of all accounting transactions in General Ledger 
• Prepare quarterly/monthly cash flow projections and work closely with PATH Treasury to ensure PATH Nigeria is adequately funded at all times 
• Oversee processing of monthly payroll and ensure statutory deductions are remitted to the relevant authorities by due date. 
• Ensure all relevant Government Acts, Rules, and Regulations like provision of taxation, Value Added Tax, Personal Income Tax etc. are followed. 
• Work closely with the International Accounting Services (IAS) team to ensure timely completion of month end and year end procedures as well as reconciliation of clearing accounts. 
• Oversee internal and external audits and ensure timely implementation of audit recommendations. 
• Preparation and timely submission of NGO Coordination Board annual returns as well as annual tax returns to NRS. 
• Support smaller projects in financial management. 
• Work with the Director of Finance and Administration to resolve any financial issues that arise. 

Required Skills & Experience:

• A master’s degree in business, Accounting, Finance or related field relevant to the position requirements. 
• Professional accountancy qualification (Certified Public Accountants - CPA, Association of Chartered Certified Accountants - ACCA, or equivalent membership of a recognized professional accountancy organization in good standing). 
• A minimum of 7 years of experience overseeing operations in a busy finance department 
• Demonstrated financial management, strong analytical skills and mastery of relevant software. Hands-on experience in Business World software will be an added advantage. 
• Ability to work effectively with the project technical teams and project finance administrators 
• Extensive experience training and mentoring less experienced staff 
• Clear interpersonal communication skills. 
• Professional level of oral and written fluency in English.  

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• The Organization for Innovation in Public Health (OIPH, PATH’s local affiliate in Nigeria) is seeking a Finance Associate based in Abuja, Nigeria to support the finance function of the Country program office. This role will report to the Finance Manager Nigeria Country Program. The role will support Accounts Payable management, accounting compliance, Reconciliations, financial data validation, staff financial training and projects support.

Responsibilities:

• Ensure all Accounts Payables are treated in line with PATH policy and project guidelines. 
• Liaise with project teams to ensure timely and accurate closure of project payment requests. 
• Check and validate payment requests and invoices ensuring appropriate supporting documentation for audit trail. 
• Perform accurate data entry in the ERP in accordance with GAAP and PATH policy. 
• Prepare payments and ensure accurate banking entries. 
• Perform assigned bank roles in alignment with PATH policy. 
• Ensure financial transactions are recorded in line with PATH policy. 
• Reconcile all suppliers’ statements with ERP ledger balance records and close any discrepancies. 
• Review and approve staff travel expenditure reports and reconciliation. 
• Perform monthly reconciliation of the Accounts Payable ledger. 
• Perform monthly bank reconciliations including Mobile money transactions 
• Perform month end tasks as per schedule of responsibilities provided by the Finance Manager. 
• Support in audit including preparing audit schedules and retrieval of documents. 
• Support staff training on accounting and finance manuals/policy. 
• Provide ad hoc training to project teams on financial requirements. 
• Liaise closely with the Abuja office Finance officer. 

Required Skills & Experience:

• Bachelor's degree in finance or related field
• Professional accountancy qualification (Certified Public Accountants - CPA, Association of Chartered Certified Accountants - ACCA, or equivalent membership of a recognized professional accountancy organization in good standing). 
• A minimum of 5 years of experience in a busy NGO finance department. Experience with USAID funded projects will be an added advantage. 
• Demonstrated experience with Enterprise Resource Planning software. Hands on experience in Business World software will be an added advantage. 
• Ability to work effectively with project teams 
• Excellent interpersonal and communication skills. 
• Professional level of oral and written fluency in English. 
• Must have legal authorization to work in Nigeria. 

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• PATH is seeking a Senior Program Officer – Nigeria Project to lead the INNOVATE project implementation in Nigeria. The Lead will report primarily to the INNOVATE Project Director. The Senior Program Officer will be responsible for project leadership and management for all activities in their country with support from an in-country team and working closely with a global team.

Responsibilities:

• Serve as the overall leader of project activities in Nigeria.
• Work closely with Ministry of Health departments and relevant government stakeholders to ensure buy-in and alignment with project goals, activities and outcomes.
• Build and maintain relationships with local and regional decision-makers and influencers; conduct and regularly update policy and stakeholder mapping.
• Lead national project launch activities and co-develop scale-up and sustainability plans with government and implementation partners.
• Develop and oversee community outreach strategies, including establishment and management of a Community Advisory Board.
• Support the rollout and management of multiple technology pilots including managing local IRB approval process, supporting training of healthcare workers, running pilots at health facilities, facilitating data collection and summarizing findings.
• Support the rollout and management of business model pilots including managing local IRB approval processes, working with global and regional PATH staff, local private and public sector partner engagement, pilot preparation and launch, ongoing data collection and report writing.
• Support country-level product registration processes and local capacity development for new products informed by evidence generated through studies.
• Lead or contribute to publications, knowledge products, and dissemination of findings at national, regional, and global levels, as required.

Required Experience:

• Minimum of a Master’s degree in public health, science or medicine, business administration, public policy, or equivalent degree required, or an equivalent combination of education and experience.
• 10-15 years of work experience.
• Experience managing multi-site, complex health related programs in Nigeria.
• Demonstrated ability to manage large multidisciplinary teams, collaborate with internal and external partners, provide technical assistance, and coordinate implementation activities.
• Exceptional problem solving, bridge building, and diplomacy abilities.
• Excellent interpersonal skills with ability to interact culturally, linguistically, and diplomatically with diverse internal and external individuals.
• Comfortable managing in a flexible and changing environment, with ability to be ready to adjust plans and direction in response to local feedback and the iterative nature of the project.
• Demonstrated community engagement experience and local CSO knowledge.
• Excellent organization, attention to detail, coordinating, and management skills.
• Excellent oral and written English communication skills; demonstrated representational experience in professional and global forums.
• Experience implementing new programs and integrating them into existing systems desired.
• Doctor of Medicine or clinical background strongly preferred.
• Experience with electronic decision support tools and/or health diagnostic tools desired.
• Experience introducing new tools and/or processes at the primary health care level a plus.

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Responsibilities

Section A: Program Delivery Unit:

• Provide direct support and assistance to the Project technical team in the day-to-day performance of their technical roles across the REACH MALARIA project.
• To support technical operations in documentation, collation, reporting, analysis, and use of data for strategic decision-making on malaria interventions.
• Participate and be involved in malaria program planning and implementation across the state.
• Perform basic research and collation of written materials necessary for training and workshop
• Manage schedules and take minutes of meetings as well as develop an agenda for such meetings and ensure the distribution of the minutes.
• Contribute to the preparation of project reports, documentation of good practices, and technical publications.
• Support the timely collation of retirements' supporting documents from State offices and tracking of status of accomplishment of deliverables.
• Perform other official duties as may be assigned by supervisor.

Section B: Malaria SME Unit

• In collaboration with the M& E unit, support the surveillance, monitoring, and evaluation, and track malaria performance indicators.
• Support field and facility visits and participate in data review meetings across health facilities.
• Support the review of data entries and running of data quality checks.
• Contribute to the routine analysis of data and provision of feedback to sub-national levels
• Support the development and ongoing update of malaria dashboards in the REACH MALARIA Office
• Support monitoring visits to states, LGAs, and health facilities visits
• Perform other official duties as may be assigned by the supervisor
• Support the timely collation of retirements' supporting documents from State offices and tracking of the status of accomplishment of deliverables.

Qualifications

• A degree in Health Sciences, Biological Sciences, Statistics, Epidemiology, Public Health, or a related field, with evidence of NYSC completion, discharge, or exemption.
• Basic knowledge and some experience working in either public or private health facilities.
• Prior experience with international organizations will be considered an added advantage.
• Strong organizational skills with a high level of attention to detail.
• Proficiency in Microsoft Office applications, particularly Word and Excel.
• Fluency in written and spoken English.

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• Job Purpose
• The Intern Finance & Operations will support the finance and administrative teams in ensuring efficient financial management, compliance, and smooth day-to-day operational activities. The role provides hands-on experience in donor-funded project environments, including exposure to accounting processes, procurement, logistics, and administrative systems.

Key Responsibilities

• In collaboration with the Finance & Operations Officers, the Intern will:

Finance Support

• Assist in the preparation and processing of payment vouchers, invoices, and expense reports.
• Help maintain accurate financial records and filing systems (both electronic and hard copy).
• Assist in bank reconciliation and cashbook updates under supervision.
• Support the preparation of monthly financial reports and documentation.
• Ensure all financial transactions comply with organizational and donor policies.
• Perform other official duties as may be assigned by the supervisor.

Operations & Administration Support

• Assist in coordinating procurement processes, including vendor quotations and documentation.
• Support inventory and asset management, including updating asset registers.
• Help coordinate logistics for meetings, trainings, and field activities.
• Provide administrative support for travel arrangements (flight bookings, hotel reservations, travel advances).
• Maintain proper documentation for contracts, procurement files, and vendor records.

Compliance & Documentation

• Ensure all supporting documents are properly filed and audit ready.
• Assist in reviewing documents for accuracy, completeness, and compliance.
• Support internal control processes and risk management procedures.

General Support

• Provide support during audits (internal/external) by organizing documents.
• Assist other departments when required to ensure smooth project implementation.
• Perform any other duties assigned by the supervisor.

Qualifications

• Graduate degree in Business Administration, Accounting, Economics, or a -related field required.
• 1 year or less of experience in operations and finance related functions required.
• Proficiency in Microsoft office Packages-Excel, Word, PowerPoint.
• Excellent writing and presentation skills in English are essential.

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• The MEL Intern will provide technical and administrative support to the Monitoring, Evaluation, and Learning unit of the REACH project. S/he will support the project's monitoring, evaluation, and learning functions to ensure quality data collection, analysis, and use for evidence-based decision-making in malaria programming across target states in Nigeria.
• S/he will assist with logistic processes in project-related documentation. S/he assists the State MEL Officers in providing oversight to routine activities such as LGA data validation meetings at health facilities, data entry, mentoring and monitoring visit. Additionally, s/he will assist in assuring that all MEL activities under the project are implemented in a timely and effective manner.

Responsibilities

• In collaboration with the State MEL Officers and the in-country team, the M&E Intern will:
• Assist in the project’s quality assurance processes
• Participate in tracking activity progress against planned activities.
• Support in knowledge management activities, including documentation of success stories, lessons learnt, and activity reports.
• Assist in monitoring program implementation and use of resources.
• Take minutes during Technical Working Group (TWG) meetings or Data Review Meetings (DRMs).
• Responsible for archiving all activity reports in MOV folder
• Support timely collation of retirement supporting documents from the LGA and State offices and tracking of the status of accomplishment of deliverables.
• Support the review of data entries and running of data quality checks on DHIS2 and provide timely feedback to the LGAs and State team.
• Assist in periodic field monitoring visits and Spot Checks at the LGA or facility level to verify reported figures.
• Perform other official duties as may be assigned by the supervisor.

Qualifications

• Graduate degree in Public Health, Health Economics, Biostatistics, or a health-related field required.
• 1 year or less of experience in Public Health and health systems strengthening is required
• Demonstrated competence to assess priorities and manage a variety of activities in a time-sensitive environment and meeting deadlines with attention to detail and quality.
• Proficiency in Microsoft office Packages-Excel, Word, PowerPoint.
• Familiarity with mobile data collection tools like KoboCollect, ODK, or SurveyCTO is a plus.
• Excellent writing and presentation skills in English are essential.
• Training development and facilitation skills.
• Program Management skills.