Ongoing Recruitment at Rapid Action Aid Initiative (RAAI)

Contract Duration: 3 months with possibility of extension

Purpose and Scope of Assignment

RAAI is looking for Legal Officer to join the team in Yobe who will support the GBV core project response in Jakusco and Gashua. The Assistant Officer assists the Office in providing quality, timely and effective protection responses to the needs of populations of concern. S/he is also required to assist the office in ensuring that persons of concern are involved with the Office in making decisions that affect them, whether in accessing their rights or in identifying appropriate solutions to their problems. To achieve this, the incumbent will need to build and maintain effective interfaces with communities of concern and authorities as well as protection and assistance with partners.

Under the supervision of the GBV program Officer and in consultation with the GBV Coordinator and Project Manager Protection Unit, the successful candidate will provide support to the management to ensure an effective protection and legal assistance strategy is deployed for persons of concerns on both islands.

Accountability

• Promotion of protection principles and international law as relevant to persons of concern is undertaken.
• Assistance is provided in preparing legal advice and guidance.
• Responsibility (process and functions undertaken to achieve results)
• Monitor the development of law and doctrine.
• Contribute to advocacy efforts towards proper interpretation of law and doctrine as well as in the development of standards of protection.
• Support with survivor centered need for legal counsel and represent Survivor in the court of law as legal free aid.
• Engage with Government and non-governmental stakeholders in advocacy efforts as well as provision of legal advice and assistance.
• Assist in development and implementation of the legal assistance projects on both islands.
• Assist in the preparation of legal advice and drafting of position papers and guidelines on pertinent legal and operational issues.
• Facilitate and support training and other capacity-development activities particularly in area of protection of relevant authorities in various ministries and other relevant stakeholders.
• Promote awareness and understanding of relevant International, Regional and National Laws for refugees and asylum seekers;
• Provide inputs to the formulation of protection strategies.
• Support in any other activities identified.

Authority

• Participate in meetings within UNHCR and with external counterparts at the relevant level.
• Contribute to draft protection documents and policies in cooperation with supervisor.
• Assist in the development of project proposals and project implementation.

Key Competencies:

• Strategic Planning and vision 
• Analytical Thinking
• Planning and Organizing
• Policy Development and Research
• Political Awareness

Other required competencies:

• Good computer skills (MS office and People soft applications).
• Fluency in Dutch, English, and Spanish is required.
• Excellent oral and written communication skills, including strong legal drafting skills.
• Ability to work independently with minimal supervision, as well as within a team;
• Good time management skills;

Desirable competencies:

• Completion of UNHCR learning programmes or specific training relevant to functions of the position.

Education:

• Undergraduate degree (equivalent of a BA/BS) in Law, licenses of practices (CALL to BAR)   preferably with focus on human rights, refugee law and/or international humanitarian law. Graduate degree (equivalent of a Master’s) or Doctorate degree (equivalent of a PhD) may also be accepted.
• Excellent knowledge of English, Hausa,

Work Experience:

• Minimum 3 years of previous job experience relevant to the function. A combination of equivalent years of advanced education and experience will also be considered

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Locations: Jakusco and Gashu

Job description/ Responsibilities· 

• Support the development and implementation of HR initiatives and systems
• Provide counseling on policies and procedures to the organisation and also Staffs
• Be actively involved in recruitment by preparing job descriptions, posting ads and managing the hiring process
• Create and implement effective onboarding plans
• Develop training and development programs
• Assist in performance management processes
• Support the management of disciplinary and grievance issues
• Maintain employee records (attendance, EEO data etc.) according to policy and legal requirements
• Review employment and working conditions to ensure legal compliance
• recruiting new staff and making sure that staff get paid correctly and on time
• managing pensions and benefits administration while approving job descriptions and advertisements
• looking after the health, safety and welfare of all employees and organizing staff training 
• monitoring staff performance and attendance
• advising line managers and other employees on employment law and the employer's own employment policies and procedures
• ensuring candidates have the right to work at the organisation
• advising on disciplinary and employee performance problems
• Negotiating salaries, contracts, working conditions and redundancy packages with staff and trade union representatives.

Requirements and skills

• Proven experience as HR officer, administrator or other HR position
• Knowledge of HR functions (pay & benefits, recruitment, training & development etc.)
• Understanding of labor laws and disciplinary procedures
• Proficient in MS Office; knowledge of HRMS is a plus
• Outstanding organizational and time-management abilities
• Excellent communication and interpersonal skills
• Problem-solving and decision-making aptitude
• Strong ethics and reliability
• BSc/BA in business administration, social studies or relevant field; further training will be a plus
• HR Credentials (e.g. PHR from the HR Certification Institute

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Job Summary

• This position will support the Finance department’s management of accounting systems, policies, and procedures in compliance with accounting standards, Generally Accepted Accounting Principles (GAAP), donor’s rules and regulations, and legal requirements to support high-quality programs serving the vulnerable.
• As part of an experienced finance team, you will help coordinate daily financial activities through the duties outlined below.

Duties and Responsibilities

• Daily record of all bank account expenses in the excel book, in respect of RAAI
• Carry out all payments for the relevant Bank accounts. RAAI’s standards in terms of use of chart of accounts, project code, Contract and financial line and the third party codes.
• Ensure bank books & cash book are closed, reconciled & sent to capital on monthly basis together with the bank reconciliation & cash counts;
• Make payments after verifying the consistency of supporting documents submitted in accordance with the RAAI procedures, ensuring all invoices are accurate, consistent and signed.
• Ensure that the cash box, bank, and the main safe maintain the minimum security amount.
• Maintain cash, bank, supplier contracts, PAYE, vendor & all other finance relevant contracts in finance department;
• Archive financial files as per RAAI archiving guidelines, keep copies at the base & send original to capital on monthly basis;
• Process the monthly income tax payments (PAYE) as per information provided by the Capital.
• Consolidate withholding tax for remittance at federal and state level;
• Prepare and send EFCC weekly report to capital.
• Manage the advances, ensuring invoices are received and that they are consistent with the RAAI’s procedures (invoice accurate and signed).
• Ensures that stakeholder’s payment complies with the Project Activity Resourcing (PAR).
• We are currently looking to fill the role of a Finance Officer, who will be responsible to provide support on all financial activities in the base which will impact on the overall financial plan of the Nigerian mission

• Processing financial transactions: This involves recording, organizing, and inputting financial data into the organization’s systems. She/ He will be responsible for managing invoices, payments, and expenses, ensuring accuracy and timely processing.
• Monitoring and maintaining financial records: She/ He will be support in organizing and maintaining financial records, ensuring that they are up-to-date, easily accessible, and in compliance with donor regulations.
• Data Entry: support in Input financial data into the accounting system (approved RAAI reporting template) and perform regular data reconciliation to identify and resolve discrepancies.
• Bank reconciliations: She/He will support in reconciling bank statements with the organization’s financial records. This involves comparing and matching transactions to ensure accuracy and resolve any discrepancies
• Assisting in budgeting and forecasting: He/she will support the Program team in preparing budgets and financial forecasts by collecting and analyzing financial data and preparing reports
• Assisting in financial reporting: He/she will help prepare financial reports, including profit and loss statements, balance sheets, and cash flow statements. He/she will ensure that these reports are accurate and can provide valuable insights to management and stakeholders.
• Assisting in audits and compliance:
• He/ She will assist in preparing documentation and providing support during internal and external audits. He/she will help ensure compliance with financial/donor regulations and origination’s policies
• Budget Monitoring: She/ He will Support the monitoring and tracking of origination’s budgets, highlighting any variances to the finance team.
• Compliance: She/ He will support in ensuring compliance with all financial/donor regulations and standards, both internally and externally, and recommend improvements to enhance financial controls.
• Vendor Management: She/ He will support in Maintaining vendor information, including contracts, payments, and invoices, and assist with vendor queries and requests.
• Communication: She/ He will support in collaborate with internal teams to obtain necessary financial information and provide timely responses to inquiries related to financial transactions.
• Support: She/ He will support in providing general administrative support to the finance team, including filing, document management, and other ad-hoc tasks as assigned.

• Maintain files; including filling of general ledger, payment vouchers, account payable documentation, and other miscellaneous payments.
• Assist in arranging travel logistics for all departments, consultants, and training participants; including flight tickets, hotel reservations, airport pickup, meetings, and workshops.
• Support finance in printing, photocopy, and scanning of documents; including storage and archiving in accordance with the RAAI policy.
• Maintain cordial relationships with the staff members and treat visitors, guests, and program beneficiaries with courtesy.
• Ensure regular internal controls (cash counts, spot checks, receipt checks) regarding financial processes are done to reduce the opportunities for fraud or abuse of funds, goods, and materials;
• Conduct him/her both professionally and personally in such a manner that it will bring credit to RAAI and not jeopardize its humanitarian mission.
• Any other duty that is reasonably consistent with the key tasks of the function.
• Ensure correct coding of Project Instance, budget line, and ledger code in line with approved budget and RAAI Accounting Manual and Procedure.
• Assist the Finance Manager with budget development, monthly financial closure procedures, and external audits or internal RAAI audits
• Advice and support program offices in all aspects of financial management;
• Provide financial and other information from ERP (Unit 4) and other finance records to other RAAI staff, whenever this is required;
• Ensure all financial documents are structurally archived (Hard and Electronic copy) in line with the RAAI Quality Management System.
• Produce monthly financial reports for projects, partners, country office, and authorities and facilitate the monitoring of the program expenditures against the budgets;
• Ensure that bank and cash books are always up to date and reconciled every week/month.
• Ensure that an efficient and effective financial system is implemented, in line with the RAAI policies and guidelines;
• Participate in the project kick-off meeting and provide budget clarity as may be required.