Ongoing Recruitment at Ekesons Parcel Services Ltd

Job Summary:

The Logistics Officer is responsible for overseeing and coordinating the efficient and timely movement of goods, materials, and resources within a company or organization. This role involves managing transportation, warehousing, inventory control, and ensuring the supply chain functions effectively to meet operational demands. The Logistics Officer ensures that logistics processes are streamlined, cost-efficient, and compliant with regulatory standards.

Key Responsibilities:

Logistics Planning and Coordination:

• Plan, coordinate, and monitor the movement of goods from suppliers to customers.
• Develop and implement logistics strategies to optimize cost and improve efficiency.
• Coordinate with suppliers, transportation companies, and internal departments to ensure timely delivery.

Inventory Management:

• Maintain accurate inventory records and ensure proper stock levels are maintained.
• Conduct regular audits of warehouse inventory to prevent discrepancies.
• Monitor and manage stock levels to avoid shortages or excess inventory.

Transportation Management:

• Select and manage transportation providers to ensure timely delivery.
• Optimize shipping routes and methods to minimize costs and delivery times.
• Track shipments and resolve any issues related to delays, damages, or lost goods.

Warehouse Operations:

• Oversee warehouse operations, including the receipt, storage, and dispatch of goods.
• Ensure proper organization, labeling, and storage of materials in the warehouse.
• Maintain a safe and clean warehouse environment, adhering to safety regulations.

Documentation and Compliance:

• Prepare and manage shipping documents, including invoices, packing lists, and bills of lading.
• Ensure compliance with local and international shipping regulations and customs requirements.
• Maintain accurate records for auditing and reporting purposes.

Supplier and Vendor Management:

• Build and maintain relationships with suppliers and logistics service providers.
• Negotiate contracts and rates with transporters and shipping companies.
• Evaluate supplier performance and resolve any issues related to logistics services.

Problem-Solving and Troubleshooting:

• Address logistical challenges such as transportation delays, shortages, or damaged goods.
• Implement contingency plans to minimize disruptions to the supply chain.

Cost Management:

• Monitor and manage logistics costs, seeking opportunities for cost reduction.
• Prepare reports on logistics expenses and develop strategies for budget optimization.

Reporting and Analysis:

• Generate regular reports on logistics activities, including shipment status, inventory levels, and cost performance.
• Analyze logistics data to identify areas for improvement in processes and efficiency.

Qualifications:

• Bachelor’s degree,HND or Ond in Supply Chain Management, Logistics, Business Administration, or a related field.
• Proven experience in logistics, supply chain management, or a similar role.
• Strong understanding of logistics processes, transportation modes, and inventory management.
• Proficiency in logistics software and ERP systems (e.g., SAP, Oracle).
• Excellent organizational, problem-solving, and time-management skills.
• Strong communication and negotiation abilities.
• Knowledge of local and international shipping regulations and customs procedures.

Key Competencies:

• Attention to detail and accuracy.
• Ability to work under pressure and meet deadlines.
• Strong analytical skills and the ability to interpret data.
• Teamwork and collaboration with internal departments and external partners.

Work Environment: The Logistics Officer typically works in an office setting but may need to visit warehouses or transportation facilities. Occasional travel may be required to meet with suppliers, vendors, or clients.

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Department: Finance/Internal Audit
Reports To: Audit Manager/Head of Internal Audit

Job Summary:

The Audits Officer is responsible for planning and conducting internal audits, evaluating financial and operational controls, ensuring compliance with internal policies, regulatory requirements, and recommending improvements to enhance governance and control processes within the organization. The role requires strong analytical skills, attention to detail, and the ability to work independently and collaboratively with other departments.

Key Responsibilities:

Audit Planning:

• Assist in the development of annual audit plans based on risk assessments.
• Identify areas for audit focus, considering business risk, control concerns, and regulatory compliance.

Internal Audits:

• Perform audits across various departments and business functions (financial, operational, compliance, etc.).
• Evaluate the effectiveness of internal controls, business processes, and risk management activities.
• Assess compliance with applicable laws, regulations, and internal policies.
• Document audit procedures, findings, and prepare working papers.

Reporting and Recommendations:

• Prepare clear and concise audit reports detailing audit findings, issues, and recommendations.
• Present audit results to management and propose corrective actions to improve processes and control systems.
• Follow up on audit recommendations to ensure implementation and resolution of issues.

Risk Management:

• Participate in the identification and evaluation of key risks across the organization.
• Support the development and maintenance of risk management frameworks and control systems.

Compliance and Governance:

• Ensure adherence to all relevant regulatory standards, industry best practices, and internal audit methodologies.
• Provide advice and guidance to management on the implementation of internal controls.
• Assist in developing and revising internal policies and procedures as necessary.

Collaboration and Communication:

• Work closely with cross-functional teams to address audit issues and implement recommended changes.
• Maintain effective communication with stakeholders throughout the audit process to ensure transparency.

Continuous Improvement:

• Contribute to the continuous improvement of audit processes and techniques.
• Stay updated on the latest developments in auditing standards, tools, and techniques.

Qualifications:

Education:

• Bachelor’s degree or Hnd in Accounting, Finance, Business Administration, or a related field.
• Professional certifications such as ICAN

Experience:

• 2-5 years of experience in internal auditing, risk management, or a similar role.
• Experience in financial services, logistics for other relevant sectors is a plus.

Skills:

• Strong analytical and problem-solving abilities.
• Proficiency in audit software, ERP systems, and Microsoft Office suite (Excel, Word, PowerPoint).
• Excellent written and verbal communication skills.
• High level of integrity, ethical judgment, and attention to detail.

Personal Attributes:

• Ability to work independently and manage multiple priorities.
• Strong organizational skills with the ability to meet deadlines.
• A proactive approach to identifying risks and recommending solutions.

Work Environment:

• Office-based position with occasional travel for site audits or investigations.