Office Manager at Integrated Total Control Systems Limited (ITCS) Nigeria

Job Responsibilities

• Supports company operations by maintaining office systems and supervising staff.

Requirements

• Office Manager Skills and Qualifications:
• Minimum of 3 years’ experience working in office administration.
• A relevant Degree and professional qualification.
• Experience of working within the Oil & Gas Industry is desirable but not essential.
• Supply Management, Informing Others, Tracking Budget Expenses, Delegation, Staffing, Managing Processes, Supervision, Developing Standards, Promoting Process Improvement, Inventory Control, Reporting Skills

Job Duties

• Maintains office services by organizing office operations and procedures; preparing payroll; controlling correspondence; designing filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions.
• Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records.
• Maintains office staff job results by coaching, counseling, and disciplining employees; planning, monitoring, and appraising job results.
• Manage and monitor staff welfare packages – HMO, Pension, leaves, travellings etc
• Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
• Achieves financial objectives by preparing an annual budget; scheduling expenditures; analyzing variances; initiating corrective actions.
• Contributes to team effort by accomplishing related results as needed.
• Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement.
• Designs and implements office policies by establishing standards and procedures; measuring results against standards; and making necessary adjustments.
• Completes operational requirements by scheduling and assigning employees; and following up on work results.
• Keeps management informed by reviewing and analyzing special reports; summarizing information; and identifying trends.
• Maintains office staff by recruiting, selecting, orienting, and training employees.