Job Vacancies at Oxfam Nigeria

Internal Job Grade: D1- national
Contract type: 1 Year Fixed Term
Job Family: Management Support
Reporting to: Country Director
Staff reporting to this post: None

Job Purpose

• The Management Assistant supports the Country Director in carrying out complex tasks of linking the Programs, Logistics, Human Resources, and Business Support Units ensuring affective relationship; and providing summary reports, opinions and recommendations for performance improvement.
• The post holder will also oversee a high standard public and stakeholders’ reception and representation for Oxfam in Nigeria.

Job Responsibilities

• Serve as the critical link between the Programs, Logistics and Business Support Units and providing summary reports and opinions on the units’ operations to the Country Director for decision-making.
• Support the Country Director by coordinating donors and partners’ relations.
• Assist the management team in organizing, planning, and implementing strategies.
• Provide support and solutions to the Country Director regarding organizational needs and requests for the running of the daily operations.
• Oversee front office clients’ reception, and public liaison, ensuring high standard reception, image and representation
• Compose work-related reports that support effective relationship management and a high standard of documentation and record keeping.
• Write and present results and opinions in a clear and intelligible way so they are comprehensible to targeted audience.
• Maintain an effective internal communication system among the management team and managers.
• Support Oxfam’s business development initiatives.
• Perform other relevant tasks such as filing, typing up reports and maintaining mail correspondence as may be assigned by the Line Manager.

Job Requirements
Education:

• A minimum of Master's Degree in Public Health, Psychology, Nursing, Project Management, Organizational Development, or other relevant field is required.

Skill Set:

• Excellent interpersonal and communication skills.
• Good organising and documentation skills.
• Able to work in a diverse team.
• Strong management and organizational skills.
• Exceptional time management abilities, including managing multiple calendars
• Good administrative skills, including filing and document organization.
• Excellent communication, including writing, email and memo creation, interpersonal communication, and customer service skills.
• Great active listening skills.
• Basic computer literacy and troubleshooting abilities.
• Fast problem-solving abilities.
• Teamwork and collaboration.

Desirable:
Key Attributes:

• Must be able to deal with donors, clients, partners in a professional and courteous manner and work under high pressure.
• Must be able to establish excellent relationship at various levels.
• Must be comfortable interacting with high-level officials and must be able to communicate clearly when dealing with a wide variety of people at all levels, as the employee will be required to speak with authority, negotiate, and directly influence people's decisions.
• Must be very proactive as s/he will be expected to work largely on s/he’s own initiative and must work well under pressure and with a varied and constantly changing workload.
• Ability to demonstrate sensitivity to cultural differences and gender issues, as well as commitment to equal opportunities.
• Ability to demonstrate an openness and willingness to learn about the application of gender/gender mainstreaming, women’s rights, and diversity for all aspects of development work.
• Commitment to Oxfam’s safeguarding policies to ensure all people who meet Oxfam are as safe as possible.
• Fluent in both written and spoken English
• Knowledge of Oxfam policies, procedure, and systems.

Key Behavioural Competencies
Competencies / Description
Influencing:

• We can engage with diverse stakeholders in a way that leads to increased impact for the organisation
• We spot opportunities to influence effectively and where there are no opportunities, we could create them in a respectful and impactful manner.

Relationship Building:

• We understand the importance of building relationship, within and outside the organization.
• We could engage with traditional and non-traditional stakeholders in ways that lead to increased impact for the organisation.

Agility, Complexity, and Ambiguity:

• We scan the environment, anticipate changes, are comfortable with lack of clarity and deal with many elements interacting in diverse and unpredictable ways.

Systems Thinking:

• We view problems as parts of an overall system and in their relation to the whole system, rather than reacting to a specific part, outcome, or event in isolation.
• By consistently practicing systems thinking we are aware of and manage well unintended consequences of organizational decisions and actions.

Listening:

• We are good listeners who can see where deeper levels of thoughts and tacit assumptions differ. Our messages to others are clear and consider different preferences.

go to method of application »

Ref No: 1925
Location: Flexible permanent base (subject to being able to establish a contract of employment in a country where Oxfam has an office), with short term (3-6 month) deployments in different countries.
Start Date: Not Available
Level: Management
Job Type: Fixed Term
Interviews: TBD
Contract: 2 years
One Oxfam Grade: B1
Flexible working: We believe flexible working is key to building the Secretariat of the future, so we’re open to talking through the type of working arrangements that might work for you.

The Role

• We are looking for a CD Roving to be deployed to a country/subregional program for periods for on average 3-6 months.
• This will be either to provide short-term cover for a vacant CD role or when the CD temporary cannot fulfill his/her role.
• The role of the CD Roving is to contribute and implement Oxfam’s Global Strategy, by providing vision and strategic direction to all of Oxfam’s work in the Country or subregional program.
• This includes Oxfam’s humanitarian responses, long term development programme design and implementation, advocacy and policy and influencing. Responsible and accountable for the strategic direction and effective management of the Country/subregional program, programming ensuring development, continued improvement in quality and impact of programmes and effective financial and human resource management in line with Oxfam Policy.
• For every deployment more specific Terms of Reference will be agreed upon.

Who We’re looking for
Management and Leadership:

• Proven track record of leading and motivating multi-disciplinary, geographically remote teams and operations across several locations
• Significant senior leadership and management experience in the development and delivery of the high-quality program, influencing and humanitarian strategy, with and through partners or directly.

Representation and Communication:

• Proven track record of success in representing an organization with partners, government agencies, private sector organizations, media, and donors at senior level: nationally and globally.
• Proven track record of success in advocacy and influencing
• Demonstrable experience of working with the media and an ability to represent the organisation in the media if required.
• Excellent written and verbal communication skills to motivate, influence and negotiate.

Finance and Funding:

• Coordinate overall country budget funded by major bilateral donors; manage budget within approved spending levels and establish an annual cash flow plan to ensure a steady and adequate supply of funds for programme activities.
• Ensure programme implementation is on time, target, and budget by leading the monthly budget monitoring process.
• Build and maintain an environment of collaboration among programme, finance, operations, and human resource team members resulting in optimal support for programme activities.

Risk and Duty of Care:

• Experience of managing security, risk and legal compliance within an INGO context.
• Able to anticipate and manage risks that could threaten the organisation’s reputation, operational viability, and security.
• Review and update the Country Risk Register on a quarterly basis. All risks should be owned and managed in the programme and the CD should ensure they are addressed.
• Responding robustly to any suspicions or reports of fraud, code of conduct abuses or other misdemeanours, and adhering to Oxfam’s policy and procedures on investigations.
• Proven track record of making sound judgements in uncertain and pressurized situations.
• Able to fulfil agreed standards in disaster preparedness, mitigation and management including humanitarian response activities for Category 1 2 3 emergencies.
• Experience of crisis management and security management, preferable in complex and fragile socioeconomic environments.
• Fluent in written and spoken French and English. The ability to work in one or more additional language like Spanish is an asset.

What We Offer

• At Oxfam, we believe that every aspect of our work can lead to a positive outcome. If you have the same opinion, together with the ability to meet the challenges involved, this role offers scope for immense personal fulfillment – as well as outstanding opportunities to develop your career.
• Oxfam is committed to providing a fair compensation package and to providing a flexible, supportive, working environment

Salary and Benefits
In line with Oxfam values & according to location; national terms and conditions apply.