Latest Vacancies at the United Nations World Food Programme

Requisition ID: 144742
Location: Maiduguri, Borno

Organizational Context

• These jobs are found in Country Offices (COs), Regional Bureau (RBs), and Headquarters (HQ). Job holders may either perform administrative support functions in the front office and report to the Business Support Associate, or provide administrative support to team(s) with the reporting line to the relevant Head of Unit, Chief, or the designate. In cases where these positions support a specific business stream, the reporting line may be to the relevant Head of Unit, Chief, or the designate.
• At this level, work is carried out under minimal supervision. Job holders are expected to produce organized and accurate work, undertaking specific business support activities.
• They may offer guidance on standard practices to more junior staff in their area of work

Job Purpose

• To deliver information management and global information system support processes for a specific professional area of work, to facilitate effective service delivery.
• The IMO will act as the focal point for collecting, analyzing and disseminating logistics information, in close coordination with logistics and information personnel of other UN organizations and NGOs involved in the humanitarian response, and national authorities.

Key Responsibilities
Information Management (IM):

• Produce Logistics Sector products/reports in Logistics Sector product formats or specific formats as required within the operation ensuring they are regularly revised/updated if required. Key products include:  Situation updates, bulletins, snapshots, briefings, situation updates.
• Liaise with Logistics Sector/Cluster partners, other Sectoral partners, and national counterparts to gather information to produce daily sitreps and weekly bulletins, ensuring that challenges and concerns relating to the logistics operation are represented.
• Support the Logistics Sector Coordinator as required in drafting donor proposals.
• Manage content of Logistics Sector country operations page – in close coordination with Global Logistics Cluster support team in Rome.
• Establish, moderate, and maintain the Logistics Cluster mailing list.
• Standardize and execute quality control of logistics assessments and activity reports.
• Provide reports internally to WFP with inputs on Logistics Cluster activities; Liaise regularly with reports officers in other agencies and NGOs.
• Establish and maintain internal information sharing mechanisms, documentation formats, assessment formats, central file storage.
• Recognize and assess the sensitivity of information obtained; Respect the confidential nature of sources of information where relevant.
• Prepare and disseminate the agendas for Logistics Sector coordination meetings and trainings, compile presentation, and ensure meeting minutes are recorded.
• Support the Coordinator in preparing, disseminating, and consolidating the results of any necessary partner surveys.
• Perform other tasks as required.

Geographic Information Systems (GIS) and Spatial Data:

• Identify the most appropriate methodology to source and map information that can be used for advocacy in addressing issues in partner logistics needs
• Establish priority special data collection/processing activities based on emerging information requirements
• Identify and validate information sources such as local civil authorities, military entities, international agencies and organizations, and international and national non – governmental organizations
• Ensure the smooth delivery of newly acquired special data from the field for cleaning and processing.
• Establish and maintain a GIS database to maintain critical logistical information.
• Receive and fill map requests for new map products for internal and external partners.
• Determine data requirements to produce agreed mapping products.
• Produce maps in a standardized fashion for distribution in both hard copy and on the Logistics Sector website.
• Produce updates to standard maps by incorporating updated data layers.
• Produce a catalogue of map products, coordinate with the headquarters standards to keep the website updated.
• Maintain inventory of maps and map making materials in the Logistics Sector office.

Training:

• Organize logistics-related trainings, including collection and dissemination of training materials.
• Provide GPS data collection training exercises among the humanitarian community in the field

Standard Minimum Qualifications & Experience
Education:  

• University Degree in Social Sciences, Global Information Systems, Communications, Journalism or related field; or the equivalent combination of education and experience.

Experience:   

• A minimum of three years of professional experience in an international context, preferably in Information Management, GIS, data collection or cartography. Previous experience in emergencies is a plus.

Knowledge & Skills:

• Ability to meet deadlines and work under pressure as part of a team;
• Good communication skills; excellent written and analytical skills;
• Basic knowledge of logistics operations and humanitarian reform/cluster concept;
• Sound knowledge of Microsoft Windows, MS Excel, MS Word, MS PowerPoint
• Thorough knowledge of ArcGIS Desktop application.
• Extensive knowledge of global information systems and cartography.
• Willingness to work in challenging environments/field locations.

Language:

• Fluency (level C) in English language.
• Fluency (level C) or intermediate knowledge (level B) of another official language may be required depending on the location of the post or area of responsibility.
• Knowledge of Hausa is an advantage.

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Requisition ID: 144624

Organizational Context

• Reporting to the Head of Programme. At this level, job holders are responsible for technical work including the planning, implementation and coordination of activities that require a thorough understanding of programme/project context, issues, and ability to apply a range of guidelines/practices.
• They independently handle a wide range of specialized programme or policy support activities and may be involved in analytical work. Work performed typically has a substantial impact affecting other parts of the programme. Job holders demonstrate initiative in the identification and resolution of a wide range of issues/problems, and effectively handle unforeseen situations.
• They may act as technical focal points in the area of vulnerability assessment and analysis. Job holders set objectives, resolve wide-ranging issues and unforeseen problems, supervise and coach a team of support staff within an area of responsibility.

Job Purpose

• To provide support to policy and programme activities that effectively meet food assistance needs.

Key Accountabilities (not all-inclusive)

• Review budget plans, monitor and analyse project financial performance and make recommendations in compliance with WFP financial policies and procedures and best practices, to support financial analysis and optimisation of resources.
• Provide comprehensive analysis on fund and grant balances identifying surpluses and deficits, and suggest corrective measures, to support maximum fund utilization and decision-making process.
• Liaise with internal counterparts to support effective collaboration, implementation, and monitoring of ongoing project activities.
• Contribute to the improvement of internal processes, enhancement of corporate systems and design of tools, to facilitate the overall planning, expenditure forecasting, and budget management and monitoring of resource utilisation.
• Assist in maintaining communication with a number of stakeholders regarding project funds management matters and related processes, to clarify any discrepancies and optimise use of funds
• Enter project budget plans and revisions in the corporate systems, to ensure data is timely and accurately captured enabling easy access to information and supporting planning and decision-making.
• Ensure and/or perform accurate, timely recording of data within the specific technical area of work (e.g. assistance programmes, food security and vulnerability assessments) and consistency of information presented to stakeholders.
• Act as a point of contact for resolution of a range of operational queries and problems within a specific technical area of responsibility.
• Oversee and/or review the work of other support staff, providing practical advice and guidance, to contribute to delivering objectives to agreed standards and deadlines.
• Follow standard emergency preparedness practices to ensure WFP is able to quickly respond and deploy needed resources to affected areas at the onset of the crisis.
• Ensure and/or perform accurate, timely recording of data within the specific technical area of work (e.g. assistance programmes, food security and vulnerability assessments) and consistency of information presented to stakeholders.
• Act as a point of contact for resolution of a range of operational queries and problems within a specific technical area of responsibility.
• Oversee and/or review the work of other support staff, providing practical advice and guidance, to contribute to delivering objectives to agreed standards and deadlines.
• Follow standard emergency preparedness practices to ensure WFP is able to quickly respond and deploy needed resources to affected areas at the onset of the crisis.

Other Key Responsibilities:

• Follow standard budgetary oversight to ensure WFP is able to quickly respond and deploy needed resources to affected areas at the onset of the crisis.
• Provide technical support and assist in the development and implementation of various activities and processes within the specific area of work supporting alignment with wider programme policies and guidelines.
• Review budget plans, monitor and analyse project financial performance and make recommendations in compliance with WFP financial policies and procedures and best practices, to support financial analysis and optimisation of resources.
• Provide comprehensive analysis on fund and grant balances identifying surpluses and deficits, and suggest corrective measures, to support maximum fund utilization and decision-making process.
• Liaise with internal counterparts to support effective collaboration, implementation, and monitoring of ongoing project activities.
• Contribute to the improvement of internal processes, enhancement of corporate systems and design of tools, to facilitate the overall planning, expenditure forecasting, and budget management and monitoring of resource utilisation.
• Assist in maintaining communication with a number of stakeholders regarding project funds management matters and related processes, to clarify any discrepancies and optimise use of funds
• Enter project budget plans and revisions in the corporate systems, to ensure data is timely and accurately captured enabling easy access to information and supporting planning and decision-making.

Standard Minimum Qualifications

• Education: Advanced University Degree in International Affairs, Economics, Nutrition / Health, Agriculture, Environmental Science, Social Sciences or other field relevant to international development assistance, or First University Degree with additional years of related work experience and/or trainings/courses.
• Experience: Three or more years of relevant work experience.
• National Professional: Fluency (level C) in English language and the duty station’s language, if different.

Desired Experiences for Entry into the Role:

• Has gained experience in implementing technical programs (i.e. nutrition, etc.).
• Has implemented programmes and provided input into designing operations.
• Has provided input into policy discussions and decisions.