Latest Jobs at ICRC - International Committee of the Red Cross

Job Description

• Under the direct supervision of Head of Office, the Logistics Assistant Provides support to Damaturu in the areas of Dispatching, Purchasing, Transport, and Fleet.
• Handles logistical files independently, Implements and runs ICRC Logistics procedures; Negotiates contractual matters with external interlocutors and Supervises a small team.

Main Duties and Responsibilities

• Receives goods and checks that they correspond to the requested quantities and qualities ordered
• As delegated by the Purchasing team, follows up on purchases and deliveries and checks that they conform with specifications and contract details
• Independently works to ensure that the fleet is used in a rational manner.
• Organizes and plans drivers' duties and assignments; dispatches the assigned vehicles.
• Monitors and records vehicle use and fuel consumption.
• Takes all necessary steps to implement the delegation's security rules
• Where necessary, checks that field-trip forms are filed and correspond to the assigned mission and that logbooks are filled out.
• Organizes the classification and filing documents in proper order place for all areas of responsibility
• Performs as ICT focal point for Damaturu Office
• Keeps tracks of all vehicle movements
• May be asked to perform tasks not covered in this job description and to provide support to other departments when necessary.

Education and Experience Required

• University Degree in Logistics, Supply Chain Management, Business Administration, or another relevant field
• Minimum of 2 years’ experience in a similar role
• Driving licence

Desired profile and Skills:

• Fluent in written and spoken English and knowledge of local languages is an asset (Hausa is mandatory)
• Very well organized, with good planning abilities.
• Computer literacy; proficient in Microsoft Office software skills (outlook, Excel Power Point, Word).

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Job Description

• Under the direct supervision of Head of Office/Finance and Administrative Manager, the Administrative Assistant handles various administrative and secretarial tasks e.g. (photocopies, mail delivery, document filing, contact with clients etc), Maintains contact with external interlocutors, update office records and responsible for specific administrative files.

Main Duties and Responsibilities

• Ensures that the financial rules are implemented within the structure/office and understood by every employee
• Manages fixed amount of cash for office needs
• Reports weekly on use of cash to the F&A Manager in Jos and prepares weekly cash request in agreement with Head of Office when available
• Highlight any Financial unclear or doubtful inputs, to F&A Manager in Jos
• Plan cashflow forecast to cover potential expenditures
• Ensure that Damaturu premises are furnished and equipped according to the standard list; follow up and processes the requisitions order linked to furniture or equipment
• Keeps inventory of furniture and equipment up to date (excl. IT/Radio materials)
• Ensures proper maintenance and follow up of the premises (including air conditioner, generator, fire extinguishers, disinfection, and fumigation of the office) and organises repairs/maintenance
• Organises the maintenance and repair of office equipment (photocopiers, telephones, etc)
• Follow-up on the utilities of Damaturu premises including maintenance and payments
• Acts as a link for HR administrative tasks between employees and Head of Office/FAM – ensures the information flow
• Checks sick leave Certificates and other absences to ensure respect of existing procedures
• Maintains each personnel file up-to-date: ensures all original documents are sent to Abuja HR and a copy of each document is kept in Damaturu
• Welcomes visitors, arranges for Hotel accommodation if necessary
• Follows up on Field Trip Form (FTF) and make necessary arrangements for visitors
• Answers the office phone and writes messages where necessary
• Prepares and receives pouches and delivers the courier to the final recipients
• May be asked to perform tasks not covered in this job description and to provide support to other departments when necessary.

Education and Experience Required

• Bachelor's Degree / college certificate in Administration or a relevant field
• Minimum of 2 years’ experience in a similar role (INGO, Embassy etc)

Desired profile and Skills

• Fluent in written and spoken English and knowledge of local languages is an asset
• Very well organized, with good planning abilities.
• Knowledge of cultural & socio-economic environment of northern Nigeria
• Computer literacy; proficient in Microsoft Office software skills (outlook, Excel Power Point, Word).