Latest Vacancies at Management Sciences for Health

Main Purpose of Job

The Office Assistant will manage the organization and running of the daily administrative operations of the state office. S/he will coordinate the MSH logistics support services provided to all technical program areas, and provide logistical support to all MSH projects in state by working with USAID and the GON to retrieve shipments from customs.

General Responsibilities

• Maintaining inventory (supplies, items, equipment) and the required inventory records.

• Stocks, stores and warehouse management.

• Assets coding and inventory reporting.

• Safeguarding of assets/supplies.

• Assist with the Internal and external audit preparations including putting together relevant documentation on vehicles/logistics records.

• Assist in organizing  for the dispatch  of goods  and equipment  whenever  required and ensure  that  packing  list,  waybills  and  export  documentations   where  necessary  are prepared and ensure that shipping details are communicated in writing promptly to the receiver.

• Capacity building of team members.

• File incoming help requests from end users via both telephone and e-mail in a courteous manner.

• Document all pertinent end user identification information, including name, department, contact information, and nature of problem or issue.

• With direction from the PMI-S IT associate, assist in performing preventative maintenance, including checking and cleaning of workstations, printers, and peripherals on a monthly basis (monthly report of the work done submitted to the Field Finance and Operations Manager).

• Prepare the Projector and other presentation materials for quality presentations.

• Test fixes to ensure problem has been adequately resolved.

• Perform post-resolution follow-ups to help requests.

• Travel to site offices whenever there is a need to, and resolve issues independently as much as can be achieved.

• Ability to travel 40% of the time to various state offices.

• Ensure that systems are in place in-country to ensure that operations are managed and staff act in full compliance with local laws, adhere to contract/award and donor requirements, and comply with MSH policies and standard operating procedures.

Monitor and ensure compliance.

Required Minimum Education

High school degree. University degree preferred

Required Minimum Experience

• 3 – 5 years related work experience with International organizations in Nigeria.

• Warm personality with strong communication skills.

• Knowledge of administrative and clerical procedures.

• Knowledge of computers and relevant software application.

• Knowledge of customer service principles and practices.

• Ability to work a switchboard.

• Logical and flexible approach to solving problems, especially when    working under pressure.

Knowledge and Skills

• Verbal and written language skills in English required

• Telephone Skills

• Verbal Communication

• Microsoft Office Skills

• Listening, Professionalism

• Customer Focus, Organization

• Informing Others

• Handles Pressure

Competencies

• Verbal and written communication skills

• Professional personal presentation    

• Customer service orientation   

• Information management

• Organizing and planning

• Attention to detail

• Initiative

• Reliability

• Stress tolerance

• Ability to travel if required.

go to method of application »

The Nigeria Regional HRP implements practices and activities of the Human Resources Management (HRM) Office in Nigeria providing a full spectrum of HR services and programs linked to organizational and project needs and objectives.  S/he works closely with MSH Corporate Human Resources, Project Directors, Project HR and the Nigeria Leadership Team to support the achievement of organizational and country goals and objectives through the development implementation, and management of HR activities.

Reporting to the Director of Human Resource, the Nigeria Regional HRP will coordinate the implementation of people-related services, policies, and programs through Human Resources staff;   and assist, advise other Project HR staff and Project Directors about Human Resources issues in Nigeria Country Office.

REQUIRED MINIMUM EDUCATION

Bachelor’s Degree in Human Resource Management required.  Advanced degree in Business Administration (MBA) or similar field from an accredited university. 

REQUIRED MINIMUM EXPERIENCE

Minimum of 8 years of professional level HR experience, plus demonstrated success as an HR generalist supporting employee groups of 100+ employees.S/he should have experience working with international development programs in Nigeria; demonstrable experience working with USG funded programs.

KNOWLEDGE AND SKILLS

• Must have strong understanding of Nigeria employment laws.

• Demonstrated success in supporting other HR staff, key senior management and building relationship.

• Excellent interpersonal skills and demonstrated ability to interact professionally with culturally and linguistically diverse staff, clients, and consultants.

• Effective presentation and facilitation, team and leadership development, conflict resolution, and organizational influence skills in organizational effectiveness and leadership development, preferred.

• Demonstrated ability to successfully coordinate HR activities with senior project management staff and proven ability to work successfully on a team in a fast-paced environment.

• Strong organizational skills and attention to detail.

• Excellent oral and written communication skills in English and fluency in local languages; other languages strongly preferred.

• Demonstrated computer proficiencies, including Microsoft Office Suite, especially Word, Excel, PowerPoint and database management.

• Ability to travel to assigned districts in Nigeria for HR initiatives as needed.

COMPETENCIES

• Demonstrated ability to implement and manage all aspects of the HRM function in line with current practices and trends.

• Ability to gain the trust and confidence of colleagues and to handle confidential matters discreetly and have experience in conflict resolution.

• Ability to competently assess priorities; manage a variety of complex activities simultaneously in a time-sensitive environment, and meet competing deadlines.

• Demonstrated ability to implement and manage all aspects of the HRM function in line with current practices and trends.

• Demonstrated ability to gain the trust and confidence of colleagues and to handle confidential matters discreetly and have experience in conflict resolution.

• Ability to competently assess priorities; manage a variety of complex activities simultaneously in a time-sensitive environment, and meet competing deadlines.