Latest Vacancies at Action Against Hunger | ACF-International

Location: Maiduguri, Borno
Job type: Full Time
Direct Line Manager: Logistics Manager
Starting date: As Soon As Possible

Tasks and Responsibilities
Objective 1 - Management of equipment, communication means and the vehicle fleet:

• Supervise allocation and use of equipment.
• Follow-up and monitor installation, maintenance and repair of equipment.
• Ensure tracking of assets, update base equipment list of the facilities with new equipment on a monthly basis and conduct physical check of equipment list each month.
• Ensure with the support of the fleet assistant that standard vehicle and generator fueling, maintenance and repair processes are implemented and adhered with, logbooks are filled, consolidated and monitored on a regular basis and reported monthly.
• Ensure with the support of the fleet assistant that all drivers follow AAH standard procedures for weekly checks and vehicle documentation.
• Report to Logistic Manager on vehicle, generator or equipment faults.
• In case of accident, incident, provide report to Logistic Manager.
• Compile and consolidate records for vehicles & generators consumptions.

Objective 2 - Manage the base Logistics team and follow HR related issues:

• Provide support in terms of training/capacity building to team members.
• Participate in the recruitment of base logistics team as required.
• Carry out performance appraisals for staff in his/her line management.
• Oversee the preparation and execution of driver schedules.
• Supervise and manage the works of Radio Operator, Facility Assistant, and Fleet Assistant.
• Ensure that all drivers are aware of AAH operating procedures, safety and security rules for movements.

Objective 3 - Support the logistics supply chain:

• Oversee the PL related to fleet request and follow up on consumption on monthly basis.
• Provide support to program teams in raising PRs for their fleet needs.
• Develop a monthly planning of purchase for the materials required for the facility management; Draft PRs; and ensure quality control of deliveries from suppliers.

Objective 4 - Reporting:

• Collect and analyse monthly reports for inventory, running costs of vehicles and generators, the narrative report of activities, facility equipment list;
• Compile and submit bi-weekly sitrep of your work.

Objective 5 - Manage all rehabilitation for Office, Guest House, and premises:

• Provide useful improvement for construction, rehabilitation and maintenance of structures for the operation of the base.

Internal & External Relationship
Internal:

• Directly reporting to Logistic Manager.
• Technically supported by Logistics Manager.
• Supervise the works of Fleet Assistant, Facility Assistant, and Radio Operator.
• Liaise with Base Admin and HR Team.
• Liaise with other Base for movement coordination/others.

External:

• Local suppliers and vendors: exchange of information, coordination, influence on choice of technical options.

Qualifications

• Bachelor’s degree in Information Technology, Logistics, Supply Chain Management, or related field.
• Minimum of 4 years work experience required.

Skills & Experience
Essential:

• Strong verbal, written and communication skills; approachable, diplomatic, able to maintain confidentiality; able to work effectively in diverse, cross-cultural teams in a complex, multi-site work environment.
• Computer literacy including all Microsoft Office Programs (Word, Excel, PowerPoint, Outlook)
• Fluency in English and Hausa Language.
• Excellent attention to detail, highly organized, rigorous, self-motivated, strong sense of responsibility, ability to work independently.
• Capacity for analysis, synthesis and reporting of large amounts of information.
• Willingness to travel to the field sites.
• Ability to think outside the box in problem management.
• Ability to follow and manage work plans.

Preferred:

• Experience in supervisory position an asset.
• Previous experience working for NGOs an asset, particularly international and/or health related NGOs.
• Fluency in one or more national or regional languages an asset.

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Location: Maiduguri, Borno
Starting Date: As Soon As Possible
Direct Line Manager: Project Manager
Job Type: Full time

Objective 1

• Provide technical lead and guidance in the implementation FSL activities of the program.

Tasks and Responsibilities:

• Develop detailed planning and implementation strategies for kitchen garden, farmers field school and other agricultural activities related components of the programme in collaboration with the the assistance of the MPM
• Develop detailed planning and implementation strategies for Cash based Transfer Social Protection  activities in collaboration with the assistance of the MPM
• Develop detailed planning and implementation strategies for economic strengthening of the income generation activities of the households in collaboration with the assistance of the MPM
• Compile monthly FSL program technical reports with an overview of activities of the program, contextual updates, and quantitative indicator follow-up and submit to MPM for consolidation.
• Evaluate and update project needs (HR, financing, logistics) ;
• Elaborate appropriate questionnaires and apply the follow-up and supervision tools of the project
• Identify and inform the MPM of any problems or constraints.
• Ensure follow-up of the project’s progress and write suitable reports ;
• Propose solutions and improvements concerning the project’s progress;
• Coordinate activities and sensitize local partners in the field.

Objective 2

• Track and report technical activities on FSL activities area of the program.

Tasks and Responsibilities:

• Review reports and gauge program progress against logical framework, ensuring compliance with AAH internal and donor’s reporting standards.
• Assist the MPM in reviewing FSL program budget and then follow up with support departments to ensure adherence to workplan.
• Review with MPM all procurement requests for FSL activities area of the program component before submission to the logistics department.
• Support in follow up on logistics requirements in coordination with the procurement officer and Log manager
• Ensure that all program-related data and information on FSL activities area of the program is correct, updated, organized and accessible to the country program, HQ and other key stakeholders, and that lessons learnt and best practice are documented.
• Facilitate and support systematic monitoring and evaluation of activities.
• Support development of activities progress reports for the program team as well as contribute to the development of donor reports.

Objective 3

• Manage the FSL project team.

Tasks and Responsibilities:

• Organize and supervise the work of the team to optimize the capacity of each team member.
• Take part actively in the recruitment and the training of staff, in cooperation with the Multi sectoral PM.
• Lead and support the Evaluation (performance appraisal) of FSL staff and ensure that all staff have planned and completed Pas, recommendations for capacity building and career development milestones.

Objective 4

• Performance Management.

Tasks and Responsibilities:

• Communicate with HR for necessary staff meeting, performance review and appraisals
• Communicate Action Against Hunger performance standards and expectations to team members which includes 10 minutes monthly conversation, 3 months /end of probation performance appraisal and annual/end of contract appraisal.
• Establish performance objectives, provide feedback, identify strength and area of professional improvement.
• Contribute to the professional development and improvement of team members by providing support

Internal & External Relationships
Internal:

• Multi sectoral PM: Technical hierarchical relationship - exchange of information, collaboration, coordination
• FSL Officers: line manager - exchange of information, reporting, collaboration, coordination
• Finance, HR and Logistics Coordinator: exchange of information and collaboration
• Others Programme Managers: exchange of information and coordination (integrated approach)

External:

• Local governmental and non-governmental partners: exchange of information, coordination, training, supervision, influence on choice of technical options
• Local representatives of international aid organisations: exchange of information

Position Requirements/Qualifications

• Degree in Agriculture, Social Sciences or Economics or other related field

Skills & Experience
Essential:

• Previous 3 years work experience in food security and livelihood projects
• Experience in managerial position
• Analytical capacity
• Capacity to supervise a team
• Good relational qualities
• Good knowledge of techniques and agricultural production systems
• Good knowledge of implementing projects
• Computer knowledge (Word, Excel and Microsoft outlook)

Preferred:

• Good knowledge of the intervention area/s and local economy
• Previous experience with AAH
• Previous development programming experience
• Capacity to write high quality reports
• Previous team management and activity planning experience

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Location: Damaturu, Yobe
Job type: Full Time
Level: Entry Level
Starting date: As Soon As Possible
Direct Line Manager: Finance Officer

Tasks and Responsibilities
Objective 1 - Assist the Finance Officer in managing cash flow and accountancy on the base:

• Ensure that all advances made within the month are justified before the final monthly cash count.
• Visit the fields during various program activities to make payments
• Support the Yobe program’s cash transfer implementation
• Make payments and verify the consistency of supporting documents submitted in accordance with the ACF’s procedures, ensuring all invoices are accurate, consistent and signed
• Check the nature of all documents presented for retirements (photocopy, original, pro forma, translation, date, signature, stamp, terms used, accuracy of calculations, etc.)
• Manage the sub- base’s and base cash box
• Ensure that the physical cash box and the Excel/Saga cash book correspond on a daily basis.
• Close the cash book on monthly basis & send it to Finance Officer

Objective 2 - Assist the Finance Officer in checking compliance with purchasing procedures, respect of the supply chain guidelines and payment mode:

• Respect AAH purchasing procedures as per KLV3 when giving an advance and to report to Finance Officer and/or the Finance Manager if these procedures are not respected
• Ensure that Logistics and PMs respect the supply chain guidelines.
• Liaise with the log department for any discrepancy and missing procedure
• Ensure all suppliers are paid according to terms designated in signed contracts

Objective 3 - Assist the Base Finance Officer in Management of the Cash Transfer programme:

• Reconciling of vendors payment with the red rose platform for payment.
• Filling and archiving all related documents.
• Check that all daily report summary sheets, the daily transaction sheets and the amounts on the Platform correspond.
• Keep close coordination with the cash program manager and team.
• Ensure transparency throughout the process of unconditional / conditional cash transfer program.
• Ensure validity, reliability, timeliness and quality of all information while submitting to the banks for final payments.
• Producing reports on regular basis or as per request of line manager
• Sticking of red rose beneficiaries’ receipts and daily report on white paper.
• Manage the base’s bank book - BD03NGN
• To ensure that the selection, replacement and removal of vendors are in line with the AAH SOP on Cash base intervention.
• Ensure prompt payment of the Vendors based on the AAH SOP on Cash base intervention
• To ensure that Logistics and PM respect the CBI guidelines.
• Training of Vendors on AAH financial procedures and payment policies

Objective 4 - Assist the base Finance Officer in managing the administrative document sorting, follow up and filing of documents:

• Check that all invoices and their amounts are present as from their reception and the coherence with the accountancy in excel file.
• After the monthly accounting closure check that the accounting codes, the project codes and the budget codes are accurate
• Photocopy and file all the invoices/Documents (base financial books) according to the monthly base books respectively, before sending to Capital office for archiving
• Check that all the invoices are present for each transaction in the accountancy.
• Classify & split the invoices according to their budget lines if necessary, particularly when they have been used in various operations (redistribution of the initial budget lines)

Internal & External Relationship
Internal:

• Directly reporting to the Finance Officer
• Technically supported by the Finance Manager
• Liaise with the Finance Manager/Operations Support Coordinator
• Liaise with Capital finance team
• Liaise with Log team/PMs

External:

• Suppliers, vendors, Government and operational partners

Position Requirements

• HND or B.Sc in Accounting, Bachelor level degree in Management, Finance, or related field.
• Minimum of 1 year experience in a finance and administration-related role.

Skills & Experience
Essential:

• Professional
• Organized with time management and planning skills
• Sense of confidentiality
• Strong computer skills, and familiarity with Microsoft Word and Excel
• Ability to manage and follow work plans
• Good interpersonal skills  (communication, able to negotiate, influence, give effective feedback, be a team player)
• Able to manage stress effectively, juggle competing priorities, balance various programmatic, logistic and team needs

Preferred:

• Experience in a non-governmental organization is preferred
• Experience with donor-funded programs would be appreciated