Logistics Officer at Action Against Hunger | ACF-International

Location: Maiduguri, Borno
Job type: Full Time
Direct Line Manager: Logistics Manager
Starting date: As Soon As Possible

Tasks and Responsibilities
Objective 1 - Management of equipment, communication means and the vehicle fleet:

• Supervise allocation and use of equipment.
• Follow-up and monitor installation, maintenance and repair of equipment.
• Ensure tracking of assets, update base equipment list of the facilities with new equipment on a monthly basis and conduct physical check of equipment list each month.
• Ensure with the support of the fleet assistant that standard vehicle and generator fueling, maintenance and repair processes are implemented and adhered with, logbooks are filled, consolidated and monitored on a regular basis and reported monthly.
• Ensure with the support of the fleet assistant that all drivers follow AAH standard procedures for weekly checks and vehicle documentation.
• Report to Logistic Manager on vehicle, generator or equipment faults.
• In case of accident, incident, provide report to Logistic Manager.
• Compile and consolidate records for vehicles & generators consumptions.

Objective 2 - Manage the base Logistics team and follow HR related issues:

• Provide support in terms of training/capacity building to team members.
• Participate in the recruitment of base logistics team as required.
• Carry out performance appraisals for staff in his/her line management.
• Oversee the preparation and execution of driver schedules.
• Supervise and manage the works of Radio Operator, Facility Assistant, and Fleet Assistant.
• Ensure that all drivers are aware of AAH operating procedures, safety and security rules for movements.

Objective 3 - Support the logistics supply chain:

• Oversee the PL related to fleet request and follow up on consumption on monthly basis.
• Provide support to program teams in raising PRs for their fleet needs.
• Develop a monthly planning of purchase for the materials required for the facility management; Draft PRs; and ensure quality control of deliveries from suppliers.

Objective 4 - Reporting:

• Collect and analyse monthly reports for inventory, running costs of vehicles and generators, the narrative report of activities, facility equipment list;
• Compile and submit bi-weekly sitrep of your work.

Objective 5 - Manage all rehabilitation for Office, Guest House, and premises:

• Provide useful improvement for construction, rehabilitation and maintenance of structures for the operation of the base.

Internal & External Relationship
Internal:

• Directly reporting to Logistic Manager.
• Technically supported by Logistics Manager.
• Supervise the works of Fleet Assistant, Facility Assistant, and Radio Operator.
• Liaise with Base Admin and HR Team.
• Liaise with other Base for movement coordination/others.

External:

• Local suppliers and vendors: exchange of information, coordination, influence on choice of technical options.

Qualifications

• Bachelor’s degree in Information Technology, Logistics, Supply Chain Management, or related field.
• Minimum of 4 years work experience required.

Skills & Experience
Essential:

• Strong verbal, written and communication skills; approachable, diplomatic, able to maintain confidentiality; able to work effectively in diverse, cross-cultural teams in a complex, multi-site work environment.
• Computer literacy including all Microsoft Office Programs (Word, Excel, PowerPoint, Outlook)
• Fluency in English and Hausa Language.
• Excellent attention to detail, highly organized, rigorous, self-motivated, strong sense of responsibility, ability to work independently.
• Capacity for analysis, synthesis and reporting of large amounts of information.
• Willingness to travel to the field sites.
• Ability to think outside the box in problem management.
• Ability to follow and manage work plans.

Preferred:

• Experience in supervisory position an asset.
• Previous experience working for NGOs an asset, particularly international and/or health related NGOs.
• Fluency in one or more national or regional languages an asset.