SBU: White Dove Shipping Company Limited
Location: Warri
Job Summary & Purpose
Accountable for managing all statutory/regulatory compliance framework applicable to White Dove Shipping Company activities such as international classification societies, flag states and all Nigerian authorities – NPA, NIMASA, DPR, NIWA, etc.
These include all ISO compliance audits, local authorities’ inspections, ISM/vessel inspections and acquisitions of certificates, permits, licenses, consents, etc.
Responsibilities:
- Validate the quality, safety and security systems of the Company and the vessel fleet at all times; ascertain its compliance with the industry and the Company standards.
- Pay regular visit to vessels for physical inspections to ensure all statutory compliance are in place.
- Conduct on board training, pre-vetting inspection and participate in the vetting inspections onboard the company managed vessels.
- Review and modify Procedures and Instructions where necessary to improve Safety Management System.
- Ensure all regulatory requirements in terms of documentations, certifications, authorization, procedures and regulations are complied with strictly.
- Process all DPR / Regulatory Barging permits.
- Plan, monitor and co-ordinate the vessels’ survey & audit schedule.
- Maintain corrective action register for all Marine related audits and inspections as well following up on same.
- Monitor Flag State Control (NIMASA) on vessels Survey and Audit result.
- Manage and keep updated the list of publications required onboard the vessels and advise on a Company standard to follow.
- Implement and monitor Company ISM Procedures.
- Conduct Independent compliance reviews on Marine Terminal Management & Self-Assessment (MTMSA) and Tanker Management & Self-Assessment (TMSA) Audits, prepare and submit comprehensive report on findings;
- Follow up with vessels on review findings and effective close out of observations
- Represent the Company at OCIMF (Oil Company International Marine Forum) meetings.
- Manage the Company’s SIRE (Ship Inspection Report Program) inspection process, conduct quality reviews of reports submitted and update OCIMF SIRE database.
- Comply with QHSE policies and procedures as well as comply with safe work methods as required.
- Perform any other duties as may be assigned by your Line Manger.
Person Specifications:
Education:
- Bsc
- MBA and MSc Degree is desirable
Professional Qualification:
- ISO 9001, 45001, 14001 and ISM Lead Auditor certifications, ISPS,
STCW and MLC Implementation and Audit Courses
- ISM & ISO Lead Auditor certificate
Experience:
- 8-10 years previous experience in marine offshore/maritime shipping, construction, oil and gas, etc with 5 years in leadership role.
Key Skills and competencies
- Quality Maritime Safety Management System Implementation.
- Marine Operations Risk Assessment and Management
- In-depth knowledge of Flag States, Port Authorities, Classification Society and International Maritime Regulatory bodies.
- Attention to details and Confidentiality
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SBU: White Dove Shipping Company Limited
Job Summary & Purpose:
This role ensures the effective and efficient delivery of customer focused services across the HR value chain and assist with the administration of the day to day operations of the human
resources functions.
Responsibilities:
- Adhere to the recruitment procedures & policy from the stage of receiving the approved Employment requests, the search for the right candidates who match the job description
required up to the stage of job joining.
- Generate job descriptions for new positions /existing positions
- Coordinate and arranged interviews for shortlisted candidates
- Prepare monthly payroll variation reports and work closely with the Group, Compensation and Benefits team to identify, understand and address issues related to
payroll, benefits and welfare.
- Address employee relations issues
- Manage employees’ appointment confirmation process.
- Manage staff disengagement process.
- Provides information to staff on human resources and work related issues
- Manage employee records
- Processing of company Identity card for staff
- Handling all correspondence /memo
- Processing of funds for staff welfare
Academic Qualification:
- Minimum of a good first degree in humanities or social sciences.
Experience
- Minimum of 3 years workexperience in similar role.
Key Skills and competencies:
- Should have excellent written and verbal communication skills, strong attention to detail and strong organizational skills
- Good negotiation skills
- Target oriented and focused
- Ability to work in a high-pressure environment, balanced between strategic and operational focus
- Excellent interpersonal skills and with pleasant and outgoing personality
- Computer literacy.
- Must be able to meet strict tight deadlines on a regular basis.
- Ability to be proactive is a must
- Ability to obtain and analyze facts and precedents in making administrative decisions
- Knowledge of Laws on employment.
- Knowledge of principles and procedures for personnel recruitment, selection, training, compensation and benefits, labor relations and negotiation, and personnel information systems
- Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction
- Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records.
- Knowledge of business and management principles involved in strategic planning, resource allocation, leadership technique.
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