Latest Jobs at Gender Equality, Peace and Development Centre (GEPaDC)

Responsibilities

• Assist in developing project plans, schedules, and budgets; coordinate project activities and tasks; and ensure alignment with project goals.
• Facilitate communication between project teams, clients, and other stakeholders; manage stakeholder expectations; and ensure timely updates and reports.
• Track project progress against timelines and budgets; identify potential issues and risks; and prepare regular project reports and updates.
• Support the allocation and management of project resources, including personnel, equipment, and materials.
• Provide administrative support to project managers, including organizing meetings, preparing presentations, and managing project documentation.
• Check and cleanse data to ensure compliance with business rules, prepare reports using visualization software, and identify process improvements to support efficient delivery of the project
• Prepare meeting and consultation paper packs as required, provide support and assistance with planning, implementation and evaluation of activities, and maintain and develop orderly and accurate digital copy of meeting and consultation records

Safeguarding:

• It is all staff shared responsibility and obligation to safeguard and protect populations with whom we work, including adults who may be particularly vulnerable and children. 
• This includes safeguarding from the following conduct by our staff or partners: sexual exploitation and abuse; exploitation, neglect, or abuse of children, or adults at risk; and any form of trafficking in persons.

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Job Description

• Prepare regular reports on expenses and office budgets.
• Organize a filing system for important and confidential project documents.
• Keep project staff abreast of GEPaDC policies and SOPs as needed.
• Remind project staff of the project calendars and appointments.
• Book meeting/activity venues as required
• Distribute and store correspondence (e.g. letters, emails and packages).
• Prepare weekly reports and presentations as assigned.
• Handle employee travel itineraries, including engaging with approved vendors to provide flight tickets, hotel accommodations, vendor relationships, and contract administration.
• Organize a filing system for important and confidential project documents.
• Meeting and call room scheduling and management.
• Ensure compliance with Quality Management System / Occupational Health & Safety requirements, including objectives and applicable regulations relating to assigned jobs.
• Organizes and facilitates meetings, conferences, and other special events; coordinates and attends committee meetings and participates in committee discussions, as appropriate.
• Responsible for logistics arrangements for all events and meetings (providing refreshments for all events and meetings).
• Ensuring that car vendors provide proper vehicle maintenance and motor vehicle insurance.
• Work with Finance Officer to monitor work plan implementation and budget
• Work closely with the procurement officer on office supplies, stocks and office furnishing and is part of the project procurement committee.

Requirements

• Proven work experience as an Administrative Officer, Administrator, or similar role
• Solid knowledge of office procedures.
• Proficiency in office management tools like MS Office (MS Excel and MS Word, Google Workspace).
• Strong organisational skills with a problem-solving attitude.
• Excellent written and verbal communication skills.
• Attention to detail
• Must be able to work with little supervision.
• Report directly to the Program Manager

Safeguarding

• It is all staff shared responsibility and obligation to safeguard and protect populations with whom we work, including adults who may be particularly vulnerable and children.
• This includes safeguarding from the following conduct by our staff or partners: sexual exploitation and abuse; exploitation, neglect, or abuse of children or adults at risk; and any form of trafficking in persons.

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Job Description

• Regularly analyze the context, risks, operational access issues and availability of resources, about project objectives, and define support requirements to ensure effective implementation.
• The support project team ensures that the individuals work effectively together as a team to achieve the project objectives.
• Provides leadership and management to the project team.
• Line manages project team, including regular performance management and appraisals.
• The support project team ensures that the individuals work effectively together as a team to achieve the project objectives.
• Oversee project budget and preparation and analysis of the actual expenditures vs budget with the project team.
• Ensure Project cycle management processes and tools (including detailed implementation plans and annual work plans) are effectively implemented to achieve project results and comply with donor requirements, government, and partnership agreements.
• Ensure all team members and all other colleagues uphold GEPaDC shared values in all aspects of their work, and perform their duties and functions in a collaborative, effective and supportive team environment.
• The program manager will be responsible and ultimately accountable for the project's strategic direction, planning, quality programming and implementation, financial management, team leadership, stakeholders and partner relationships and donor deliverables.
• Develop collaborative and open working relationships with partners and beneficiaries.
• Oversees all project component lead

Safeguarding:

• It is all staff shared responsibility and obligation to safeguard and protect populations with whom we work, including adults who may be particularly vulnerable and children. 
• This includes safeguarding from the following conduct by our staff or partners: sexual exploitation and abuse; exploitation, neglect, or abuse of children, or adults at risk; and any form of traffickinginpersons

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Key Responsibilities

• Assist in developing and implementing data collection tools (e.g., questionnaires, checklists).
• Collect, enter, and manage data from various sources, ensuring accuracy and consistency.
• Maintain organized and up-to-date databases.
• Participate in data verification and quality control.
• Assist in analyzing data to identify trends, patterns, and areas for improvement.
• Prepare reports and presentations summarizing key findings and recommendations.
• Contribute to the development of monitoring and evaluation plans and frameworks.
• Support the implementation of monitoring and evaluation activities, ensuring adherence to established protocols.
• Assist in conducting field visits and data collection activities.
• Participate in project meetings and provide M&E support to project staff.
• Assist in identifying lessons learned and best practices from project implementation.
• Support the development and dissemination of learning materials.
• Contribute to the improvement of M&E systems and processes.
• Assist in the preparation of workplans, budgets, and M&E plans.
• Support the development of project reports and other documents.
• Maintain confidentiality of information and data.

Required Skills and Qualifications

• Education: Bachelor's Degree in a relevant field (e.g., statistics, social sciences, project management, or a related field).
• Experience: Some experience in data collection, analysis, and reporting, preferably in a development or humanitarian context.

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Responsibilities

• Provide the day-to-day management of all GBV cases including the identification, documentation, development of case plans, follow-up, referrals, etc
• Assessment of survivor needs, developing an action plan, implementing the plan, follow up and case closure processes in line with the GBV standard operating procedure and IASC guidelines.
• Advocate for more / better GBV management, through Communication, Monitoring, and strategies aimed at achieving results
• Support individuals or survivors by supporting referral to other service providers (Health, legal counselling, shelter, livelihoods, mental health, etc.)
• Liaise directly with other service providers working within the communities of implementation and facilitate referrals to other service providers (health including Mental health, Shelter, NFl, and or legal providers, etc.
• Provide direct support and care for survivors or vulnerable at-risk women and girls including basic information counselling.
• Ensure follow-up and case closure processes are in line with the GBV standard operating procedure and IASC guidelines on case management (SOP).
• Provide direct age-appropriate support and care to vulnerable persons and survivors that include basic counselling. PSS, MHPSS, etc
• Ensure the principle of ‘Do No Harm’ is observed and upheld in all the engagements
• Produce monthly data and regular narrative reports of cases managed in collaboration with the Senior Protection Officer (line manager) and the M&E Officers.
• Provide weekly case updates to the Senior Protection Officer including new cases identified, number of referrals, cases closed, and follow-ups.
• Ensure the principle of safety and confidentiality of beneficiaries’ data is upheld.
• Submit intake forms, to M&E officers to ensure a proper database of cases and analysis of reported cases.
• Participate in Bi-Weekly supervision meetings with GBV / PSS Officers
• Maintain positive coordination and relationship with other partners at the field level
• Supports training for GBV Caseworkers
• Facilitate the setting up of an information desk at the women and girls’ safe spaces where adolescents and women of reproductive age can access Sexual Reproductive Health information.
• Contribute within the WGSS to the identification of at-risk girls, boys, and women and ensure proper documentation.
• Support GBV at-risk individuals or survivors by referring them when necessary and in respect of their consent to other service providers (Health, legal counselling, shelter, livelihoods, mental health etc.)
• Provide direct support and care for vulnerable women and girls (including survivors of gender-based violence) including basic information counselling and Provide direct age-appropriate support and care to vulnerable adolescents and young women (including survivors of GBV that includes counselling and case management for under 18 years’ survivors.
• Ensure Do No Harm analyses are carried out and the humanitarian principles are adhered to.
• Directly supervise the GBV case workers
• Perform any other duty assigned by the line manager.
• Reports directly to the Senior Protection Officer.

Safeguarding:

• It is all staff shared responsibility and obligation to safeguard and protect populations with whom we work, including adults who may be particularly vulnerable and children. 
• This includes safeguarding from the following conduct by our staff or partners: sexual exploitation and abuse; exploitation, neglect, or abuse of children, or adults at risk; and any form of trafficking in persons.

Requirements

• Candidates should possess relevant qualifications with 2 - 5 years of experience.

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Job Requirements

• Degree or equivalent in Financial Management, Business Administration, Accounting, Economics or other relevant fields.
• At least 3 years of work experience in broader finance, accounts and operations management with an international/National organization
• USG contracts experience preferred (including office management, HR, finance, IT, and logistics);
• Able to communicate effectively and has excellent interpersonal skills to form effective working relationships at all levels.
• High level of computer literacy (proficiency in MS Excel would be added advantage)
• Ability to deal appropriately with sensitive issues and always maintain a high level of confidentiality.
• Periodic financial monitoring at the project locations
• Cross-functional team player.
• Results-oriented and attention to detail.
• Proven experience in managing expenditures within budget.
• Have experience and/or knowledge about working with children on research issues and are aware of the local legal and child protection systems.
• Experience working in a post-conflict environment/refugee/IDP situation
• Project management experience
• Excellent communication and interpersonal skills
• Ability to work under pressure often to strict deadlines,
• Ability to assess problems and recommend a solution
• Accuracy and timeliness in all areas of responsibility.
• Capacity for a high level of accuracy in work, and ability to hold self and others accountable.

Safeguarding:

• It is all staff shared responsibility and obligation to safeguard and protect populations with whom we work, including adults who may be particularly vulnerable and children. 
• This includes safeguarding from the following conduct by our staff or partners: sexual exploitation and abuse; exploitation, neglect, or abuse of children, or adults at risk; and any form of trafficking in persons.