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Scope of Work (SOW)

• This scope of work (SOW) sets forth the services to be provided by the Finance Advisor to SAII Associates Ltd/Gte, an associate company of Chemonics International Inc. in the implementation of the USAID Global Health Supply Chain - Procurement and Supply Management (GHSC-PSM) in Nigeria.

Background

• The purpose of the USAID Global Health Supply Chain Program–Procurement and Supply Management single award IDIQ contract is to ensure uninterrupted supplies of health commodities to prevent suffering, save lives, and create a brighter future for families around the world.
• The IDIQ has three task orders that directly support the U.S. President’s Emergency Plan for AIDS Relief (PEPFAR), the President’s Malaria Initiative (PMI), and USAID’s family planning and reproductive health program. GHSC-PSM provides health commodity procurement services and systems strengthening technical assistance that address all elements of a comprehensive supply chain.
• All three task orders are implemented in Nigeria.

Principal Duties and Responsibilities (Essential Functions)
Finance Function:

• Oversee the processing of accounting transactions according to the General Acceptable Accounting Principles and adhere to home office field accounting manual procedures.
• Prepares payments by verifying documentation, approvals and requesting disbursements.
• Assist in all aspects of the project accounting and financial management.
• Follow USAID and PSM policies, procedures, and regulations in analyzing all financial information.
• Develop and maintain a relationship with the Bank representative for Conversion of USD, Bank Statement, and online Upload of Payments.
• Ensure that accounting transactions are accurately entered into the Computerized accounting software ABACUS.
• Prepare Bank Reconciliation and all supporting documents for End of Month Close.
• Ensure the maintenance of proper accounting documentation and filling.
• Support processing of payroll each month and prepare salary receipt/payroll forms, as well as the Provident Fund withholdings and employer contributions
• Liaise with Regulatory Authorities on employee Taxes and mandatory deductions (Pension & NSITF) ensuring compliance by remitting prompting monthly, as required.
• Prepare accurate coding sheets before they are sent to the Senior Finance Manager and Deputy Country Director for review and approval.
• Support the finance manager in subcontractor management by reviewing and monitoring monthly subcontractor invoices
• Evaluate VAT reports to ensure accuracy and compliance.
• Ensure all transactions follow USAID and Chemonics rules and regulations.
• Support with needed information and documentation during any audits.
• Perform other duties as assigned to achieve the project’s goals and objectives

Situation Room:

• Ensure 3PL Workplan Budgets ceilings for PSM Task Orders or the Global Fund are communicated to the Smartsheet Administrator for updating of the Summary Sheet and any needed formulas
• Validates assigned Order Number on the invoice: this will provide insight into line items where order information was entered in 3PL Integrated Tracker
• Prepares and validates weekly financial presentation to Senior leadership
• Payment Reconciliation: Notify Situation room of completed 3PL Payments
• Communicates/Shares (via email) all GJ-Numbers for 3PL Payments in the Integrated tracker to the Situation Room. All Payments Entered in Smartsheet must be validated by Rows by the Team Lead
• Order management: provide visibility into logistics costs that have not been logged into Abacus and/or invoiced (accruals)
• Actual expenditure reporting: Ensure costs are linked to specific logistics orders
• Subcontract expenditure tracking: Ensure finance monitoring system is in place and adequately tracked

Supervision:

• The Finance Advisor will report directly to the Finance Manager and if assigned to the Situation Room will report with dotted lines to the Warehousing & Distribution Analytics Manager.

Qualifications

• Bachelor's Degree in Accounting or a related field required.
• Certification of Chartered Accountants or local equivalent desirable.
• Minimum of five (5) years’ experience working with USAID or other donor funded experience desirable.
• Excellent interpersonal and communications skills.
• Demonstrated leadership, versatility, and integrity.
• Strong analytical skills with attention to details
• Excellent computer skills
• Strong communication and interpersonal skills
• Fluency in English required 

Working Conditions/Duration of Assignment:

• This is a long-term position for the life of the contract based in Abuja, Nigeria.

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Scope of Work (SOW)

• This scope of work (SOW) sets forth the services to be provided by the Finance Advisor to SAII Associates Ltd/Gte, an associate company of Chemonics International Inc. in the implementation of the Global Fund Contract in Nigeria.

Background

• SAII Associates Limited / Gte, an associate company of Chemonics International Inc., has been engaged to provide health commodity procurement services and systems strengthening technical assistance for HIV/AIDS relief, malaria prevention and elimination, tuberculosis prevention (TB), and family planning and reproductive health programs.  
• Working in partnership with the Government of Nigeria, SAII’s multi-donor logistics platform addresses all elements of a comprehensive supply chain throughout the country of Nigeria.  

Principal Duties and Responsibilities

• Assist in all aspects of the project accounting and financial management.
• Oversee the processing of accounting transactions according to the general principles of accounting and adhere to home office field accounting manual procedures.
• Follow client and Chemonics policies, procedures, and regulations.
• Prepare procurement transactions and payments, ensuring that all supporting documentation and approvals are accurate.
• Review copies of all receipts for all expenses.
• Facilitate provision of information and documentation during audits.
• Review expense reports.
• Enter accounting transactions into the accounting software.
• Prepare bank reconciliation process.
• Ensure the maintenance of proper accounting documentation.
• Support payroll processing each month and prepare salary receipt/payroll forms, as well as the Provident Fund withholdings and employer contributions, as required.
• Liaise with income tax authority and remit employee withholdings on a monthly basis, as required.
• Serve as the primary point of contact with the home office Field Accounting and Support Team (FAST) representative.
• Prepare coding sheets before they are sent to the Finance Director and Director Donor Integration or Country Director for review and approval.
• Prepare monthly wire transfer requests through a thorough analysis of projected project expenditures.
• Support the Finance Director in subcontractor management by reviewing and monitoring monthly subcontractor invoices.
• Evaluate VAT reports to ensure accuracy and compliance.
• Ensure all transactions follow client and Chemonics rules and regulations.
• Support the Finance Director as a liaison to other administrative and technical components to manage project financial budgeting and expenditure progress.
• Perform other duties as assigned.
• Perform other duties as assigned to achieve the project’s goals and objectives.

Supervision for Global Fund:

• The Finance Advisor will report directly to the Finance Manager and will report with dotted lines to the Director Donor Integration.

Qualifications

• Bachelor's Degree in Accounting or a related field required.
• Certification of Chartered Accountants or local equivalent desirable.
• Minimum of Five (5) years’ experience working with USAID or other donor funded experience desirable.
• Excellent interpersonal and communications skills.
• Demonstrated leadership, versatility, and integrity.
• Strong analytical skills with attention to details.
• Excellent computer skills.
• Strong communication and interpersonal skills.
• Experience working on a USAID or donor-funded project required.
• Fluency in English required.

Working Conditions / Duration of Assignment:

• This is a long-term position for the life of the contract based in Abuja, Nigeria.