Jobs at Widows and Orphans Empowerment Organization (WEWE)

Responsibilities

• S/he will identify effective communication of project success by developing success stories and short documentaries
• S/he will ensure relevant and current information is circulated to all teams and stakeholders through effective, innovative, and creative communication processes
• S/he will update and manage WEWE’s website, social media platforms, and blogs.
• S/he will engage with mainstream media (Electronic and Print) to increase WWE's visibility and promote project impact
• S/he will edit technical and scientific documents and articles (proofreading, copying, designing, line editing, and substantive editing)
• S/he will carry out desktop design and layout of technical documents in compliance with donor branding and marking requirements
• S/he will coordinate staff meetings, prepare agendas as when required
• S/he will take the lead in developing an online communication campaign strategy using social media, blog, Twitter (X), YouTube, Facebook, Instagram, and LinkedIn
• S/he will be in charge of video editing and graphic design
• Perform other functions assigned by the supervisor

Requirements

• Must have a Bachelor’s degree or HND in English, Linguistics, mass communication, journalism, or any social science-related field.
• Must have completed NYSC (or has a written exemption letter)
• Masters, A Postgraduate or equivalent professional certification in communication or its equivalent will be an added advantage.

Other Requirements:

• Must have a minimum of 4 to 5 years post-NYSC experience in a reputable Organization in a similar role.
• Extremely strong computer skills, with knowledge of relevant publishing software such as but not limited to Microsoft Office Suite (MS Word, Excel, Access, PowerPoint), and Desktop Publishing (Adobe Creative Suite – Photoshop, PDF, Illustrator, InDesign – CorelDraw).
• Experience in Media Production and Social Media (Facebook, Twitter, YouTube, LinkedIn, Whatsapp, Mail chimp, Google Forms, and Instagram), extremely strong in written and oral English language with research writing skills.
• Superior oral and written communication skills with an emphasis on creative approaches, attention to detail, and efficient delivery methods.
• Experience in Live video and audio streaming

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Key Duties & Responsibilities:

• S/he will oversee the daily inventory of the assigned supply, requisitions, and restocking of supplies, rotate the stock
• S/he will conduct monthly inventory/stock count, reconcile, and report accordingly
• S/he will ensure the timely update of the asset register.
• S/he will coordinate the monitoring of the usage of the stock and create reports related to its utilization.
• S/he will conduct detailed audits of the product inventory regularly constantly monitoring the movement of the inventory and identifying if any shortages are seen when compared with the physical inventory data.
• S/he will oversee the elimination of errors in the asset register.
• S/he will carry out a bi-annual asset verification exercise of all assets.
• S/he will ensure that all WEWE assets are safeguarded.
• S/he will ensure that the stored area is clean and maintained up to date by the regulatory requirements.
• S/he will supervise the verification of the accuracy of receipts, transfers, etc.
• Perform other functions assigned by the supervisor
• QUALIFICATION REQUIREMENTS
• Bachelor’s degree or Higher National Diploma in Business Administration, Logistics Purchasing and Supply or its equivalent
• Relevant qualifications (e.g. CPIM) will be an added advantage

Requirements

• Must have a minimum of 4 to 5 years post-NYSC experience in a reputable Organization in fixed asset and inventory or similar role.
• Must have supply chain experience within a local or international NGO
• Proven experience as an inventory manager or similar position
• Excellent knowledge of data analysis and forecasting methods
• Working knowledge of inventory management software (e.g. ERP)
• Ability to accurately track inventory and create reports
• An analytical mind with strong math skills
• Excellent organizational and planning skills
• Outstanding communication and interpersonal abilities
• Reliable and trustworthy
• The ability to manage multiple projects at one time in an efficient and timely manner is important in this position.
• Problem-solving skills to come up with ways to improve overall efficiency and overcome inventory problems.
• Familiarity with inventory management software and systems to monitor demand and document characteristics of inventory
• Use software Place orders to replenish stock avoiding insufficiencies or excessive surplus
• Excellent organizational and time management skills.
• Strong attention to detail and accuracy.
• Analyze data to anticipate future needs
• Evaluate suppliers to achieve cost-effective deals and maintain trust relationships

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Key Duties & Responsibilities

• S/he will provide administrative and financial management of grants to ensure compliance with donor grant processes and regulations
• S/he will analyze and evaluate grant applications and monitor expenditures of beneficiaries
• S/he will provide grantees with technical assistance in financial management, procurement, planning, and implementation of activities
• S/he will conduct training as needed, such as for various potential grantee and internal staff, etc
• S/he will conduct pre-award audits for the grantee , in addition to audits during implementation and at close-out in coordination with internal Audit and compliance.
• S/he will monitor grantees to ensure they implement and administer grants according to grant agreements and Donor regulations
• S/he will review the WEWE Grant Manual
• S/he will monitor the technical implementation of grants to ensure timely progress and according to submitted technical reports, proposed strategy, and work plans
• S/he will guide grant management as the need arises
• Perform all other tasks as assigned.

Qualification Requirements

• Must have a Bachelor’s Degree or HND in Accounting or Finance.
• A Master’s Degree in business administration, accounting, or finance is an added advantage.
• Professional accounting designation such as ACA/ACMA/ACCA or equivalent is an added advantage

Experience Requirements:

• Must have experience in grant management
• Five (5) years experience in grants design and administration, management, and oversight
• Experience previously working on USAID projects in the role of a Grant Manager or similar role
• Familiarity with USAID Grants Management policies and procedures

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Job Overview

• The Health Informatics Manager will play a pivotal role in supporting the WEWE’s mission to create a society free of vulnerable persons by managing and leveraging health data to drive effective service delivery and decision-making.
• This position will involve overseeing the design, implementation, and maintenance of health information systems to ensure real-time data collection, collation, and analysis.
• The Health Informatics Manager will collaborate closely with various departments to optimize data usage for programs related to health, HIV prevention, care and treatment, household economic strengthening, and gender-based violence.

Responsibilities

• S/he will manage the design, adaptation, and maintenance of the organization databases and harmonized national databases in conjunction with the Monitoring and Evaluation, and program staff to address program reporting needs and monitoring of program Implementation.
• S/he will provide technical support to all program staff at state and central offices to utilize the databases for program implementation monitoring and program results dissemination.
• S/he will coordinate and facilitate training on the use of data management and analysis tools, including visualization dashboards, mobile applications, and MS Office products to team members
• S/he will coordinate and review data collected and reported to locate and fix problems with data entry errors, integrity, and concurrence.
• S/he will provide oversight for the deployment, implementation, and use of updated or new databases.
• S/he will provide oversight for all HI and EMR activities at all the organization-supported locations.
• S/he will troubleshoot HI and EMR challenges, and institute follow-up mechanisms for best resolutions.
• S/he will identify and implement innovative technologies to enhance data collection, collation, and analysis processes.
• S/he will stay abreast of emerging trends and best practices in health informatics.
• S/he will continuously evaluate and improve HIS to meet the evolving needs of the organization.
• S/he will support the Director for Strategic Information in developing and implementing M&E frameworks.

Qualifications, Skills and Experience

• Higher National Diploma or Bachelor's Degree in Computer Science, Computer Engineering, Medicine, Information Technology or a related field.
• A Masters in Computer Science, Health Informatics, Information Technology, Management or related field will be an advantage.
• A minimum of 5 years’ experience Local or International NGOs; preferably in HIV Care and treatment.
• Experience with use, deployment Open NMRS and EMR systems management.
• Knowledge of Access or other programming language, JAVA Script, CCNA, SQL, etc would be a plus.
• Ability to troubleshoot and run database queries.
• Ability to work under pressure cooperatively as a member of a bigger data driven team.
• Ability to analyze and interpret large amount of information.
• Excellent organizational, communication and interpersonal skills.
• Good and functional Managerial skills.
• Proficiency in health information systems, data analysis software (e.g., SPSS, Stata, R, POWER BI, GIS, etc), and database management.
• Strong understanding of health data standards and regulatory requirements.
• Excellent analytical, problem-solving, and project management skills.
• Ability to train and support staff in data management and analysis.
• Strong communication and interpersonal skills, with the ability to work collaboratively in a team environment.

Working Conditions:

• The position may require occasional travel to project sites and partner locations.
• Flexibility in working hours may be required to meet project deadlines and respond to urgent data needs

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Key Duties & Responsibilities

• S/he will ensure accurate Data verification and validation of all reported GBV cases at the community and facility level.
• S/he will write, compile, and submit monthly, quarterly, and annual reports on GBV.
• S/he will develop success stories and documentaries
• S/he will be responsible for reviewing and updating existing GBV Standard Operating Procedure (SOP) documents.
• S/he will coordinate quarterly/monthly review meetings for the Community GBV focal persons, and relevant stakeholders for improved GBV services.
• S/he will carry out mentorship, training, and capacity building for Community GBV focal persons.
• S/he will coordinate GBV case entries and service delivery.
• S/he will facilitate referrals for Clinical care, legal support, and other GBV services, etc.
• S/he will be in charge of community mobilization coordination, Community/Key stakeholder engagement (Police, Community leaders, CPC Team), and liaison with more GBV champions for sustainability.
• S/he will coordinate awareness-raising activities such as the Sister-Sister forum, Community sensitization, and 16 days of GBV activism to disseminate GBV messages across implementing sites.
• S/he will strengthen partnerships with private and government agencies, institutions, and other GBV organizations to ensure access to services and completed referrals.

Minimum QualificationRequirements

• A graduate with a Bachelor’s Degree or Higher National Diploma in Social Work, Public Health, International Development or other relevant field of study
• Previous Gender-based Violence training or certification obtained
• A master's or postgraduate degree will be an added advantage

Required Knowledge, Skills, and Abilities:

• Proven knowledge and experience in developing and implementing community mobilization projects.
• Familiarity with standards and guidelines for GBV programming and coordination as well as guidance on protection
• Ability to exercise sound judgment, to remain flexible to a changing environment, and to make decisions independently.
• Knowledge of working with any Gender-based Violence tools
• Ability to develop GBV tools
• Well-organized, with the ability to track multiple activities and deadlines
• Must possess excellent verbal and written communication skills.
• Evidence of strong report writing skills
• Must have leadership and governance experience.

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Key Duties & Responsibilities

• S/he will be running regular operation system reports and sharing them with senior management
• S/he will be running checks on network and data security regularly
• S/he will be conducting system audits regularly
• S/he will renew, update, and ensure timely upload of information on Google Drive
• S/he will provide first-level response on IT helpdesk support to all staff and ensure network devices, printers, and computers are troubleshoot effectively.
• S/he will update information on SAM.gov, DUNS & NCAGE, and PADOR.
• S/he will update and post information on the Website.
• S/he will renew Zoom services, and coordinate and generate Zoom links for all meetings.
• S/he will upload and back up Zoom meeting recordings.
• S/he will ensure the computer is set up before the new hire start date and any related move/relocation of computer equipment(s).
• S/he will ensure an email account is set up for new hires and train him/her on how to use it.
• S/he will install and update antivirus for all staff systems.
• S/he will ensure proper backup of all WEWE documents into the cloud.
• S/hewill manage and effectively clean up email logs, email space, and control panel.
• S/he will manage and troubleshoot for effective website visits by users in other to prevent any cyber threat.
• S/he will manage the WEWE network and ensure that no external/internet visits to websites that promote sexually explicit content or sites with content that can harm children/orphans by the WEWE safeguarding policy.
• S/he will ensure all WEWE computer systems with issues are repaired/fix a timely.

 Qualification / Requirements

• A graduate with a Bachelor’s Degree or Higher National Diploma in Information Technology, Computer Science, Management Information Systems, or any Social Science-related field.
• Master or additional certifications in Information Technology or its equivalent will be an added advantage.

Experience Requirements:

• Must have a minimum of 4 to 5 years post-NYSC experience in a reputable Organization in a similar role.
• Extremely strong computer skills, with knowledge of relevant publishing software such as but not limited to Microsoft Office Suite (Ms. Word, Excel, Access, PowerPoint), Desktop Publishing (Adobe Creative Suite – Photoshop, PDF, Illustrator, InDesign – CorelDraw
• Experience in Media Production, Social Media (Facebook, Twitter, YouTube, LinkedIn). Extremely strong in written and oral English language with research writing skills.
• Superior oral and written communication skills with an emphasis on creative approaches, attention to detail, and efficient delivery methods.

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Key Duties & Responsibilities

• S/he will work to improve WEWE control processes, risk management, and governance.
• S/he will maintain an integrated internal Audit system with up-to-date data from central and state offices for consolidation of information and reporting.
• S/he will review and ensure implementation of appropriate systems and controls that provide, complete documentation and accurate reporting.
• S/he will carry out pre and post-review of all financial expenditures.
• S/he will review CBO’s monthly certified expenditure reports.
• S/he will carry out internal control self-assessment on CBOs.
• S/he will perform monthly reviews and evaluations of financial records/reports and bank reconciliation statements.
• S/he will ensure WEWE and the donor’s assets are safeguarded.
• S/he will ensure that inventory record is up-to-date, complete, and accurate
• S/he will assist the organization in carrying out risk identification and timely reporting to the appropriate authority with improvement recommendations.
• S/he will timely investigate all cases of fraudulent practices and missing assets.
• S/he will prepare and present reports that reflect the audit’s results and document process and prepare an audit findings memorandum
• S/he will conduct follow-up audits to monitor management’s interventions
• S/he will engage in continuous knowledge development regarding the sector’s rules, regulations, best practices, tools, techniques, and performance standards
• S/he will periodically carry out Fraud Awareness and Prevention training for staff

Required Skills and Qualifications

• Must have a Bachelor’s Degree or HND in Accounting or its recognized equivalent.
• Must be a Chartered Accountant e.g. a member of the Institute of Chartered Accountants of Nigeria (ICAN) or ACCA Certification.
• At least 5 years post NYSC experience and 4 years of professional qualification experience in an audit firm with at least two years of NGO experience auditing NGOs working on International donor-funded projects.
• Working knowledge of USG rules and regulation
• Hands-on experience working with the eight statutory bodies – NSITF, FIRS, State IRS (specially FCT State IRS), NHF, PENCOM, CAC, EFCC-SCUML, and Financial Reporting Council (FRC)
• Must be very strong in report writing – i.e., evidence that they have led audit assignments and have been the ones writing the final audit report for their audit firm.
• Must have experience writing quarterly audit reports to the board
• Experience with word processing and spreadsheet software (Microsoft Word and Excel)
• Excellent experience with financial systems and software i.e., quick books

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Key Duties & Responsibilities

• S/he will oversee the sourcing of quotes on the submission of approved purchase requests.
• S/he will supervise the procurement selection process
• S/he will supervise justification analysis for selecting particular vendors/consultants.
• S/he will carry out daily procurement activities
• S/he will be in charge of full compliance of procurement activities with WEWE rules, regulations, policies, and strategies
• S/he will be in charge of the preparation of procurement plans and their implementation /monitoring
• S/he will organize procurement meetings
• S/he will conduct RFQs or RFPs and receive quotations, bids, or proposals.
• S/he will be responsible for raising the Purchase Request form for all request
• S/he will ensure that the products and supplies are high quality
• S/he will work with procurement team members to complete duties as needed
• S/he will review and analyze all vendors/suppliers, supply, and price options
• S/he will create and maintain good relationships with vendors/suppliers
• S/he will maintain records of vendors' databases and other important data
• S/he will be responsible for the inventory tracking and update
• S/he will perform administrative activities
• S/he will assist staff as when needed in creating clear and understandable purchase requests and other documentation.
• S/he will ensure that all supplies, services, and equipment required are delivered on time
• S/he will supervise sentinel checks for every procurement
• S/he will supervise the contracting of vendors to supply items
• S/he will supervise the payment for supplies and services
• S/he will ensure that all supplies, services, and equipment required are delivered on time
• S/he will oversee updates of vendors' databases and other important data
• S/he will oversee the review and analysis of all vendors/suppliers, supply, and price options
• S/he will oversee procurement meeting processes including preparation and receipt of quotations, bids, or proposals.
• S/he will oversee the market survey
• Carry out any other duties or tasks as assigned by the supervisor

Qualification / Requirements

• Graduate with a Bachelor's Degree or Higher National Diploma (HND) Degree in a relevant course such as Purchasing and Logistics, Purchasing and Supply, Business Studies, Supply Chain Management, Marketing, Business administration, or any social or management science course.

Required Experience:

• 4-5 years of working experience as a procurement officer or any related field
• Ability to negotiate contracts
• Ability to multitask, prioritize, and manage time efficiently
• Excellent communication skills
• Accurate attention to detail
• Goal-oriented, organized team player
• Ability to work well with management and staff at all levels
• Excellent report-writing skills.
• Excellent computer skills.
• Ability to work long hours when needed.
• Strong analytical and research skills.

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Key Duties & Responsibilities

• S/he will be overseeing activity operations, including but not limited to, human resources, logistics, procurement, sub-awards, and accounting/finance
• S/he will monitor on-site projects and field operations
• S/he will ensure all operations are carried on in an appropriate, cost-effective way in Abuja and state offices
• S/he will improve operational management systems, processes, and best practices
• S/he will oversee that the health and safety regulations of staff are followed.
• S/he will oversee that the organization’s processes remain legally compliant
• S/he will supervise stock control and inventory checks.
• S/he will oversee documentation procedures for third-party monitoring.
• S/he will oversee that staff are working comfortably and operating efficiently.
• S/he will provide the required working tools to staff including allocation of workstations. S/he will ensure maximum functionality of generators and vehicles.
• S/he will ensure that there is a prompt response to the repair and maintenance of office structures/buildings.
• S/he will coordinate the janitorial services to WEWE offices.
• S/he will ensure the security post is manned at all times.
• S/he will coordinate and facilitate indemnity claims of all WEWE lost assets from the insurance company.
• S/he will follow up with insurance premium payment and ensure that insurance companies are paid as when due.
• S/he will ensure that store processes are strictly adhered to.
• S/he will facilitate the use of all store documents e.g. use of stock card, Store request form, etc
• S/he will ensure that complete records of all stock items concerning daily usage and replenishment are kept.

Qualification / Requirements

• Bachelor’s Degree or Higher National Diploma in Operations Management, Business Administration, or any social science-related field.
• Working knowledge of management software programs, including NetSuite, and QuickBooks, and strong IT skills
• A Master’s degree in Business Administration, Leadership certifications, or other recognized professional courses will be an added advantage

Requirements:

• Must have a minimum of 5 to 6 years post-NYSC experience in a reputable Organization with proven success in an operations management role
• Strong skills in budget development and oversight
• Excellent ability to delegate responsibilities while maintaining organizational control of operations
• Proficiency in conflict management
• Experience budgeting and forecasting
• Familiarity with financial principles
• Excellent communication skills
• Outstanding organizational skills
• Experience managing operations for USG-funded programs
• Superior oral and written communication skills with an emphasis on creative approaches, attention to detail.