Operations Manager at Widows and Orphans Empowerment Organization (WEWE)

Key Duties & Responsibilities

• S/he will be overseeing activity operations, including but not limited to, human resources, logistics, procurement, sub-awards, and accounting/finance
• S/he will monitor on-site projects and field operations
• S/he will ensure all operations are carried on in an appropriate, cost-effective way in Abuja and state offices
• S/he will improve operational management systems, processes, and best practices
• S/he will oversee that the health and safety regulations of staff are followed.
• S/he will oversee that the organization’s processes remain legally compliant
• S/he will supervise stock control and inventory checks.
• S/he will oversee documentation procedures for third-party monitoring.
• S/he will oversee that staff are working comfortably and operating efficiently.
• S/he will provide the required working tools to staff including allocation of workstations. S/he will ensure maximum functionality of generators and vehicles.
• S/he will ensure that there is a prompt response to the repair and maintenance of office structures/buildings.
• S/he will coordinate the janitorial services to WEWE offices.
• S/he will ensure the security post is manned at all times.
• S/he will coordinate and facilitate indemnity claims of all WEWE lost assets from the insurance company.
• S/he will follow up with insurance premium payment and ensure that insurance companies are paid as when due.
• S/he will ensure that store processes are strictly adhered to.
• S/he will facilitate the use of all store documents e.g. use of stock card, Store request form, etc
• S/he will ensure that complete records of all stock items concerning daily usage and replenishment are kept.

Qualification / Requirements

• Bachelor’s Degree or Higher National Diploma in Operations Management, Business Administration, or any social science-related field.
• Working knowledge of management software programs, including NetSuite, and QuickBooks, and strong IT skills
• A Master’s degree in Business Administration, Leadership certifications, or other recognized professional courses will be an added advantage

Requirements:

• Must have a minimum of 5 to 6 years post-NYSC experience in a reputable Organization with proven success in an operations management role
• Strong skills in budget development and oversight
• Excellent ability to delegate responsibilities while maintaining organizational control of operations
• Proficiency in conflict management
• Experience budgeting and forecasting
• Familiarity with financial principles
• Excellent communication skills
• Outstanding organizational skills
• Experience managing operations for USG-funded programs
• Superior oral and written communication skills with an emphasis on creative approaches, attention to detail.