Jobs at Tophedge Group

Personal Assistant Job Description

Learn about the key requirements, duties, responsibilities, and skills that should be in a personal assistant job description.

Personal assistants perform secretarial work and provide senior managers with day-to-day administrative support. Their duties include answering phone calls and managing correspondence, scheduling appointments, and making travel arrangements. They may also be required to organize events.

Personal Assistant Job Description Template

We are looking for a versatile and highly-organized personal assistant to perform personalized administrative duties for senior management. In this role, you will be responsible for scheduling meetings, taking notes, and handling correspondence on behalf of managers. You may also be required to make travel arrangements and assist with other duties when required.

To ensure success as a personal assistant, you should exhibit excellent organizational skills and demonstrable experience in a secretarial role. Accomplished personal assistants are intuitive to the needs of the managers and work autonomously to provide customized administrative support.

Personal Assistant Responsibilities:

• Reporting to senior management and performing secretarial and administrative duties.
• Typing, formatting, and editing reports, documents, and presentations.
• Entering data, maintaining databases, and keeping records.
• Liaising with internal departments, answering calls, and making travel arrangements.
• Managing internal and external correspondence on behalf of senior management.
• Scheduling appointments, maintaining an events calendar, and sending reminders.
• Copying, scanning, and faxing documents, as well as taking notes.
• Preparing facilities for scheduled events and arranging refreshments, if required.
• Ordering office supplies and replacements, as well as managing mail and courier services.
• Observing best business practices and etiquette.

REQUIREMENTS:

• BSC/HND/OND in the relevant course. 
• Certification in secretarial work, office administration, or related training.
• 1-2 years of experience as a personal assistant would be advantageous.
• Extensive experience in creating documents and spreadsheets, using office software such as MS Word, Excel, and PowerPoint.
• Advanced typing, note-taking, recordkeeping, and organizational skills.

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We are searching for an enthusiastic self-starter to join our new graduate trainee program. As a graduate trainee, your responsibilities include shadowing various staff members, participating in learning experiences, attending meetings and workshops, and traveling to other working environments to gain practical experience. You should keep an accurate record of your time at the company and be able to pass a competency test at the end of the program.

RESPONSIBILITIES 

• Participating in meetings, workshops, and team-building events.
• Taking notes on experiences and keeping a log of things learned.
• Compiling reports and making presentations to other staff members.
• Analyzing existing systems and offering new ideas for improvement.
• Bringing positive energy into the company, and forming lasting professional relationships with staff.

REQUIREMENTS

• BSC/HND/OND Degree in the relevant field.
• Previous work experience is not necessary, but may be advantageous.
• A valid driver's license.Excellent written and verbal communication skills.
• Excellent research abilities and a willingness to grow.

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A Business Administrator, or Business Director, is responsible for overseeing the day-to-day operations of a business. Their duties include hiring staff members, leading department meetings and communicating with upper-management to implement new policies and procedures among daily operations.

REQUIREMENT 

• Excellent communication skills, including writing, public speaking and interpersonal communication.
• Great analytical, critical thinking and problem-solving abilities.
• Strong time management and organizational skills.
• Good goal-setting, strategic planning and motivation skills.
• Ability to work in fast-paced environments.
• Experience with a variety of personalities and backgrounds in the workplace.

REQUIREMENT 

• BSC/HND/OND in any relevant course.
• Candidates should have at least 1to 2 years of experience.
• Good goal-setting, strategic planning and motivation skills.
• Ability to work in fast-paced environments.
• Experience with a variety of personalities and backgrounds in the workplace.
• Superior presentation and negotiation skills.
• Knowledge of best finance and operations practices for their industry.