Jobs at TearFund

Responsibilities

• The post holder will develop and ensure the systematic application of safety management policies and procedures across all of Tearfund's operational areas in the regions (referred to as Clusters) of West Africa. (There may also be some cross-regional working with the East and Central Africa safety and security manager as well.)
• They will achieve this through building capacity and motivation of the entire team around security analysis and management as appropriate across roles. This will include the assessment of threats, provision of advice to manage risk; the maintenance and updating of safety and security procedures and support to those procedures across the country teams and cluster team, and ensuring that field safety and security working practices are robust and that all staff are aware of, trained in, and adhere to Tearfund's approach to safety and security management, policies and procedures and effectively contextualised to the context through the safety and security plans, procedures and Standard Operating Procedures (SOPs).
• The post holder will sit within the International Safety and Security Team, provide and update training of staff in the region and countries, and is the focal point for provision of support during critical incidents in any of the regions' countries along with the global support from the International Safety & Security Manager and team members.
• The post is responsible to the International Safety & Security Manager, with dotted line management into the WA Regional Program and Opps Lead to ensure that the objectives and expectations of the role serve the needs of the country and cluster teams while remaining in line and supported by the technical team. The post holder works in close collaboration with the country and cluster senior management, as well as those responsible for management security in country and field locations, supporting them in security decision making and providing analysis and advice,

Other key responsibilities are:

• Participate with the senior management teams in developing the country strategy and associated implementation plans/ programme budgets, along with the safety & security plans and other required safety and security risk management processes
• Ensure that all programme activities and locations are assessed and monitored in relation to staff safety and security risk management, and make recommendations on procedures and practices to reduce staff risk and vulnerability to key decision makers.
• Support all other WA countries with their SSP updates. Facilitate the review of the country-level safety and security plans in conjunction with the Country Directors as part of a fully inclusive process involving a broad representation of team members. Publish, publicise and implement the agreed documents through regular workshops, presentations and as part of an induction programme for new staff.
• Provide support to project staff in the developing and implementation of local safety and security plans. Facilitate the revision of safety and security plans and procedures for all operational areas in accordance with Tearfund's global safety and security guidelines (on personal safety of staff, offices, accommodation, warehouses).
• Ensure revised safety and security policies and procedures for the country programmes are approved by the respective Cluster Lead and shared appropriately
• Represent and promote Tearfund as a leader in all safety and security related networks and cluster meetings; attend all cluster meetings, participate in the NGO and all other inter-agency (and UN) information sharing.
• Research and analyse safety and security environment nationally and locally for all Tearfund office/project areas from a variety of local and international sources, NGO security cluster/Security Tree, UNDSS, OCHA and other INGOs in order to produce a formal weekly security update.
• Support teams in their ongoing threat assessments and compile reports on security assessments of offices, staff guest houses, field sites and project areas. Compile and verify the effective completion of the required safety and security processes, including checklists, country security risk ratings etc across all project locations and the country office.
• Ensure all incidents are effectively supported with real-time support to country and cluster teams, as needed, and that the necessary follow up actions are completed and reflected in the incident report form (IRF). Ensure that the ISS Team Assistant is aware of when to close an IRF and move on to the database.
• Advise project staff on preparation of project budgets which include adequate provision for security measures and training, and to support compliance with good practice/agreed minimum standards and policies for the sector.
• Ensure security, and health and safety training needs are factored into the annual programme budget and individual donor budgets.
• Raise training and budgetary needs of the country and cluster to the International Safety & Security Manager.
• Cultivate greater safety and security awareness and culture across the team through prioritizing skill development and coaching all staff in relevant areas of safety and security.
• Map training needs (including personal welfare & safety and management), develop and provide regular training for all international and national staff on personal safety, responding to common threats as well as managing safety (where applicable) in line with the corporate training programme/strategy. Examples of training include compound safety, security guards, convoy driving, threat assessments, contingency planning, health and safety, and communications procedures.
• Ensure that all aspects of the programme are managed and implemented in accordance with signatory codes of conduct and accepted good practice.
• Facilitate learning reviews, incident debriefs and other evaluations. Ensure learning from reviews, evaluations and audits is understood and disseminated to field, UK-based stakeholders and other programmes. Working with the International Safety and Security Officer or Manager in the UK to ensure learning is placed on internal knowledge management channels.
• Build positive working relationships with sector-related personnel in relevant security networks, including INSO, local communities, UN, NGOs and donor agencies where relevant. Ensure that Tearfund has and is leading in a wide network of security contacts and sources of information, and support Country Directors to engage with and get the most out of our networks.
• Attend all inter-agency security meetings, conferences and workshops. Participate in any other incident/information-sharing mechanisms

Requirements

• Successful applicants must be committed Christians who are willing to sign up to Tearfund's evangelical statement of faith.
• Applicants must be committed to Tearfund's Christian beliefs.

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Job Summary

• Are you a strategic thinker with a passion for humanitarian compliance and robust logistics management?
• Tearfund is seeking a Regional Compliance and Logistics Business Partner to join our West Africa team.
• In this dual-focused role, you will spend 40% of your time ensuring the region meets required standards of compliance regarding Tearfund policies and global systems, and 60% of your time providing critical logistics advice, monitoring, and training to staff and partner organisations.

Duties and Key Responsibilities
Compliance Support for the Region (40%):

• Provide direct processes and systems support to country teams with regard to Global Process Systems (GPS), grant management, and budgeting tracking.
• Ensure correct electronic filing and compliance baseline tracking for all proposals, approvals, and partner information records across the regional systems.
• Monitor and track partner action logs, elevating visibility for high-risk partners to the corporate risk register.
• Act as the Safeguarding Focal Point for West Africa Country Offices and partners, ensuring policies are implemented, risk assessments are reviewed, and required safeguarding training is delivered.
• Complete mandatory Counter-Terrorism checks using specialised software for partner organisations, suppliers, new staff, and sub-grantees.
• Facilitate archiving processes and guarantee data protection compliance in line with GDPR requirements.
• Follow up on country office scorecards, perform spot checks, and review safety and security plans alongside Country Directors.

Logistics Business Partnering (60%):

• Deliver responsive logistics advice and technical support to Tearfund staff, regional partners, and active emergency or disaster response operations.
• Review regional procurement requests and coordinate delivery schedules to destination points smoothly.
• Conduct direct training for Tearfund and partner staff on complete logistics core components, including procurement, asset management, fleet management, stock management, freight, and customs.
• Support regional training and post-rollout utilization of "Coupa," our dedicated procurement and stock management software.
• Accompany country and regional management teams in tracking compliance, managing risks, and monitoring adherence to global logistics policies.
• Review and scrutinise the budgeting of logistics requirements within incoming funding proposals during Project Development Meetings.

Who We Are Looking For (Person Specification)

• Languages: Fully fluent in both French and English with exceptional cross-cultural interpersonal and report-writing skills.
• Highly organized, resilient, solution-focused, and capable of balancing a wide range of operational priorities under tight deadlines.
• The candidate should have the right to live and work in either Togo, Nigeria, Burkina Faso, Mali and Chad.
• The candidate should have excellent written and verbal communication skills in English, good interpersonal skills to work in a cross-cultural setting. 
• Proficiency in French Language is required.
• Successful applicants must be committed Christians who are willing to sign up to Tearfund's evangelical statement of faith.  
• Applicants must be committed to Tearfund's Christian beliefs.