Jobs at Greengates Group Limited

Scope and General Purpose:

To drive the business by increasing profit for the hotel and to manage the operational area in such a manner that customer satisfaction and budgeted profit margins are achieved and that a good company image is projected, thus ensuring continued growth.

Responsible to:

The Director)

Responsible for:

All hotel staff

Liaises with:

• Other Operations Managers
• Heads of Department
• Accountant
• Administration
• Purchasing Department

Limits of Authority:

According to each company's regulations

Main Duties:

• Have a great marketing ability
• To drive business into the hotel to ensure profitability.
• To ensure the efficient management of all department.
• To ensure that each unit contributes the agreed budgeted profits.
• To provide effective leadership through professional man-management and encouragement of subordinates.
• To carry out regular, meaningful performance appraisals conducted in such a manner that effective, open, two-way communication is maintained.
• To follow up and ensure that the agreed action and developmental plans identified at these appraisals are being effected.
• To carry out monthly performance reviews, coach and direct activities to achieve desired performance.
• To draw up, in conjunction with the Personnel Manager, meaningful succession and career plans for all management staff.
• To monitor progress of agreed succession and career plans and ensure that these are adhered to.
• To ensure that unit managers are conducting regular performance appraisals and drawing up appropriate action and developmental training plans for their subordinate managers, using job descriptions as a guide.
• To ensure that the company's objective relating to labour turnover is achieved or bettered.
• To ensure that subordinates are totally conversant with and practising good industrial relations procedures.
• To ensure that subordinates are totally conversant with and implementing all company policies and procedures.
• To review and analyse monthly results, highlight problem areas and take appropriate action to rectify poor performance.
• To ensure that all financial targets are being achieved, e.g. through purchase discounts, debt collection, etc.
• To compile and agree meaningful, achievable budgets through accurate research and application of in-depth knowledge of the industry.
• To make recommendations for salary increases for subordinate staff, basing these recommendations on objective performance reviews and market-related equivalent positions.
• To stay "close to the customer" and maintain effective communication with him at all times through a planned programme of formal meetings and entertainment.
• To ensure that complaints or problems are actioned without delay and that effective follow-up action takes place to avoid a recurrence.
• To ensure that the company's training objectives are achieved.
• To attend all company social and promotional functions, maintaining a high profile with current and prospective clients.
• To be aware of current trends in the industry and make suggestions how these could be implemented for the benefit of the company.
• To attend meetings and training courses as required and continually strive for the improvement of won professional skills.
• To liaise and work closely with external agents sales executives to ensure that realistic, achievable proposals are submitted and followed up on to meet set targets.
• To maintain effective working relationships with line and staff functions to ensure the efficient opening of new contracts.
• To ensure continuous patronage of clients to the hotel.
• To create awareness within and without to push traffic to the hotel.
• To use Social media to drive customers to the hotel.

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We are currently recruiting for the position of Head Admin and Corporate Services.

• He will be primarily responsible for the business and service functions with a focus on consistency, quality, and compliance with company’s policies and procedures.
• He will also responsible for constantly conducting staff meetings to communicate policies and procedures, share best practices, and promote teamwork within the organization.
• The Successful candidate will perform various functions, including providing high-level administrative support in various aspects of the Company’s operations.

Key Responsibilities:

The major tasks, duties, and responsibilities commonly associated with the corporate services manager job description are listed below:

• Oversee all admin and HR-related program support management to ensure timeliness and quality of support services,
• Supervise the assessment of training needs and organize adequate opportunities for all users to upgrade skills.
• Prepare and monitor the implementation of the Unit's budgets
• Control cost, reduce budgets to lowest, cost-efficient limits; thus decreasing financial risks.
• Maintain key admin/HR relationships: Lawyers, Insurance and Tax Agencies, Immigration services, Auditors, Labor law departments, etc
• Support, implement and administer the effective and timely recruitment processes in the hiring, developing and retaining the best talents available to support the strategic human resource planning/needs of the organization.
• Ensure quality staffing; review job descriptions in line with the organization’s competency framework needs
• Design and manage succession and retention plans for key talents and key job positions
• Administer the employee selection process efficiently and in a timely manner.
• Support hiring managers in staff recruitment policy and ensure that advertisement reflect job requirements
• Ensure Administrative policies are available to all staff, understood by staff and are applied.
• Provide guidance and manage all HR interventions and programs (i.e. Recruitment, HR planning, Employee Relations and Performance Management, and other Change Management Interventions)
• Communicate, interpret and advise the strategic leadership team on policies and procedures in compliance with Nigeria labor law.
• Assist in the development of HR plans and budgets, and oversee its administration.
• Strengthen program support teams, systems, and operations to better support program implementation and compliance.
• Responsible for carrying out analysis on complex resource management issues and initiatives that concern the organization, and prepare associated reports, correspondence, and submissions to senior management.
• Provide relevant information and support for the preparation of financial reports and budgets
• Direct, manage, and develop the capacity of administrative staff to guarantee smooth business operations and the provision of accurate and timely information
• Represent the organization on internal and external matters, including negotiations, conventions, seminars, public hearings, and forums
• Responsible for overseeing the formulation and implementation of plans, policies, and processes
• Responsible for conducting commercial activities as required
• Responsible for coordinating aspects related to hiring commercial and residential facilities, lease management, and rental payments
• Undertake measures to tone down business risks associated with physical security, real estate matters, and other risk areas concerning the business
• Carry out audit and inspection to assess risks associated with the business
• Responsible for the implementation of a comprehensive corporate security policy.
• Overseeing day-to-day operations..
• Developing organizational policies.
• Managing administrative budgets.
• Hiring and training administrative staff.
• Negotiating contracts and agreements with vendors.
• Maintaining corporate relationships.
• Monitoring operating expenses.
• Updating executives on business performance.
• Handle all logistics matters for the trucks and the cars of the organization

Requirements:

• Degree in business administration or equivalent.
• Reliable and self-motivated.
• Good communication skills.
• Superior problem solving skills.
• Strong leadership qualities.
• Broad knowledge of business departments and their functions.
• To work as a Corporate services manager requires a minimum of a Bachelor’s degree, but a Master’s degree is often preferred.
• Strategic thinker.
• Budget management experience.
• People-management skills.
• Exceptional organizational skills.

Qualifications/ Experience:

• Minimum of 9 years’ experience providing strategic HR and administration leadership
• A minimum qualification of the first degree in Human Resource, Administration, Management or Business equivalent.
• A Master’s Degree or professional qualification (CIPD, IHRM, and SHRM) will be an added advantage.
• Location:  Yaba, Lagos State
• Salary is N250,000 N300,000.00 per month

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Job Responsibilities

• Responsible for creating and delivering the growth strategy for the business with full P&L accountability.
• Responsible for general management of the business unit and provides guidance to managers and other leadership colleagues as well as motivation to all staff within the unit.
• Supervise and assign duties to company subordinates.
• Operate a client-responsive organization and be the point elevation person for clients when required.
• Oversee the store, account admin to ensure proper accountability, etc.
• Direct the planning and coordination of a Group including facility expansion and equipment modifications to support future business growth and compliance.
• Leads the budget process and accounting, booking keeping of stock

Financial Obligations

• Preparation and presentation of Monthly, Quarterly and Yearly Group financial statements.
• Preparation financial Forecast and Budgets for the Group (Production budget, financial budget, cash budgets etc.
• Set and enforce realistic targets for each subsidiary Company’s in the Group.
• Preparation of standard and acceptable Standard Level Agreements (SLA) that support transfer pricing policies between the companies within the Group.
• Overseeing daily accounting and finance functions of all the subsidiaries within the Group.
• Prepare and report Weekly Group liquidity updates.
• Prepare and report Weekly Group financial obligation updates.
• Maintaining a strong corporate relationship with financial institutions.
• Develop a low risk investment framework for investment application of excess liquidity for relevant value creation.
• Carry out all treasury functions for the Group.
• Providing all relevant financial advice for all projects within the Group.
• Review from time to time all account and finance functions for all the Accounts staff in all the subsidiaries.
• Liaise with the subsidiaries External Auditors, Account Consultants, Tax consultants etc.
• Draw up Audit exercise calendar for each of the subsidiaries.
• Review and implement group project as well as secure low cost fund for the execution.
• Prepare bankable feasibility report that will assist the Group or any of its subsidiaries to obtain funding from the banks, CBN, International donor agency, foreign investors, AFDB, Federal government intervention funds.
• Develop business plan for the Group business.
• Develop internal and external training modules and programs calendar with their budget for the finance and account staff of the Group and Subsidiaries.
• Constantly reviewing all account package use in the account operation of the subsidiaries.
• Analyze and prepare monthly, quarterly and yearly performance report for the board and board committees.
• Any other financial duty that will be assigned from time to time by the Management.

Statutory Obligations

• Ensuring all statutory renditions within the group are remitted in line with the statutory deadline. (VAT, PAYE, PENSION, WHT).
• Corporate filling/submission of all financial returns with the group. (FIRS, LIRS, CBN, CAC etc.)
• Attending to all tax related issues with the relevant statutory bodies.
• Attending to all audit management letters.
• Providing audited accounts of all the subsidiaries to the Legal department for filling with the CAC.
• Drawing up audit exercise programs for the group.
• Monitor and updating financial infrastructure to keep pace with changing needs, such as compliance issues, reporting requirements, tax, and accounting issues, insurance requirements, etc.
• Any other Statutory duties that will be assigned from time to time by the Management

Compliance Obligations

• Implementation of controls within the Group.
• Monitoring of all implementation controls.
• Scrutinizing all payment documentation before final approval.
• Monthly group tax compliance updates.
• Making sure all bank charges are in line with the agreed rate.
• Constantly review the Group financial in line with relevant standards.
• Implementing and monitoring weekly cash check schedule for supervisors and managers.
• Ensuring compliance with professional accounting standards, rules, regulations, and laws by directing, supervising, and facilitating the preparation and maintenance of required and appropriate financial records, monthly and annual financial reports, and all other financial reporting as may be required by federal, state, local agencies, or established accounting standards.
• Any other Compliance duties that will be assigned from time to time by the Management.

Administrative Obligation

• Plan and coordinate administrative procedures and systems and devise ways to streamline processes.
• Assess staff performance and provide coaching and guidance to ensure maximum efficiency.
• Ensure strict compliance of the Staff Hand Book.
• Ensure the smooth and adequate flow of information within the company to facilitate other business operations.
• Ensure the smooth running of tools and equipment.
• Monitor inventory of office supplies and the purchasing of new materials with attention to budgetary constraints.
• Monitor costs and expenses to assist in budget preparation.
• Oversee facilities services, maintenance activities and tradespersons (e.g electricians).
• Organize and supervise other office activities (recycling, renovations, event planning etc.).
• Ensure operations adhere to policies and regulations.
• Keep abreast with all organizational changes and business developments.
• Enforce and manage the procurement function of the company.
• Any other Administrative duties that will be assigned from time to time by the Management.