Jobs at First Excelsia

Description

• The Accounts Payable Officer will provide support to the Accounts Payable Supervisor to deliver efficient accounts payable practice.
• The Accounts Payables Officer ensures that all FIRST E&P payments to employees and 3rd parties comply with the company’s internal control framework and regulatory requirements.
• Ensure timely payment of project related and corporate supplier invoices, employee claims, and related party transactions.
• Prepare monthly, Accounts Payable related journals to accurately report financial information in compliance with the company's accounting policies and procedures.
• Support bank reconciliations, raise/post reconciliation journals and provide support as needed.
• Work with the AP supervisor to ensure all creditor balances and related creditor accounts (taxes, auto accrual, other creditors) are reconciled for appropriateness and accuracy. Prepare accompanying balance sheet notes with explanations, provided quarterly.
• Manage month end activities by ensuring all invoices are raised and payment run completed in the ERP system, correction journals are correctly raised and posted.
• Review/verify the accuracy of vendor invoices and confirm that the correct cost center and general ledger account codes are used.  Match vendor invoices with purchase orders and goods receipts Notes (or service tickets) before payment is made.
• Review and provide quarterly updates and reconciliation of payables to the JV accountant for working capital reporting to NAPIMS.

Ensures that monthly tax schedules for VAT and WHT remittances to the Federal Inland Revenue Service and Lagos State Board of Internal Revenue and other relevant

• Ensure timely payment of project related and corporate supplier invoices, employee claims, and related party transactions.
• Prepare monthly, Accounts Payable related journals to accurately report financial information in compliance with the company's accounting policies and procedures.
• Support bank reconciliations, raise/post reconciliation journals and provide support as needed.
• Work with the AP supervisor to ensure all creditor balances and related creditor accounts (taxes, auto accrual, other creditors) are reconciled for appropriateness and accuracy. Prepare accompanying balance sheet notes with explanations, provided quarterly.
• Manage month end activities by ensuring all invoices are raised and payment run completed in the ERP system, correction journals are correctly raised and posted.
• Review/verify the accuracy of vendor invoices and confirm that the correct cost center and general ledger account codes are used.  Match vendor invoices with purchase orders and goods receipts Notes (or service tickets) before payment is made.
• Review and provide quarterly updates and reconciliation of payables to the JV accountant for working capital reporting to NAPIMS.
• Ensures that monthly tax schedules for VAT and WHT remittances to the Federal Inland Revenue Service and Lagos State Board of Internal Revenue and other relevant regulatory bodies are completed and to time.
• Ensure that all other statutory taxes like NCD, Cabotage, Royalties, PPT, Gas flare penalty and other deductions are remitted and to time.
• Prepare payables aging weekly report to Treasury lead to aid cash planning and reporting to management.
• Coordinate proper maintenance, filing, and storage of records for use during audits.
• Provide support to the Management accountant before and during all tax and financial audits.
• Provide support to the JV accountant on documentation required for NUIMS quarterly performance reviews.
• Work with the payables supervisor to prepare half yearly report to NCDMB
• Manage and ensure prompt responses to queries and issues raised by vendors.
• Performs other related duties as assigned.

Requirements

• Bachelor's Degree in Finance, Accounting, or any Fnance-related field.
• Professional accreditation (ACA, ACCA) will be an added advantage.
• Minimum of 4 years post-graduation experience, preferably in the role of account payable.
• Excellent verbal and written communication skills.
• Understanding of accounts payable function.
• Excellent analytical skills and attention to detail
• Must be able to deal with multi-currency transactions.
• knowledge in the application of ERP Accounting Systems.
• General Applications: Microsoft Office packages
• Exposure to accounts and supplier reconciliations
• Knowledge of taxes applicable in Oil and Gas industry
• Upstream Oil and Gas experience is preferable.

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Job Description

• The role is responsible for the management of Project Planning & Control, Project Estimates & Costs, Project Interface and Project Integration.
• He will ensure that all project objectives listed above are met and implemented to the highest standards, to the satisfaction of the company’s leadership.

Responsibilities

• Define for management approval, the Interface Management Process for the project. This shall include the authoring of all the relevant documents to be used in the implementation of the process
• Define all project integration node points and check that all nodes interconnect/integrate to ensure that the entire facility shall function as intended.
• Accountable for setting up, managing, and updating the Master Integrated Project Schedule
• Prepare cost estimates for all opportunities and projects and manage/report cost performance all through the project life cycle.
• Custodian of cost data base for the company, comprising historical and current costs.
• Overall responsibility for managing important stakeholder expectations for all projects (Conductor supported platform, FPSO, Subsea Pipelines and risers, Drilling works)
• Define and regularly update the battery limits of the various work packages
• Create the project MASTER INTERFACE REGISTER; Identify, catalogue and regularly update the interfaces between various work packages at their battery limits with full definition of the requirements required for management and closeout.
• Provide technical support for review of contractor design, proposals and method statements.
• Identify Risks (threats and opportunities) through workshops, Management sessions, information gathering or any other effective means.
• Promote and actively contribute to flawless start up and asset transfer to operations team.
• Provide technical assistance and advice to the project regarding interface issues, scope and schedule
• Ensure Contractor’s compliance with all interface related technical requirements during detailed design, fabrication, integration, installation, pre-commissioning and commissioning stages of the project.
• Review of all interface related contractor produced engineering documents and relate any differences or site approved changes to the project and relevant work packages team leaders.
• Organize and lead interface review meetings with work package stakeholders and other contractors.
• Other project duties as may be assigned by the GM, Engineering & Capital Projects

Requirements

•  A good university degree in Engineering with a minimum of 15 years relevant experience in oil and gas facilities engineering and project management.
• Multi-faceted industry experience ranging through project management, engineering design, construction and offshore installation.
• Experience in executing a world class project in a community/security sensitive terrain such as the offshore Niger Delta
• Candidate must have successfully delivered Projects with an aggregate value of not less than $150 million in an E&P environment
• Ability to effectively interface with the Commercial, Financial (Lenders and Shareholders), Regulatory and Legal compliance aspects of an integrated project
• Track record in the planning, design, procurement, construction, commissioning and operation of onshore and offshore oil/gas facilities, including oil/gas transportation pipelines. The offshore experience must be in water depth of not less than 25m
• Ability to develop and work with project plans and schedules including associated cost profiles
• Understanding of project reporting requirements of various stakeholders and ability to generate same
• Expertise in applying for and securing licenses and permits for the construction and operation of oil and gas production facilities, including pipelines
• Understanding of the Nigerian Content Development (NCD) requirements as applicable to the project and the required actions to achieve compliance
• Knowledge of local fabrication capabilities and resources and how to maximize them to achieve project timelines
• Excellent technical and communication skills with a strong emphasis on teamwork
• Fluency in written and spoken English language

Technical Skills:

• Ability to multitask, manage and resolve complex technical challenges and project interfaces
• High level of independent thinking and reasoning, based on sound technical and commercial fundamentals
• Understanding and application of sound project management principles to achieve project activity timelines
• Ability to generate good quality technical and progress reports

Business Skills:

• Ruthless productivity and bottom-line focus. Ability to translate and articulate sound engineering solutions into the key business drivers, HSE, Cost and Progress
• Implement fit for purpose business improvement processes, including peer reviews and audits, engaging consultants where necessary, to minimize rework and avert variations and cost escalations
• Supervise and coordinate subordinates effectively

Team Skills:

• Interact and work effectively with other professionals in the company and in the project team, taking cognizance of individual abilities and competences.