Jobs at DRYVA Logistics Limited

Location: Ikeja, Lagos

Job Summary

• Implement HR strategies, policies & procedures by establishing department accountabilities, including talent acquisition, staffing, employment processing, compensation, health and welfare benefits, learning & development, records management, succession planning, employee & industrial relations and retention.

Job Responsibilities
Recruitment, Selection & Onboarding:

• Work with relevant function heads on recruitment planning.
• Establish recruiting requirements by studying organization plans and objectives; meeting with managers to discuss needs.
• Lead all the organization’ recruitment, including the recruitment of all Drivers for our Driver Resourcing unit.
• Re-examine and redefine selection criteria and tools
• Work with our Driver screening team to conduct test driving, training and onboarding
• Source potential candidates through relevant online channels
• Plan interview and selection procedures, including screening calls, assessments and in-person interviews
• Design job descriptions and interview questions that reflect each position’s requirements
• Foster long-term relationships with past applicants and potential candidates, to enable a strong talent pipeline; Develops a pool of qualified candidates in advance for roles where needed.
• Draft employment contracts for assigned levels
• Track recruitment statistics and generate weekly, monthly, and quarterly reports for assigned roles
• Fills open positions efficiently and effectively.
• Work with our background checks expert to perform reference and background checks for potential employees.
• Follows the SOP on recruitment process
• Ensures that Authority to Recruit Form (ATR) is approved and/or Position Description is attached to ATR

Compliance and Record Keeping:

• Annually review the Personnel Handbook recommending amendments needed due to changes in local conditions or labour laws.
• Manage Driver timesheets as applicable, ensuring timely submission, approval, accuracy, and filing.
• Maintain health insurance & pension schemes

Compensation and Benefits:

• Monitor compensation - ensuring internal equity & compliance and benefits.
• Facilitate job analysis and update job descriptions.

Payroll and Budget:

• Coordinate with Finance Manager in the preparation of monthly Payroll.
• Advise Country Director on appropriate staffing levels and assist in budget preparat3ion.
• Review employee final payments for accuracy and compliance with labour laws.
• Work with finance to manage all aspects of local payroll, including regularly ensuring compliance with local labor laws and tax regulations

Administration:

• Ensure smooth running of all administrative functions in the office.
• Supervise all travel and hotel arrangements for staff and visitors, including visas and work permits as applicable.
• Supervise general office maintenance and facilities
• Supervise the store and monitor stock taking/keeping responsibilities
• Planning, scheduling, and promoting office events, including meetings, conferences, interviews, orientations, and training sessions.

Training and Development and Performance Maintenance:

• Evaluate the need for employee training and development and make recommendations.
• Develop Learning & Development calendar, as well as skills matrix per Function.
• Oversee the coordination and implementation of annual performance reviews.

Employee Relations:

• Work with senior management to resolve employee relations issues effectively.
• Investigate employee relations issues (on-site and offsite) & work to ensure human resources related decisions are consistent and fair.

Required Qualifications

• 1st Degree in human resources or related discipline, or equivalent combination of education and experience.
• 3 - 5 years experience in the field of human resources and Admin
• Must be familiar with specific Labour laws and regulations governing Human Resources.
• Ability to work with managers to assess complex issues pragmatically.
• Ability to define problems, establish facts, analyze situations and make decisions.
• Excellent written and verbal English and local language skills.
• Ability to interact with and lead employees at various levels.
• Strong understanding of confidentiality as it relates to Human Resources.
• Proficient in MS Office, including Word, Excel and Outlook.

Salary
N100,000 - N120,000 Monthly.

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Location: Ikeja, Lagos

Job Summary
Administrative Activities:

• Welcome visitors in a warm and friendly manner, and answer any questions visitors have.
• Serve as the face of the company, offering friendly service to those entering the building or calling in on the phone
• Ensure the front office (reception area) is neat, presentable, and equipped with all the necessary supplies such as pens, forms, and paper.
• Perform other clerical receptionist duties such as filing, photocopying, transcribing, and faxing.
• Assisting colleagues with administrative tasks.
• Supervise cleaner(s) in cleaning routine.
• Manage the booking and use of Board and Meeting rooms; Assist in preparing of meeting rooms and training rooms.
• Occasionally go off-site to deliver/receive reports or files to/from Clients or suppliers.
• Attend to incoming and outgoing correspondences; Receive letters, packages and deliver them to the necessary department.
• Work with HR Officer action all travel and hotel arrangements for staff and visitors

Functional Support:

• Assist with day to day operations of the HR functions and duties
• Provide clerical and administrative support to Human Resources & Finance executives
• Compile and update Driver records (hard and soft copies)
• Process documentation and prepare reports relating to personnel (Drivers) activities, including staffing, recruitment, training, grievances, performance evaluations etc.
• Coordinate HR projects (meetings, training, surveys etc) and take minutes
• Deal with employee requests regarding human resources issuesand policies
• Manage all digital platforms
• Organizing interviews with shortlisted candidates.
• Assisting in the planning of company events.
• Coordinating new hire orientations.
• Coordinate all trainings for Drivers and New Hires
• Coordinate courier service / mail delivery for the company
• Support the HR Officer in posting internal and external vacancies on various relevant online channels
• Conduct initial CV sifts and shortlists candidates for assigned grade levels
• Follow up with Drivers on process completion (e.g. documentation)

Demands of The Job

• Constant awareness of sensitivity and confidentiality involved in the function
• High level of initiative and creativity in discharging assigned tasks.

Qualifications, Skills & Competencies

• At least ND / HND Degree in any relevant field
• 1 - 2 years of proven experience in a similar role.
• Good understanding of office administration and basic bookkeeping practices.
• Analytical and problem-solving skills
• Great communication skills – written, oral and presentation
• Interpersonal and team working skills
• Prioritization and time management skills to manage multiple conflicting activities and accomplish the desired end results within stipulated timelines
• Interviewing and research skills will be an added advantage
• Proficiency in MS Office Suite (Word, Powerpoint, Excel) will be an advantage
• Preferably residence around Ikeja and environs
• Strong organizational skills with a problem-solving attitude.
• Attention to detail.