Front Desk / Administrative Officer at DRYVA Logistics

Location: Ikeja, Lagos

Job Summary
Administrative Activities:

• Welcome visitors in a warm and friendly manner, and answer any questions visitors have.
• Serve as the face of the company, offering friendly service to those entering the building or calling in on the phone
• Ensure the front office (reception area) is neat, presentable, and equipped with all the necessary supplies such as pens, forms, and paper.
• Perform other clerical receptionist duties such as filing, photocopying, transcribing, and faxing.
• Assisting colleagues with administrative tasks.
• Supervise cleaner(s) in cleaning routine.
• Manage the booking and use of Board and Meeting rooms; Assist in preparing of meeting rooms and training rooms.
• Occasionally go off-site to deliver/receive reports or files to/from Clients or suppliers.
• Attend to incoming and outgoing correspondences; Receive letters, packages and deliver them to the necessary department.
• Work with HR Officer action all travel and hotel arrangements for staff and visitors

Functional Support:

• Assist with day to day operations of the HR functions and duties
• Provide clerical and administrative support to Human Resources & Finance executives
• Compile and update Driver records (hard and soft copies)
• Process documentation and prepare reports relating to personnel (Drivers) activities, including staffing, recruitment, training, grievances, performance evaluations etc.
• Coordinate HR projects (meetings, training, surveys etc) and take minutes
• Deal with employee requests regarding human resources issuesand policies
• Manage all digital platforms
• Organizing interviews with shortlisted candidates.
• Assisting in the planning of company events.
• Coordinating new hire orientations.
• Coordinate all trainings for Drivers and New Hires
• Coordinate courier service / mail delivery for the company
• Support the HR Officer in posting internal and external vacancies on various relevant online channels
• Conduct initial CV sifts and shortlists candidates for assigned grade levels
• Follow up with Drivers on process completion (e.g. documentation)

Demands of The Job

• Constant awareness of sensitivity and confidentiality involved in the function
• High level of initiative and creativity in discharging assigned tasks.

Qualifications, Skills & Competencies

• At least ND / HND Degree in any relevant field
• 1 - 2 years of proven experience in a similar role.
• Good understanding of office administration and basic bookkeeping practices.
• Analytical and problem-solving skills
• Great communication skills – written, oral and presentation
• Interpersonal and team working skills
• Prioritization and time management skills to manage multiple conflicting activities and accomplish the desired end results within stipulated timelines
• Interviewing and research skills will be an added advantage
• Proficiency in MS Office Suite (Word, Powerpoint, Excel) will be an advantage
• Preferably residence around Ikeja and environs
• Strong organizational skills with a problem-solving attitude.
• Attention to detail.