Jobs at Chemonics International

Specific Responsibilities:

• Provides overall office management for the operational activities of the program including the supervision of operations staff
• Manages project office’s training and event planning, travel and vehicles, financial payments (as necessary)
• Helps manage all office procurements and the maintenance of all equipment, materials, and supplies necessary for the execution of activities
• Maintain equipment inventory, verifying all inventory regularly to ensure that the value of all items booked in Abacus under inventory accounts matches with the total value indicated in the inventory report. Ensure all inventory are labeled in accordance with USAID guidelines.
• Ensure the project receives effective services by monitoring the office lease agreements, equipment service contracts, and other relationships with outside vendors that are related to office facilities, services or equipment. Suggest and make improvements as needed.
• Provides support to office staff, including but not limited to ensuring compliance with organizational policy and national labor law
• Manage the physical layout of the office and ensure adequate and healthy workspace for all staff; oversee the office cleaning contract and provide timely performance feedback.
• Performs errands assigned in support of the project, such as pick-ups and deliveries from the office or other miscellaneous tasks
• Maintains the project’s filing system
• Organizes and carries out office logistical operations
• Support recruitment processes
• Other duties as assigned by supervisor

Qualifications:

• Bachelor’s degree in a relevant field
• At least three years’ experience working office administration, experience managing a 20+ person office preferred.
• Demonstrated experience in the starting up and running of a project office including organizing procurement of equipment and managing vendor relationships
• Experience with USAID highly preferred
• Proven ability to mentor, supervise, and support staff and experience managing locally-hired personnel.
• Familiarity with MS Office software suite
• Excellent organizational and multi-tasking skills
• Oral and written English language proficiency, fluency preferred
• Demonstrated leadership, versatility, and integrity

Duration of Assignment:

• Long term, minimum of 2 years expected

Reporting:

• The Office Manager will report directly to the Finance and Operations Director.

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Primary Duties and Responsibilities:

• Manage the security of LUWASH Operations, including risk assessments, stakeholder engagement, physical security, journey management, staff training, security reporting, emergency preparedness and incident response.
• Monitor the local environment in the areas of operations assigned to the position and recommend to the Chief of Party (COP) changes in security posture when necessary.
• Maintain strategic relationships with key government ministries and the Nigerian security sector, including developing relationships with local security professionals, NGO/IP security managers, and security forces for the purpose of enhancing information gathering capabilities and support networks.
• Maintain a strong relationship with Chemonics Nigeria Country Security Team engaging in regular communications and providing updates pertinent to the overall security situation in Nigeria.
• Provide timely reports to the Chief of Party on developing security situations, incidents, or any special security concerns and issues.
• In accordance with established protocol, disseminate special security guidance and advisories to staff within the position portfolio.
• Contribute expert Lagos Specific local knowledge to routine reports and briefings developed by the Chemonics Nigeria Country Security Team.
• Support travel management plans, including carrying out trip planning for special travel requirements and reviewing and approving staff travel as directed.
• Assist in the management of physical security measures, including at the main office in Lagos, at international staff residences, and at locations where staff are based.
• In coordination with the Chemonics Nigeria Country Security Team, manage project emergency preparedness and emergency response planning.
• Carry out staff training as directed, including security orientations, travel briefings, safety drills, and other special training as determined necessary.
• Participate in meetings with the home office Security Management Unit (SMU), providing updates on programmatic activities and areas of significant risk.
• Perform departmental safety and security audits within stipulated timeframes and implementing recommending corrector actions according to the findings.
• Remain on-call 24-hours a day and 7 days a week to respond to security incidents.
• Assist in the management of any security incidents, including coordinating security response actions and ensuring timely reporting.

Job qualifications:

• Nigerian citizen/resident required.
• Five or more years’ experience in management and oversight of security platforms that were implemented in Nigeria and utilized low-profile techniques.
• Demonstrated ability to generate and leverage network connections in Nigeria to promote an accurate and timely understanding of the security context in Nigeria.
• Prior professional experience working in law enforcement or military coupled with private sector work experience preferred.
• Proven expertise in managing response to Nigerian security issues, including current threat environment, security policy, key actors, risk assessment, and best practices.
• Demonstrated ability to produce security deliverables and documentation: security risk assessments, site assessments, standard operating procedures, and briefing documents.
• Experience providing security oversight to an international donor program desirable.
• Ability to report to and coordinate with multiple stakeholders, both internal and external.
• Experience in training civilians on safety and security measures.
• Excellent written, verbal and interpersonal communication skills.
• Advanced IT capabilities with experience in Word, Excel, PowerPoint, etc.
• Fluency in English is required.

Duration of Assignment:

• 2 years, with option to renew following successful conclusion of initial 2-year period.

Reporting:

• The Security Advisor will report directly to the Chief of Party. The Security Advisor will also conduct check-ins with Chemonics Home Office Security Management Unit (SMU) as necessary. The Chemonics SMU will provide overall strategic support to the Chemonics Nigeria security platform and will serve as the key focal point for decisions that impact the entire security platform and in cases of emergency.