Office Manager at Chemonics International

Specific Responsibilities:

• Provides overall office management for the operational activities of the program including the supervision of operations staff
• Manages project office’s training and event planning, travel and vehicles, financial payments (as necessary)
• Helps manage all office procurements and the maintenance of all equipment, materials, and supplies necessary for the execution of activities
• Maintain equipment inventory, verifying all inventory regularly to ensure that the value of all items booked in Abacus under inventory accounts matches with the total value indicated in the inventory report. Ensure all inventory are labeled in accordance with USAID guidelines.
• Ensure the project receives effective services by monitoring the office lease agreements, equipment service contracts, and other relationships with outside vendors that are related to office facilities, services or equipment. Suggest and make improvements as needed.
• Provides support to office staff, including but not limited to ensuring compliance with organizational policy and national labor law
• Manage the physical layout of the office and ensure adequate and healthy workspace for all staff; oversee the office cleaning contract and provide timely performance feedback.
• Performs errands assigned in support of the project, such as pick-ups and deliveries from the office or other miscellaneous tasks
• Maintains the project’s filing system
• Organizes and carries out office logistical operations
• Support recruitment processes
• Other duties as assigned by supervisor

Qualifications:

• Bachelor’s degree in a relevant field
• At least three years’ experience working office administration, experience managing a 20+ person office preferred.
• Demonstrated experience in the starting up and running of a project office including organizing procurement of equipment and managing vendor relationships
• Experience with USAID highly preferred
• Proven ability to mentor, supervise, and support staff and experience managing locally-hired personnel.
• Familiarity with MS Office software suite
• Excellent organizational and multi-tasking skills
• Oral and written English language proficiency, fluency preferred
• Demonstrated leadership, versatility, and integrity

Duration of Assignment:

• Long term, minimum of 2 years expected

Reporting:

• The Office Manager will report directly to the Finance and Operations Director.