Jobs at Aldelia Limited

JOB PURPOSE

• Assistance and support to launch programs promoting a culture of diversity and inclusion in COMPANY which will realize the diversity strategy and roadmap of the Company
• Communicate and promote employee engagement in all teams to support the drive for Company performance through companywide awareness campaigns, workshops, employee surveys, pulse checks, internal and external benchmarks.

JOB DIMENSIONS

• PTM Projects and campaigns: participate and assist to communicate all local diversity programs/projects, the delivery, event organization, organize workshops. Follow-up with periodic and close-out reports
• PTM Studies: Total Engagement and other surveys internal and external with other IOCs and companies for benchmarks; follow-up results and action plan implementation
• Diversity and inclusion: Communicate and assist to administer diversity & inclusion programs – coordination, workgroups, event, conclusion. feedback reports (e.g., Diversity Day, TWICE activities, International Women’s Day, disability day etc.). Ensure the continuous updated content of COMPANY PTM website for upcoming events, news etc.

ACTIVITIES

PTM and Diversity Programs

• Promote Diversity and Inclusion in the work environment at least 4 programs per year
• Interact and promote good relations and practices with the workforce to improve engagement and workplace well being
• Organize and communicate events and projects in line with required agreements and PTM guidelines
• Organize Diversity workshops and campaigns and ensure active participation

Communications

• Prepare newsletters and promotional material in line with the communication and engagement strategy of COMPANY, PTM division and the Diversity and Inclusion department
• Utilize appropriate and available communication channels to ensure key messages reach the appropriate target audiences at agreed intervals and in line with key divisional objectives
• Communicate and raise awareness in all the areas of Diversity and Inclusion.
• Assist with reviews of studies and surveys, publish results as it concerns Diversity and PTM on the PTM Web portal and COMPANY WAT portal
• Ensure contents on the PTM web portal is accurate and up to date by regularly reviewing the web pages and working with the Workplace wellbeing and governance Lead to coordinate and update when necessary
• Attend events organized by other IOCs, Downstream etc to share experiences and improve areas of Diversity & Inclusion
• Maintain archive of records/information published

Cost Efficiency

• Adherence to the Group’s cost reduction and management philosophy without a negative impact on quality and relevance
• Generates data and analysis on associated costs from the diversity campaigns and proposes improvement and cost optimization initiatives

CONTEXT AND ENVIRONMENT

• An environment which consists of a very diverse workforce (ethnic, cultural, gender and generational) and its attendant challenges, thereby requiring focused attention to achieve smooth and effective change management implementation.
• A dynamic environment which requires well documented information for reporting.
• Legal implication on misinterpretation or miscommunication of Company information
• Studies and research, campaigns and workshops which effectively show importance of employee engagement and wellbeing for the individual and the organization

ACCOUNTABILITIES

• Organize programs, workshops, campaigns aimed at fostering an environment which seeks to enhance staff engagement and wellbeing in order to reduce/eliminate all psychosocial risk factors and promote a pleasant work environment
• Disseminate surveys to staff and process feedback in all areas of diversity and Inclusion issues. Effectively close out any complaints/recommendations
• Updated PTM website which reflects appropriately the current news

HSE OBJECTIVES

• Familiarize self with COMPANYS emergency procedures, carry out assigned responsibilities safely and report any incident, unsafe act or operation.
• Ensure all personnel under his/her supervision are well trained and aware of their HSE responsibilities with continuous monitoring.

QUALIFICATIONS / EXPERIENCE REQUIRED

• A graduate in the Arts or Humanities or Social Sciences with 3-6 years post qualification experience, preferably in Human resources or External Relations. Oil and Gas industry experience an added advantage.
• Good problem solving, innovative, communication, presentation and analytical skills and, proficiency in MS tools is required
• Relationship and team building skills essential to working relationships with staff of diverse ethnic and international background

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Job Summary:

• The Public Relations Manager is responsible for shaping and maintaining Company's image within the competitive landscape of the luxury market.
• The primary function revolves around strategic communication, ensuring that Company's reputation align seamlessly with its brand values.

Key Responsibilities:

• Develop and execute comprehensive PR strategies aligned with Company's business objectives.
• Identify key media opportunities and cultivate relationships with relevant journalists and influencers.
• Ensure consistent and impactful messaging that reinforces Company's brand identity.
• Collaborate with internal teams to integrate PR strategies into overall marketing initiatives.
• Manage media inquiries and proactively pitch stories to secure high-quality media coverage.
• Foster and maintain positive relationships with key media outlets, editors, and influencers.
• Plan and execute luxury events, product launches, and press conferences to generate media interest and brand visibility.
• Oversee all aspects of event coordination, including invitations, logistics, and post-event follow-ups.
• Develop compelling press releases, articles, and other written materials that align with Company's messaging and image.
• Ensure consistency in tone and style across all written communications.
• Develop and implement crisis communication strategies to safeguard Company's reputation.
• Manage the PR budget effectively, allocating resources for maximum impact.
• Evaluate and report on the ROI of PR activities.
• Cross-Functional Collaboration: collaborate seamlessly with internal teams to integrate PR strategies into overall marketing initiatives.

Requirements:

• Bachelor’s Degree in any discipline (candidates with international degrees are encouraged to apply) preferably in a field related to mass communication, public relations or marketing.
• Professional certification in NIPR / NIMN Membership is preferred.
• Plan and execute luxury events, product launches, and press conferences to generate media interest and brand visibility.
• Oversee all aspects of event coordination, including invitations, logistics, and post-event follow-ups.
• Develop compelling press releases, articles, and other written materials that align with Company's messaging and image.
• Ensure consistency in tone and style across all written communications.
• Develop and implement crisis communication strategies to safeguard Company's reputation.
• Manage the PR budget effectively, allocating resources for maximum impact.
• Evaluate and report on the ROI of PR activities.
• Cross-Functional Collaboration: collaborate seamlessly with internal teams to integrate PR strategies into overall marketing initiatives.

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Job description

• The regional office in Lagos is responsible for investments in Nigeria. We are seeking a highly motivated and organized Office Manager to join our dynamic team in Lagos. The successful candidate will play an instrumental role in overseeing the administrative, logistical, and financial functions of the office. You will be responsible for ensuring smooth day-to-day operations, managing office supplies, handling accounting tasks, and supporting the team in various logistical needs. The Office Manager has to show a high level of autonomy and maturity in his/her work and most importantly, he/she has to be able to work independently. The office manager will work in close contact with Proparco’s Country Director for Nigeria, Proparco’s Finance Department in Paris and Agence Francaise de Development office in Abuja. Fluency in English is required, and knowledge of French is a plus.

Key Responsibilities and Accountabilities

Administration:

• Oversee the daily operations of the office to ensure everything runs efficiently. Manage office correspondence, including emails, phone calls, and other communications.
• Maintain and organize office files and records.
• Manage reception of visitors
• Handle scheduling and calendar management of the Country Director.
• Organise meetings, events and conferences, including room reservation, preparation of participant lists, and secretarial support during the meetings.
• Handle IT first level support for the team in coordination with AFD Lagos IT team and the Group IT Department

Logistics management:

• Coordinate travel arrangements for the team, including flights, accommodations, and transport.
• Coordinate travels of HQ members business travels to Nigeria
• Manage office supplies and inventory, ensuring the office is always well-stocked.
• Manage relationships with vendors and service providers for office maintenance and supplies.
• Supervise the proper functioning of office equipment and arrange for repairs as needed.
• Manage the driver’s schedule and maintenance of the company car
• Conduct periodic physical inventories

Accounting, Budget Management, and Treasury:

• Oversee and maintain office financial records, including processing invoices and receipts.
• Monitor office expenses and provide regular financial reports.
• Ensure timely and accurate payments of bills and invoices.
• Monitor bank accounts: Reconcile movements on bank accounts, establish periodic reconciliation and report any anomalies
• Prepare funding request form HQ and prepare transfers to local currency bank account
• Drive the preparation and monitoring of the office budget.
• Prepare periodic financial reporting

Support the Country Director

• Contribute to the preparation of the monthly operational reporting to HQ
• Contribute to Proparco’s communication strategy in Nigeria Required

Qualifications:

• Bachelor's degree in Business Administration, Finance, or a related field.
• Minimum of 5 years of experience in office management or a similar role.
• Strong proficiency in English (both written and spoken).
• Knowledge of French is a significant advantage.
• Excellent organizational and multitasking skills with keen attention to detail.
• Strong communication skills and the ability to work collaboratively in an international team environment.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and other office management software.
• Strong problem-solving abilities and a proactive approach to tasks. Additional Skills: Knowledge of basic accounting principles and financial reporting.
• Excellent organizational, administrative and time management skills
• Ability to interact simultaneously with multiple stakeholders
• Flexibility and adaptability to a fast-paced work environment
• Excellent verbal and written communication skills.
• Pro-active, logical reasoning, problem solving, analytical skills and detail-orientated.
• Willingness to work in an international/French environment