Job Vacancies at Plan International

Role Purpose

• To ensure effective and efficient management of human resources-related activities towards implementation of the Development programme in Plan Nigeria. 
• Working with the Head of People and Culture, the role provides technical support to all People and Culture systems for the country programme and ensures that all People and Culture processes, procedures and practices are in line with Plan International policies and best practices. 
• The position is also the administrative and strategic leader of the Developmental response.

Dimensions of the Role

• Reporting to the Head of People and Culture, the People and Culture Manager will coordinate and ensure that the People and Culture Department achieve its core objectives within the Development programme and the organization.
• The post holder will line manage People and Culture Officers in the development programme and the other People and Culture roles based in the Country Office.

Accountabilities

• Manage all People and Culture-related matters with support from the Head of People and Culture, including ensuring staff understanding and compliance with the Staff and P&C manuals.
• Leads and coordinates all recruitment and selection processes for the development Programme and ensures all recruitment documents are processed for necessary approvals.
• Plans and delivers induction for new staff to enable them to settle faster and easily.
• Develop and implement a capacity-building plan for all staff, associates and partners on key organizational policies, processes and procedures
• Maintains up-to-date development programme organization charts, job descriptions and employee records to support the programme needs.
• Ensures adherence to HR policy and practices that are consistent with global policy and compliant with local statutory and legislative requirements that prevent organizational conflicts.
• Provide coaching and advice to Managers and Supervisors on all HR issues, promoting fairness and transparency in the handling of people management practices, including whistleblowing disciplinary, grievances to maintain consistency and fairness within the organization.
• With support from the Head of People and Culture, conducts annual training needs analysis for all staff, source for, plan and deliver training to address performance gaps.
• Supports managers and staff in implementing the Plan International performance management process.
• Liaises with line managers to develop and maintain succession plans for key roles in the programme for the smooth transition of the key roles and also implement career development plans
• Facilitates activities that would motivate and support the retention of staff to retain the best staff.
• Upholds harmony/teamwork among staff to create a good and healthy working environment that improves performance.
• Manages all staff annual leave
• Coordinates timely submission of approved time sheet for all staff in the response
• Participates fully in local NGO or multi-sector HR networks and ensures that learning/best practices are shared and utilized
• Manages all staff onboarding process and exit process on the HRIS system
• Works with Line manager to ensure registration and Management of staff on the Group Life and Health Insurance
• With Support from the line manager, processes all HR-related payments to staff and 3rd parties (relocation allowances, final entitlement payment etc)
• Ensures effective management of all staff Benefits- in the Development programme (HMO service etc)
• Ensure staff provide complete and proper documentation for payroll management
• Works closely with the Head of People and Culture for payroll administration
• Ensure all staff exit processes are completed including ensuring that separating staff are paid terminal benefits where applicable
• Acts as the first point of contact for all staff complaints in the development programme and Country office.
• Work closely with the Head of People and culture to ensure all regional and global KPIs are submitted in a timely manner
• Participate in the annual budgeting and planning process for the P&C department
• Ensure proper file management system is maintained for both full-time staff and Adhoc staff across the development programme locations
• Supports internal and external audit processes
• Performs any other duties to be assigned to support the attainment of organizational goals.

Technical Expertise, Skills and Knowledge
Essential:

• A B.Sc Degree in Human Resource Management/Social Sciences or other related courses. Any relevant professional certification and a Master’s degree will be added advantage.
• 3 - 5 years’ practical work experience in managing human resources systems in a similar organization
• Familiarity with Nigerian laws. 
• Experience successfully implementing organisational HR policy and practice.
• Experience in an HR specialist function, organisational design, performance management, reward management, recruitment and selection, or training and development
• Excellent writing and speaking in English language

Skills & Knowledge:

• Basic Human Resources skills
• Communicates clearly and effectively appropriate to the audience
• Possession of good report writing skills
• Passion for learning and development.
• Good computer literacy skills.
• Team player.

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Role Purpose

• To provide support to sound administrative, office and logistics support to the Abuja office in line with policies of Plan International.
• The role will contribute to effective office management including support to store management, inventory/asset management, line managing CO drivers, coordinating all land travels and supervision of janitorial services.
• The incumbent will employ the use of general office practices and administrative procedures to carry out assigned

Dimensions of the Role

• Implementation of administrative processes, protocols and systems for the Abuja Office.
• Provide administrative and logistical support for staff.
• Supervision of janitors / cleaners.

Accountabilities
Vehicle Maintenance and Management:

• Ensures that daily and weekly vehicles and stand-by generator inspections are performed and that regular servicing is carried out.
• Ensure all PIN vehicles are cleaned and routine checks performed to ensure they have proper working tools on a daily basis.
• Ensure all PIN vehicles are refuelled using an approved fuel voucher and records this on the vehicle log sheet timeously.
• Ensure all PIN vehicles are parked safely at designated place at the end of each working day not later than 6 pm.
• Ensure all PIN vehicles have official documentation up to date (licence, insurance, etc.).
• Ensure vehicles have necessary materials such as umbrellas, first aid box, map, fire extinguishers etc.
• Facilitates the repair or recovery of vehicle and generator breakdowns when required, including repair/recovery outside of working hours; follows up on periodic services of the vehicles.
• Coordinate and update the daily movement board (Airport drop-offs/pick-ups and movement within/outside the town).
• Ensures that after hours travels have prior formal approval by the admin department.
• Ensure vehicle movement log book is filled timely and regularly and files in accurately.
• Report immediately to the Admin and Logistics Officer, all accidents or issues involving Plan International vehicles.
• Compliance to the motor vehicle and travel policy provisions of Plan International Nigeria.
• Analyses/ review and monitor monthly fuel consumption report for all the CO vehicle.
• Prepare and submit a monthly vehicles’ maintenance, vehicle movement and fuel consumption report.
• Keep updated a quarterly price survey for the fuel commodities and vehicles repair and maintenance spare parts.
• As Focal Point of the Global Fleet Tracking System, ensure all data for the Country are submitted online every 8th day of each month.
• Analyse monthly the Global Fleet Report and make recommendations for improvement to the line manager.

Staff and Material Transportation:

• Facilitates transportation of staff and designated people to all areas as instructed and with approved vehicle request forms.
• Enables the ferrying of goods to required points as may be directed from time to time.
• Ensure that all Plan assets are not left unattended in the vehicle whilst parked.

Other Services Provision:

• Organize the dispatching and delivery all documents between Plan and other service providers.
• Dispatch of goods and materials to various projects offices to facilitate program delivery without any reports of loss or destruction of items
• Line manage and coordinate the CO drivers and manages their routine daily schedule
• Comply with Plan’s Child Protection Policy at all times to safeguard and protect the child at all times without any reports or incidents of child abuse.
• Knowledge of general office practices and administrative procedures.
• Supports in maintenance of general office systems including filing, sending, receiving and distributing documents, photocopying/scanning, etc.
• Assist with organization of meetings and special events.
• Assist in conducting market survey and product research as may be required by logistics and admin team on regular basis
• Assist with sourcing for quotations towards the procurement of goods and materials for program delivery as per corporate procedures to ensure value for money is obtained.
• Responsible for posting good receipt on SAP using relevant documents – (delivery note, invoices and PO).
• Support program activities in the office where necessary.
• Keep and maintain store records and materials to ensure prompt supply of materials to staff for the effective discharge of their work without any disruptions of work-flow
• Maintain good and professional relationship with relevant vendors and visitors to the Office
• Resourceful in gathering and providing information.
• Ensure that the office is tidy at all times through effective supervision of the cleaners
• Receives and signs for fixed asset items and maintains physical inventory
• Ensures that assets are received, coded and registered in the assets register and ensures disposal of assets are carried out according to existing policies and specific donor rules.
• Use systems and processes to assure smooth and timely flow of work.
• Perform any other duties that may be assigned from time to time to support the attainment of organizational goals.

Technical Expertise, Skills and Knowledge
Essential:

• A Diploma certificate with minimum of 3 years work related experience or BA/ B.Sc / HND in any discipline with minimum of 2 years related field experience.
• Previous experience in usage of operations ERP especially SAP.
• Proficiency in MS Word, MS Excel and MS Outlook a must.
• Knowledge of operating standard office equipment.
• Excellent communication skills - written and verbal.
• Ability to prioritize projects and strong problem-solving skills.
• Good research skills and attention to detail.

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Role Purpose

• This role is expected to provide leadership for Plan International Nigeria’s programming, strengthening the quality and building innovative approaches.
• S/he will lead the programme team in developing and managing innovative and quality girls focused and gender transformative programmes in line with the Country Strategic Plan as aligned to the global strategy.
• The job holder will monitor and evaluate the impact of the programme and ensure shared programme learning. As determined by the CD, S/he will act for the CD and carry out strategic country leadership responsibilities.

Dimension of the Role

• Communicates widely within Plan International Nigeria, with partners and related government institutions. A strategic leadership position; the post holder will work with the CD, and the Heads of Development and Humanitarian programmes. 
• Plan International Nigeria being a dual mandate programme, the Director of Programme Quality and Innovation will provide specialist advice to the country, regional and international programme team on the development and humanitarian issues in Nigeria.
• The role requires the ability to analyse and communicate complex information at a simple level to a wide audience and Influence diverse internal/external target audiences in Nigeria and probably within the West African region.

Accountabilities
Key End Results and typical Responsibilities:
Provide strategic leadership for the programme unit:

Management:

• Developing programme policies, objectives, activity plans and timelines;
• Member of the Country Leadership Team.
• Contribute to the collective and informed decisions made by the Senior Leadership Team and Country Leadership Team (CLT) on major issues for program strategy, implementation and monitoring.
• Facilitate the design and evaluation of the Country Strategic Plan and Programs
• Facilitate the establishment and implementation of standards of accountability, effectiveness and efficiency in the achievement of Plan’s programme.
• Act as Country Director where necessary.

Programme Development and Management:

• Develop programmes and project management annual operational plan and budget. 
• Ensure coordination between development and humanitarian response programme
• Ensure all programme compliance with programme quality procedure.
• Ensuring that the programme is implemented in a cost-effective, consultative, participative and gender-sensitive way and ensuring a gender-transformative manner in all Plan International Nigeria programmes
• Work with programme managers and the Partnership team to ensure capacity-building plans are developed for each partner and monitor the implementation of these plans.
• Conduct regular and frequent programme support visits to all programme locations with the aim of providing programmatic directions and support to Plan International Nigeria staff and partners in terms of programme delivery, donor compliance and programme implementation.
• Chair Programme Management Team meeting.
• Hold regular programme management meetings with programme managers, and heads of support departments.
• Ensure Monitoring, Evaluation and Learning frameworks are developed for each programme and implemented.
• Represent Plan in national, regional and international meetings as may be recommended by the Country Director and ensure that information/agreements are communicated and implemented accordingly.
• Publications – provide leadership in the facilitation of the publication of Plan Nigeria’s corporate program reports/documents.
• Build relationships with appropriate partners/networks working with Plan International Nigeria.

Financial Management and control:

• Ensuring the implementation of appropriate financial controls for the programme
• Monitor monthly budget versus actuals, and advise the Country Director of any problems associated with programme implementation and budget including spent 
• Ensure budgets are developed that are cost-efficient and realistic.

Human Resource Management:

• Performance management of all programme and resource mobilisation staff.
• Support the programme staff and identify areas for improvement in their performance.
• Coordinate with the Human Resource Manager, Programme Units managers and identify training needs and appropriate training courses for them.
• Train and induct Country Office and Programme Unit Administration staff on basic Plan procedures, best practices, etc. as required.
• Ensure staff safety, staff security, and medical and security evacuation procedures are drawn up, approved and implemented, as appropriate.

Dealing with Problems:

• Ability to manage competing priorities and expectations from internal and external stakeholders and remain calm and resilient in the face of pressure.
• Exhibit dynamism in leadership, nurture talent, and drive learning and sharing so as to ensure effective and efficient high program support that helps deliver the country’s strategic plan.
• Influence situations where he/she has no direct control over resources;
• Manage multiple and work with distant colleagues to form a virtual efficient administration team;
• Use Plan procedures to settle conflicts among the administration staff;
• Resolve problems that are not covered by established processes.
• Analyse possible causes of problems and suggest solutions to get them resolved.
• Refer, whenever necessary, the case to the Country Director or to the CMT for consideration.

Communications and Working Relationships:

• Prepare annual programme reports for domestic and international consumption.
• Prepare and submit relevant quarterly reports to the regional office.
• Provide the Regional Hub, Global Hub, National Offices and other Cos with timely responses concerning queries linked with the programme.
• Report to the Country Director.
• Provide advice and support to Plan International Nigeria Country Director on programme Quality and innovation issues.
• Work with all SLT / CLT Members and other heads of departments for the efficiency of Plan International Nigeria’s operations;
• Coordinate with Human resource and administration Unit leads in evaluating programme personnel at the Plus.

Technical Expertise, Skills and Knowledge
Qualification and Experience:

• A Master’s Degree in Social Science, Development Studies or other related fields.
• At least 10 years of experience (5 of which must be at the Senior or Country leadership level) working in programmes, Monitoring and evaluation and resource mobilisation.
• Extensive knowledge of Nigeria’s socio-economic and political environment. Including development and humanitarian context.
• Extensive knowledge of Nigeria’s development and humanitarian programming environment.
• Strong national network capacity to influence programme direction.
• Experience in producing proposals and reports for a variety of donors
• Demonstrable understanding and experience of gender equity issues and their relevance to development and humanitarian response work

Skills:

• Strong leadership and management skills.
• Excellent knowledge of relevant complication applications including Microsoft Office applications (Word, Excel, PowerPoint and Outlook), SAP and other relevant applications
• Fluency in written and spoken English. Working knowledge of French will be an advantage.
• Communicates clearly and effectively in a style that inspires confidence and builds credibility with staff.
• Sensitivity to cultural differences and the ability to work effectively in a multicultural environment.
• Excellent Teamwork skills and the ability to build good relations both internally and externally.
• Analytical ability to draw pertinent conclusions.
• Ability to influence, negotiate with and persuade staff at all levels of the organisation.
• Ability to manage time effectively and prioritize tasks
• Ability to maintain and achieve operational efficiency and identify and mitigate risks related to administration.
• Proven influencing and negotiating skills with internal and external audiences.
• Confident representation skills.

Behaviours:

• Creates strong sense of purpose and commitment within own part of the business and with stakeholders
• Holds self and others to account to deliver on agreed goals and standards of behaviour
• Demonstrates a high degree of professionalism/integrity
• Strategic thinking and effective contribution to own work and organisational development.
• Sound judgement and decision-making in complex situations
• Strong emotional intelligence including self-awareness.
• Leads by example to motivate high performance of others
• Very strong commitment to continuous learning

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Role Purpose
The purpose of this position is:

• To provide Overall leadership and management of the finance function, promote financial stewardship, accountability, reliability and accuracy of financial reports, ensure effective resources management, accounting and reporting and utilization and safeguarding of assets.
• To implement financial policies for budget, cash management, grants and other donors accounting, project financial review, accounting and reporting in compliance with Plan International Inc. process and policies.

Dimensions of the Role

• The position manages directly 5 staff in the Country Finance Department.
• The Country Finance team is composed of around 29 staff including field and project accountants
• The Country Finance Manager leads the financial services provided within Plan International Nigeria which has an annual budget of approximately €30 million
• Member of the Country Leadership Team.

Accountabilities
Oversight and development of an excellent and high-performing finance team within the country:

• Developing, motivating and retaining current finance staff, and recruiting new staff as it may be necessary,
• Establishing and implementing development and training plans for all finance staff,
• Leading regular meetings of finance team members including those at the Program Implementation and Impact Areas (PIIAs),
• Ensuring performance management of all finance staff occurs in line with the global standard.

Grants financial reporting and record-keeping are thorough, well maintained and accurate:

• Ensuring that all grant budgets are fully costed; include cost recovery of staff costs and support services,
• Accurate maintenance of grants expenditure records including supporting documentation which is approved by the appropriate authority,
• Ensure timely submission of accurate financial reports to donors,
• Maintaining close monitoring of advances to partners, expenditure reporting by partners and complete supporting documentation and ensure at least 20% of all partner liquidation are verified by you,
• Ensure partners strict compliance to new Plan international Nigeria local partnership guidelines.

Plan Nigeria management and teams are supported by effective financial services, financial information and advice:

• Support the Country Director in preparation of funding requests and communicating other business plans to the regional office,
• Report PIIA and country office results against budget, and other key financial measures to the Country Leadership Team including advising on issues highlighted by the financials and recommendations to address these,
• Support payroll, regulatory returns and tax compliance as required,
• Provide efficient payment services to Plan International Nigeria staff,
• Ensure financial due diligence of partners is completed as part of partner assessment processes.

Budgeting and planning are based on excellent and timely financial data:

• Organise and control the annual budget and quarterly reforecasting processes including communicating instructions, meeting deadlines,
• Ensure quarterly review and update of country operational budgets.

Financial reporting and cash management is accurate and compliant with established policies and procedures :

• Manage the general ledger and cash management processes including cash forecasting, balance sheets accounts,
• Ensure best financial processes and practices are maintained, and introduce new ones as appropriate,
• Updating the financial authorisation matrix and obtaining the approval of the Country Director as frequently as may be required,
• Support project audits and leads on Plan International Nigeria audit. Also, ensure that audit actions are implemented and alternative actions taken as required to address weaknesses in financial controls and procedures identified in finance and other forms of audit reports,
• Support the Country Director’s submission of timely and reliable financial information.

Technical Expertise, Skills and Knowledge

Essential:
Knowledge:

• BSc. In Accounting, Finance or any related field. A master’s degree will be an added advantage
• Professional Financial/Accounting qualification (ICAN, CPA or equivalent)
• 5 – 7 years’ experience with at least 3 of those years in a senior management position
• Knowledge of the sector and the financial management issues specific to it is an advantage
• Knowledge of International Financial Reporting Standards, Control standards and the reporting requirements of major international grant donors.

Skills:

• Proven effective management skills leading teams across several sites and operating in a multi-cultural and matrix management structure
• Excellent proven financial analytical skills
• Ability to demonstrate and foster in team members a strong commitment to meeting the needs of other employees and managers for financial services
• Good written and spoken English is also an advantage.
• Proficient in Microsoft office packages and with Plan’s general ledger, grants tracking and SAP system
• Striving for high performance across the team and for Plan’s business
• Strategic thinking and innovation – fining efficiencies in the use of resources
• Decision making and risk management – identification and action on financial risk management in line with compliance requirements
• Influence and communication – able to communicate concerns to managers and teams
• Building effective teams and partnerships – with teams and stakeholders
• Developing people – leaving a legacy of a locally able team
• Self-awareness and resilience – operating in a highly volatile and developing context
• SAP knowledge will be highly appreciated.

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Role Purpose

• The internship programme in Plan International Nigeria provides on-the-job training in program management, research and data gathering skills, communication, people skills, and work ethics.
• It enhances the educational experience through practical and guided hands-on exposure and involvement in Plan Nigeria’s development projects as well as providing exposure to the working environment of a multilateral organization and a better understanding of Plan Nigeria’s goals and activities.

Dimensions of the Role

• Reports to People & Culture Officer
• Programme, Logistics and Finance Departments: collaboration, coordination, and exchange of information.

Accountabilities

• Support human resource management processes for Plan International Nigeria
• Support with the implementation and ensure adherence to HR policy and practices that are consistent with global policy and compliant with local statutory and legislative requirements that prevent organizational conflicts.
• Support in the update and maintenance of all employee records (hard and soft copies)
• Support in the management of Monthly timesheet requests: submission, collection and verification for the P&C unit
• Provide support with the provision of audit documents
• Manage all Adhoc staff recruitments
• Maintain proper and up–to–date records of all Adhoc staff
• Take minutes of meetings and assist in the elaboration of papers, powerpoint presentations and analytical contributions, as well as other products and tools that will facilitate human resource management activities in the organisation
• Follow up with staff to ensure everyone has up-to-date signed payslips
• Other tasks/duties as required.

Additional Responsibilities:

• This job description is not intended to be all-inclusive and the employee will also perform other related tasks as required and be responsible for reporting and communicating of progress and achievement of the specific assigned task
• Maintenance of high technical standards.
• Conduct all duties in a professional manner following Plan International Nigeria staff regulations, values and codes of conduct.

Technical Expertise, Skills and Knowledge
Essential:

• Degree in Human Resource Management, Public Administration, Business Administration or any related field. 
• Less than one-year post-NYSC working experience 
• Knowledge and understanding of Nigerian Labour and employment laws
• Demonstrated interest in the field of development and Human Resource Management in International aid organisation
• Language skills; written and spoken proficiency in English and preferably a command of the local language.
• Internet proficiency, as well as proficiency in MS Office (Word, Excel, PowerPoint), is required.

Skills & Knowledge:

• Excellent organizational and interpersonal skills.
• Excellent ability to communicate and maintain diplomatic and productive relations with the team; resourcefulness, flexibility and ability to work in a changing and challenging environment.
• Ability to interpret, analyse and explain the official employment regulation framework.
• Possess positive attitude, Demonstrated integrity, confidentiality and approachability.