Job Vacancies at Malaria Consortium

Malaria Consortium is recruiting for an Administrative Officer to join our team in Plateau, Nigeria.

The purpose of this position is to provide administrative support to the Malaria Consortium office in the state. The officer will lead the everyday administration of the office with support from the project staff

The Administrative Officer will provide general administrative and logistics support to the State office and ensure efficient use, functioning and management of the office. This will include to have an updated data bank of consultants, vendors and stakeholders. The officer will ensure an effective maintenance system of all office equipment, including generator, photocopiers, computers and its networks, printers and other office assets.

The AO will support the state office and will report to the State Project Manager and dotted line reporting to the Country Operations Manager. S/He will work together with the state team and country office staff in planning, budget, scheduling and coordination of project activities. He will also liaise with relevant country office staff to ensure resources for scheduled activities are available on time and to required standard, this will include quantification of printed materials ensure logistics are put in place.

Office Administration - 70%:

• Coordinate the day-to-day administration of the office with support from staff
• Oversee the management and maintenance of the office assets, utilities, office equipment, consumables and supplies;
• Responsible for recording and updating of office assets in the asset register;
• Providing monthly reports on state activities as it relates to the admin, procurement and logistics to the office manager at the country office;
• Lead in setting up a filling system for the office, ensuring ease of storage and retrieval of documents;
• Develop and maintain effective maintenance procedure for all IT equipment and computer in the office

• Responsible for overseeing all logistic arrangements including maintaining an updated record of events, travel itineraries of staff and short term consultants (as applicable) to ensure proper delivery and satisfaction of service to the projects;
• Responsible for procurements of assets to the state offices in line with MC procurement policies as well as vendor management and other service providers contracting (including security and IT);
• Will ensure updated records and valid documentation all of vendors. And other service providers and consultants are registered on NAV;
• Responsible for negotiations with hotels, travel and transport services and oversee general logistics for field/state activities;
• Liaises with Country Office on administrative and logistics difficulties and other office maintenance issues;
• Line manages the officer driver, by providing supervision, coaching and mentoring support in developing vehicle movement plan, implementation and review;
• The officer will check the vehicle log sheet and driver’s time sheet and sign off on them monthly;

Programme Activities – 30%:

• Coordinate internal and external stakeholder or technical meetings, workshops, seminars, including all travel and accommodations arrangements;
• Lead the compilation of participants list (i.e. CHWs, health facility staff, team supervisors, ward supervisors, state, and LGA supervisors), during MDA and other project events
• Responsible for contracting short term consultants in state office in close communication with the HR manager at the country office and in line with the procurement policy;
• Responsible for coordinating the administration and logistics support for the programme office on all field related activities in the state;
• In line with the programme budget and working closely with the finance officer, ensure value for money of all procurements for programme activities carried out in the state;

Person specification:

Qualifications and experience:        

Essential

• Bachelor's Degree in Administration, Social Sciences, Project Management or similar
• A minimum of 3-years’ experience in a related role
• Previous experience within the INGO sector and in a related role

Desirable:

• Person resident in and working experience in the State of Assignment
• An in-depth experience in similar positions/assignment
• Ability to work independently in an organized manner but within an integrated team

Work-based skills and competencies:

Essential:

• Highly numerate and analytical
• Ability to work on own initiative and as part of a team
• Ability to work with little or no supervision
• Ability to multi-task
•  Strong Microsoft office suite skill
• Superior attention to detail
• Excellent communication skills
• Budget development, work-plan Implementation and Expense reporting
• Proven writing skills in English
• Excellent computer skills in MS Word and Excel

Desirable:

• Demonstrable passion for Malaria Consortium’s mission; a strategic manager with integrity and a desire to work in a dynamic environment
• Strong analytical skills and experience interpreting a strategic vision into an operational model
• Ability to work effectively in a culturally sensitive setting
• A collaborative and flexible style, with a strong service mentality
• Knowledge of use of database tools will be an added advantage
• Skill in MS Access will be an added advantage
• Proven team-building and representational skills

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Malaria Consortium is recruiting for a State Programme Manager to join our team in Sokoto, Nigeria.

The Project Manager will be responsible for the overall management, coordination and harmonisation of the Nigeria component of this multi-country multi-donor project. Lead project implementation activities ensuring consistency with the overall multi-country programme’s performance framework, and in line with Malaria Consortium’s core values. S/he will lead the project team in the states and liaise closely with the Zonal Programme Manager, keeping the West Africa Programmes Director in the loop.

The Project Manager (PM) will provide management leadership to the State level staff on the project. S/he will be responsible for delivery and achievements of the project goal and objectives ensure that reports are completed in a timely manner and shared with relevant stakeholders and stored to enable effective decision-making. S/he will lead the development and periodic review of relevant systems for the project in line with the organization policies.

The PM will travel to field offices and represent the country office, nationally and internationally where relevant. 

The PM will be a member of the Country Management Team (CMT) and will report to the Zonal Programme Manager. The PM will supervise directly a team of staff with input into the performance objectives and reviews of these staff. The PM will work with the Country Technical Coordinator, Country Finance Manager and other Project managers on similar projects in delivering the objectives of the project.

Project Management:

• Work with other members of the country team and the Zonal Programme Manager (ZPM) to coordinate State-level activities for smooth project start up and project planning
• Lead with support from the ZPM and CTC, the definition of project scope and deliverables, technical and program management needs and subsequently develop and resource quarterly support plans
• Responsible for coordinating overall project implementation and ensure activities are carried out on a time and within budget
• Develop, cost and monitor annual, quarterly and (during four-month SMC delivery period) monthly activity plans to ensure that deliverables are met and milestones achieved on time
• Actively oversee management of project budget, including compliance with established cost categories, monthly review and correction of transaction lists, analysis of monthly budget verses actual reports, and quarterly financial forecasting
• Support ZPM to liaise with key stakeholders (National Malaria Elimination Programme, Ministry of Health, PMI, UNICEF, other organisations carrying out SMC, community health workers, community leaders) to ensure coordination of SMC delivery and timely resolution of problems
• Closely liaise with NAFDAC in related activities on pharmacovigilance,
• Lead in producing biannual narrative and financial reports, as well as more frequent activity reporting as requested
• Lead the development of any additional country project documentation that may be requested by the West Africa Programmes Director, or Project Director
• Ensure transparent and accountable management and reporting of SMC drugs through provision of technical assistance to government actors and regular field visits
• Work with Country Communications Manager to develop and roll out BCC campaign to ensure mobilisation of caregivers and improve SMC uptake
• Contribute to the development of the communication plan and the implementation of the SMC community and health facility mobilization plan
• Ensure that the process of project implementation and lessons are comprehensively documented, including production of case studies and other documentation for internal and external dissemination
• Work closely with the Country Technical Coordinator, Senior Technical Specialist and the Regional Epidemiologist to prepare and implement a country project monitoring and evaluation framework
• Work closely with the ZPM and the Project Director to regularly update and implement a risk management plan
• Be responsible for building functional partner relationships in country among the project’s stakeholders
• Be responsible for supervising country staff as assigned
• Work with the relevant country personnel and the ZPM to prepare and implement an exit strategy to see the smooth end of the project

Technical contributions:

• Work with the country project teams and the Country Technical Coordinator to determine technical support needs that are needed to implement the project effectively and with high quality
• Liaise with the ZPM to ensure that appropriate and quality technical support is provided in response to the project’s needs
• Contribute to the development and production of dissemination documents to allow wider sharing of Malaria Consortium’s experiences, lessons and successes
• Actively participate as a member of Malaria Consortium Nigeria’s Technical Team through regular attendance and active participation at Technical Team Meetings; with defined inputs to other Malaria Consortium Nigeria projects when necessary, and input into needs assessments and the development of project proposals, as requested

Technical performance management and quality assurance:

• Implement project deliverables using the Country Technical Quality Assurance System as a guide to assure the quality of the work
• Work with the project team to see that there is a project learning cycle, which is able to use on a monthly basis, the project monitoring data and other data, to understand project implementation and inform any changes
• Monitor project progress using the appropriate templates for reporting on achievements against targets quarterly
• Keep abreast with evidence and best practices that are related to the project

Representation:

• Identify strategic opportunities at national and sub-national level to share project experiences and learning to further the objectives of the project
• Represent MC at the SMC Technical Working Group within NMEP
• Work with the West Africa Programmes Director and Country Programme Manager to see that Malaria Consortium is purposefully represented at national level platforms
• Work with the West Africa Programmes Director and Country Programme Manager to keep relevant national stakeholders abreast with the project.

Qualifications and Experience:        

Essential:

• 7 – 10 years’ post-qualification in medicine or any other public health-related field
• 3 –5 years’ experience in project management, with a preference for health projects management
• Significant operational and supply chain management experience in a developing country
• Strong management skills, demonstrated ability to supervise the performance of others to meet high quality and timely project deliverables
• Ability to work in English (speaking and writing)
• Experience in project, budget and financial management 

Desirable:

• Previous experience in coordination or management of mass drug administration or pharmaceutical supply chain management in northern Nigeria.

Work Based Skills and Competencies:

Essential:

• Demonstrated understanding of procurement procedures
• Ability to communicate and negotiate with people from different back grounds and professions 
• Strong analytical skills, including the ability to make complex information understandable to diverse different audiences
• Flexible and able to adapt to a quickly changing environment by applying knowledge and experience to solve unforeseen and unexpected problems
• Strong representational skills
• Experience developing donor-funded projects, including strong writing skills.