Job Vacancies at FHI360

Requisition: 2020200662

Project Description

• The objective of the SCALE Activity is to support CSOs and BMOs across all of USAID/Nigeria’s programmatic sectors with a basket of managerial, business strengthening, and advocacy capacity-building interventions aimed at advancing Nigerian CSO sustainability combined with targeted grants to advance mutually agreed upon priorities.
• The activity is designed to enhance local civil society organizations’ ability to be positive and responsible change agents in Nigeria

Position Description

• The Deputy Chief of Party (DCOP) will serve as the Head of programs, acts as second in command to the Chief of Party (COP) and serves as the principal point of contact on the SCALE project for procedural and substantive matters in the absence of the COP.

Major Duties / Responsibilities
The DCOP will:

• Be responsible for the day-to-day technical activities and implementation of the activity.
• Coordinates project plans, budgets, training and resources with management to achieve strategic goals
• Set up and adjust as needed all field-based administrative, financial, procurement, HR and other operational systems and processes, and organize appropriate training and orientation on policies and systems for all field staff at the time of hire and on-going through the life of project.
• Oversee all administrative and logistical staff in the main and field offices.
• Cooperate closely with the (COP) on all administrative matters.
• Work closely with regional and/or headquarters administrative (including financial, contracts, HR, etc.), program, and operational teams to ensure timely and quality reporting, and lead the field team in office/program set-up and close-out processes.
• Assure that the project is in compliance with USAID and FHI 360 regulations and procedures.
• Provide direction and guidance to local staff and subcontractor staff on compliance issues, procurement standards/requirements, and other administrative, financial, HR and logistical questions.
• Coordinate the development and implementation of the project operational procedures, adapting global and regional technical resources and tools as needed for the Nigerian context.
• Develop and facilitate supportive partnerships with internal and external stakeholders.
• Participate in strategic planning.

Required Experience / Skills

• Bachelor's degree in relevant fields such as Social Sciences, Law, Development Studies, etc.
• Minimum of 5-8 years of progressively responsible experience in the successful implementation of international development activities managing sectors and/or subsectors of civil society/advocacy/research/gender sensitive interventions;
• Excellent interpersonal and leadership skills and experienced in managing teams;
• Experience relevant to accomplishment of the cross-cutting objectives including gender, youth and marginalized populations.
• Articulate, professional and able to communicate in a clear, positive manner with clients and staff.
• Must be able to read, write and speak fluent English
• Prior work experience in a non-governmental organization (NGO).
• Demonstrated track record of working in teams and fostering partnerships.
• Demonstrated ability to create and maintain effective working relations with host country government personnel, stakeholders, NGO partners, and international donor agencies.
• Experience with a USG cooperative agreement preferred.
• Ability to work independently and manage a high-volume workflow.
• Relevant computer software skills, including at a minimum, MS Word and Excel.

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Requisition: 2020200663

Project Description

• The objective of the SCALE Activity is to support CSOs and BMOs across all of USAID/Nigeria’s programmatic sectors with a basket of managerial, business strengthening, and advocacy capacity-building interventions aimed at advancing Nigerian CSO sustainability combined with targeted grants to advance mutually agreed upon priorities.
• The activity is designed to enhance local civil society organizations’ ability to be positive and responsible change agents in Nigeria

Position Description

• The Director of Finance and Administration oversees program operations, including but not limited to human resources, logistics, procurement, sub-contracts or sub-awards, and accounting/finance.

Major Duties / Responsibilities
The Director of Finance and Administration shall:

• Coordinates logistics for project
• Works with HR and other country office and platform functions to abide actions to FHI 360 processes and procedures
• Liaises with senior management on the development of administrative plans, projects, performance and initiatives to ensure the efficiency and effectiveness of all administration departments
• Translates the organization’s business and strategic goals and objectives into priorities for administration’s departments, introducing new directions, innovations and methods to achieve results
• Strategically partners with internal and external stakeholders and contributes to sharing and implementing best practices
• Builds credibility with other internal organizations and constructively dissenting, when appropriate, to push organization to pursue maximum value from negotiated agreements
• Guides organizational leadership on the regulations that apply to administration’s departments and work
• Drives leading edge efficient operations, processes and technologies to improve safety, quality, delivery, and reduce costs
• Oversees the establishment of applicable performance metrics and monitors performance against those metrics. Manages and evaluates department leadership to ensure efficient operation of these functions
• Demonstrates competency in setting negotiation strategies and planning for execution
• Oversees each of these departments to identify opportunities to improve and refine services
• Provides direction in accomplishing the organization objectives and guides the development of related policies and procedures
• Develop internal control measures
• Conduct internal financial audits
• Coordinate external financial audits
• Prepares budgets for annual work plans and financial reports for USAID
• Develop the financial management capacity of all relevant staff and sub-awardees
• Assign and audit the work of the finance department, while providing day-to-day guidance to staff
• Design, document and implement the strategic operational systems, functions, and internal control mechanisms to ensure efficiency and compliance with USAID regulations and FHI 360 policies and procedures
• Design, document and implement process improvement plans to ensure financial controls are streamlined and in compliance with FHI 360 and USAID requirements
• Monitor the Program’s pipeline; develop and implement corrective actions as required to ensure burn-rate and cost-share figures are on target
• Provide recommendations and consult with management on financial performance and risk management
• Develop policies and systems and conduct special financial studies, as required

Required Experience / Skills

• Bachelor's degree in Business Administration, Finance or a related field in International Business Management, Finance, Accounting and/or auditing experience.
• An ACA/ACCA/CPA or other recognized professional accounting qualification.
• Minimum eight (8) years of progressively responsible experience in accounting, auditing, finance, or business management with a recognized organization.
• Demonstrated ability to develop and manage large budgets, and in-depth knowledge of accounting principles.
• Progressively responsible experience supervising project operations, including human resources, procurement, and sub-contracts or sub-awards.
• Experience working with online banking systems.
• Demonstrated experience and good working knowledge of USAID and other US Government organizations’ rules and regulations is required.
• Excellent project management and technical skills.
• Ability to motivate, negotiate, influence and collaborate with functional managers and other leaders.
• Computer skills, including Microsoft Word, Excel, Access.

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Requisition: 2020200664

Project  Description

• The objective of the SCALE Activity is to support CSOs and BMOs across all of USAID/Nigeria’s programmatic sectors with a basket of managerial, business strengthening, and advocacy capacity-building interventions aimed at advancing Nigerian CSO sustainability combined with targeted grants to advance mutually agreed upon priorities.
• The activity is designed to enhance local civil society organizations’ ability to be positive and responsible change agents in Nigeria

Position Description

• The MEL Officer provides strategic guidance, vision and management for successful monitoring and evaluation of the activity

Major Duties / Responsibilities
The MEL shall:

• Supervise all MEL staff
• Ensure the strategic and functional integration of all MEL activities as well as active collaboration with sub-awardees and USAID.
• Oversees all MEL activities
• Provides technical direction and support
• Ensures the accurate reporting of results for program activities.  
• Develop and directly contribute to the development and implementation of M&E tools and systems to improve ability to collect, interpret and aggregate data that demonstrate impact and program accountability and progress.
• Develop and support the design and implementation of baseline, mid-term and end of project evaluations, surveys and other components of the programs M&E system.
• Provide M&E technical advice to programs, projects, including staffing and resource allocation to M&E.
• Develop high quality quantitative and qualitative methods and participatory methodologies to monitor program quality for performance and results.
• Provide technical support for M&E in one or more technical sectors.
• Build upon industry and experiences to improve consistency, quality and practicality of M&E strategies; promote dissemination and use of lessons learned within international partner organizations.
• Review M&E plans and PMPs for quality and adherence to donor requirements.
• Collect lessons learned from programs and collaborate with senior management to assure M&E components are of high quality and improve processes and practices in data analysis.
• Provide training to staff, primary stakeholders, and implementing partners on M&E components in project design; such as monitoring plan, assessments, reviews, surveys and evaluations.
• Identify best practices for documentation as success stories, technical reports, or peer review publications and reviews surveillance, research and evaluation publications prior to release to stakeholders.
• Provide quality and timely submission of all required project reports.

Required Experience / Skills

• Bachelor's degree in any the following or related fields: Social Science, International Development, Evaluation Research, Statistics, or Economics;
• At least eight (8) years of progressively responsible experience in designing, managing and implementing results-based MEL activities,
• Demonstrated relevant technical skills in analyzing quantitative and qualitative data, with excellent organizational as well as English oral and written communication skills; and
• Extensive knowledge of reporting procedures, best practices, guidelines, and tools for monitoring, evaluation and learning.  
• Years of work experience that demonstrates sensitivity to and understanding of technical issues.
• Ability to manage projects, set realistic priorities, and plan for the successful implementation of activities.
• Experience working in USAID projects preferred.

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Requisition: 2020200665

Project  Description

• The objective of the SCALE Activity is to support CSOs and BMOs across all of USAID/Nigeria’s programmatic sectors with a basket of managerial, business strengthening, and advocacy capacity-building interventions aimed at advancing Nigerian CSO sustainability combined with targeted grants to advance mutually agreed upon priorities.
• The activity is designed to enhance local civil society organizations’ ability to be positive and responsible change agents in Nigeria

Position Description

• The grants manager oversees the grants administration in conformity with USAID policies and procedures throughout the duration of the activity while backstopping routine grantee financial reporting processes and all grantees’ funding obligations.

Major Duties / Responsibilities
The Grants Manager shall:

• Be responsible for carrying out a full range of tasks, including, grant review and selection for approval, work plans, grantee budgets and budget narratives, preparation and compliance review of grant modifications and memoranda of negotiation; grant obligation ceilings, processing of monthly grantee advance/reconciliation/reimbursement requests, design a grant manual, review awards, types of grants, target recipient groups and activities, selection criteria, roles and responsibilities, etc..
• Maintain financial systems for field office and project accounting and grants finance management, including payroll, transfers, reporting to local authorities, FHI360, and USAID;
• Review project invoices for accuracy and allocate expenditures according to accounting systems;
• Prepare/review payments of monthly expenditures within signature authority guidelines;
• Advises senior management on matters of concern and elements of risk that can be detrimental to successful contract performance. Recommend alternative approaches to overcome any negative impact.
• Prepare, update and submit financial reports to HQ according to financial procedures;
• Review and reconcile monthly expenditures of the bank accounts;
• Maintain, disburse, and reconcile the petty cash account;
• Review, track, and reconcile staff and consultant cash advances according to policies;
• Liaise with Finance/Business Managers in HQ regarding budget realignments, specific budget issues, and status of wire transfers;
• Assist with procurement solicitations and recommendations for potential providers of needed goods and services in accordance with USAID and FHI 360 rules and regulations;
• Assist with financial monitoring of the grants program including pre-award financial/management surveys, requests for advances, funds disbursements and expenditure reconciliation, financial reporting, audits, and close-out;
• Provide training and technical assistance on financial and grants management as needed to project staff, grantees and other implementing partners;
• Support the management of sub-grants that will be awarded under the activity
• Work directly with the grant recipients to ensure that such awards conform to United States Government (USG) procurement and competition requirements
• Responsible for monitoring and reporting on the implementation of the grants.

Required Experience / Skills

• Bachelor's degree in Business Administration, Finance or a related field;
•  Minimum 5-8 years of progressively responsible experience in grant management including at least three (3) years of post-qualification experience as a grant manager with a reputable organization administering grants and sub-awards; and
• Previous experience in building or enhancing CSOs financial management capacity through grant administration.
• Articulate, professional and able to communicate in a clear, positive manner with client and staff.
• Past experience working with community-based organizations and CSOs is preferred
• Advanced knowledge of donor (USG and non- USG) rule and regulations including but not limited to USAID, DHHS, DOE, etc
• Solid experience using computer accounting software
• Knowledge of accounting principles and USAID rules and regulations is preferred
• Must be able to read, write and speak fluent English.
• Prior experience in a non-governmental organization (CSO).