Job Opportunities at the United Nations Children's Fund (UNICEF)

Job Number: 511032
Work Type: Fixed Term Staff

Key Functions, Accountabilities and Related Duties/Tasks
Summary of key functions/accountabilities:

• Programme development and planning
• Programme management, monitoring and delivery of results
• Technical and operational support for programme implementation
• Humanitarian WASH preparedness and response
• Networking and partnership building
• Innovation, knowledge management and capacity building

Programme Development and Planning:

• Draft the WASH inputs for the situation analysis.  Provide timely, comprehensive and current data to inform WASH policy and programme development, planning, management and implementation. Keep abreast of WASH sector development trends, for maximum efficiency and effectiveness in programme design, management and implementation.
• Participate in strategic WASH programme planning discussions. Prepare WASH donor proposals, ensuring alignment with the UNICEF's Strategic Plan, UNICEF's global WASH strategy and the Country Programme as well as government plans and priorities, and the role of other external support agencies.
• Assist in the formulation of the WASH outcome and output results, related indicators, baselines, targets and means of verification. Prepare required documentation for programme reviews.
• Work with internal and external colleagues and partners to discuss strategies and methodologies for the achievement of WASH output results in the country programme.
• Provide technical and operational support throughout all stages of programming processes and ensure integration, coherence and harmonization of WASH with other UNICEF sectors, for the achievement of the WASH output results.
• Draft assigned sections of the annual work plan, in close cooperation with government and other counterparts.

Programme management, monitoring and delivery of results:

• With other external support agencies, strengthen national government WASH sector monitoring systems, with a focus on WASH outcomes (behaviors), using bottleneck analysis tools available in the sector (WASH-BAT, CSOs, SDAs).Â
• Participate in monitoring and evaluation exercises, programme reviews and annual sectoral reviews with government and other counterparts and prepare reports on results for required action/interventions at the higher level of program management.
• Prepare/assess monitoring and evaluation reports to identify gaps, strengths/weaknesses in programmes and management, identify and document lessons learned.
• Monitor and report on the use of sectoral programme resources (financial, administrative and other assets), verify compliance with approved allocations, organizational rules, regulations/procedures and donor commitments, standards of accountability and integrity. Report on issues identified to enable timely resolution by management/stakeholders.
• Prepare sectoral progress reports for management, donors and partners.

Technical and operational support for programme implementation:

• Actively monitor UNICEF-supported activities through field visits, surveys and exchange of information with partners, to assess progress, identify bottlenecks and potential problems and take timely decisions to resolve issues and/or refer to relevant officials for timely interventions.
• Provide technical and operational support to government counterparts, NGO partners, UN system partners and other country office partners/donors on the application and understanding of UNICEF policies, strategies, processes and best practices in WASH, to support programme implementation.
• Plan for use of technical experts from the Regional Office and HQ, as and where appropriate in the WASH programme, through remote support and on-site visits.Â
• Participate in WASH programme meetings, to review progress, with government, other sector agencies and implementation partners, involved at various stages of WASH programme implementation, to provide expert advice and guidance.
• Draft policy papers, briefs and other strategic materials for use by management, donors, UNICEF regional office and headquarters.

Humanitarian WASH preparedness and response:

• Prepare requisitions for supplies, services, long-term agreements and partnership agreements to ensure UNICEF is prepared to deliver on its commitments for WASH in case of an emergency.
• Contribute to the coordination arrangement for humanitarian WASH, for instant robust coordination in case of an emergency.Â
• Ensure that all UNICEF WASH staff are familiar with UNICEF’s procedures for responding in an emergency.
• Take up support roles in an emergency response and early recovery, as and when the need arises.Â

Networking and partnership building:

• Build and sustain close working partnerships with government counterparts and national stakeholders through active sharing of information and knowledge to facilitate programme implementation and build capacity of stakeholders to achieve WASH output results.
• Prepare materials for WASH programme advocacy to promote awareness, establish partnerships and support fund-raising.
• Participate in inter-agency discussions, ensuring that UNICEF’s position, interests and priorities are fully considered and integrated in the UNDAF development planning and agenda setting.

Innovation, knowledge management and capacity building:

• Lead the development, implementation, monitoring and documentation of WASH action research and innovation (technical or systems).
• Prepare learning/knowledge products, covering innovative approaches and good practices, to support overall WASH sector development.
• Create and deliver learning opportunities for UNICEF WASH staff, to ensure our sector capacity remains up-to-date with latest developments.
• Contribute to the systematic assessment of WASH sector capacity gap analysis, in collaboration with government and other stakeholders, and support the design of initiative to strengthen capacities systematically.
• Participate as a resource person in capacity building initiatives to enhance the competencies of clients/stakeholders.

Impact of Results

• The support provided by the level 3 WASH specialist will enable the Country Office to achieve the WASH-related output results of the country programme.  This, in turn, will contribute to the achievement of the outcome results of the Country Programme Document. 
• When done effectively, the achievement of the outcome results will improve child survival, growth and development and reduce inequalities in the country.

Competencies and level of proficiency required (based on UNICEF Professional Competency Profiles
Core Values:

• Commitment
• Diversity and inclusion
• Integrity

Core competencies:

• Communication (II)
• Working with people (II)
• Drive for results (II)

Functional Competencies:

• Leading and Supervising (I)
• Formulating strategies and concepts (II)
• Analyzing (III)
• Applying technical expertise (III)
• Relating and networking (II)
• Deciding and Initiating action (II)

Recruitment Qualifications
Education:

• Master's Degree in Public health, Social sciences, Behavior change communication, Sanitary engineering or other specialist field related to WASH is required.

Experience:

• A minimum of five years of professional work experience in WASH-related programmes for developing countries, including one year deployment in a developing country.

Language Requirements:

• Oral and written proficiency in English is required.
• Knowledge of another official UN language or a local language is an asset.

Technical Requirements

Expert knowledge of three components and basic knowledge of three components:

• Rural water supply for low- and middle-income countries - including water safety, sustainability
• Rural sanitation for low- and middle-income countries, incl sustainability; applying CATS principles
• Urban sanitation for low- and middle-income countries, incl sustainability
• Handwashing with soap
• WASH-in-Schools and Health Centres
• Menstrual hygiene management
• National government WASH policies, plans and strategies
• Analysis of national budgets and expenditure for basic WASH, and related advocacy

Basic knowledge of both components:

• Humanitarian WASH - preparedness
• Humanitarian WASH - response and recovery

Expert knowledge of two components and basic knowledge of the other two components

• Programme/project management
• Capacity development
• Knowledge management
• Monitoring and evaluation

In-depth knowledge:

• Human rights and WASH
• Gender equality and WASH

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Job Number: 511029
Work Type: Fixed Term Staff

Key End-Results

• Analyze VCM network data and generate maps on missed children due to non-compliance and resistance, as well as to other factors in the high risk and other states, in particular from:
  • In and end process indicators;
  • Vaccinators Non-compliance/Redo forms and Tally sheets;
  • Social mobilization consultants’/zonal reports;
  • Social profiling of polio cases and non-polio cases to inform appropriate communication approaches at the implementation level
  • Social maps from each state/ward;
  • Routine EPI data (e.g. OPV coverage); and
  • Other reports available
• Under the direction of the polio communication data specialist, support the development of presentations and analysis of data sets for the Communication component of the ERC and Independent Monitoring Board reviews.
• Support the development of a standard reporting presentation of the communication and social data analysis. This should include providing updated trend analysis and dashboard reporting of the communication indicators after every polio campaign.
• Enhance data collection and analysis for sentinel sites in communities identified in high risk areas where communication activities can be more closely monitored and then from which data can be gathered over the course of several IPDs. The data will be analyzed and correlated with communication interventions to demonstrate trends in immunization that can be linked to the social activities.
• Undertake at least 2 special investigations using the standard profile to inform communication strategies.
• Carry out in-depth analysis of presentation and use of data in State general and social mobilization consultants reports and recommend amendments/changes for improved flow and utilization of social mobilization data by the State Consultants (Social Mobilization Committees)
• Provide hands-on training on data management and use to State Social Mobilization Committee (SMC).

Key Accountabilities And Duties & Tasks

• Within the delegated authority and under the given organizational set-up, the incumbent may be assigned the primary, shared, or contributory accountabilities for all or part of the following areas of duties and key results.
• Interact with the Emergency Operation Centre Situation Analysis and communication working groups, WHO Data Officers, STOP Teams, SIA Teams and Social Mobilization consultants/personnel posted to all key endemic States for in-depth collection and analysis of polio and routine data.
• Link social mobilization and EPI data with the presence of WPV.
• Give technical support before and during the introduction of Harvard Polling methology and take advantage of the findings of this study to refine the social data analysis.
• Participates in and contributes to the budget and programme review and planning. Together with the polio communication data specialist, contributes to programme work plans, allocation of resources, and monitors progress and compliance.

Job Grade Factors:

• As a technical specialist, provides timely and effective expert advice, guidance and input on situation analysis, programme strategy, planning, implementation and evaluation and human resources.
• Makes viable recommendations on project implementation, alternative approaches, and optimal utilization of resources that contribute effectively to the fulfillment of the rights of children and women.

Qualification and Competencies (indicates the level of proficiency required for the job.)
Education:

• Advanced university degree in the Social/Behavioural Sciences, (Social Sciences, Development Studies, Anthropology, Psychology, and Health Education) with emphasis on strategic communication planning for behaviour development, social mobilization, participatory communication, and research. Knowledge of GIS software, e.g. Health Mapper, ARC View, new technology platforms for data collection and analysis.

Work Experience:

• Minimum three years of progressively responsible professional work experience in the development, planning and management of social development programmes, with practical experience in the adaptation and application of communication planning processes to specific programmes.

Language Proficiency:

• Fluency in English and a second UN language (IP)
• Local working language of the duty station an asset

Competency Profile (For details on competencies please refer to UNICEF Professional Competency Profiles.)
Core Values (Required):

• Commitment
• Diversity and Inclusion
• Integrity

Core Competencies (Required):

• Communication
• Working with People
• Drive for Results

Functional Competencies (Required):

• Leading and Supervising Formulating Strategies and Concepts
• Relating and Networking Persuading and Influencing
• Applying Technical Expertise Entrepreneurial Thinking

Technical Knowledge
Specific Technical Knowledge Required (for the job):

• Computer knowledge, skills and practical experience, including internet navigation, network, telecommunications and various office applications. Computer systems/ office applications, relational databases (MS Access, SQL), report authoring tools (Crystal reports, MS SQL reporting services), GIS software, Health Mapper, ARC View, new technology platforms for data analysis.
• Knowledge of current developments in the fields of : communication theory, motivational psychology, adult learning theory, indigenous media, community organization and participation, strategic communication planning, behaviour analysis, formative research and evaluation of communication interventions.
• Knowledge of and experience in emergency operations and management.
• Knowledge of training/facilitation and impact evaluation of communication intervention.
• Knowledge and experience to organize and implement training, including development of curricula and methodologies.

Common Technical Knowledge Required (for the job group):

• UN/UNICEF policy papers, relating to programme communication and programmes
• Executive Directives
• UNICEF programme manuals
• Communication for Development Guidelines
• UNICEF country programme plans
• Government development plans and policies
• UN agency agreements and joint policy papers

Technical Knowledge to be Acquired/Enhanced (for the Job):

• Understanding of UNICEF Mission and UNICEF Guiding Principles.
• Understanding of UNICEF programmatic policies, goals, visions, positions, policies, priorities, strategies and approaches (MDGs, UNDAF, MTSP, etc.).
• Understanding of Rights-based and Results-based approach and programming.
• Understanding of UN mission and system; and International Code of Conduct.
• Understanding of staff welfare and rights of staff members.
• Knowledge of emergency operations and security guidelines.
• Understanding of international humanitarian affairs and humanitarian work.
• Understanding of UNICEF policies and procedures for programming, operations and communication.
• Latest theory, methodology, technology and tools in the functional areas.
• Knowledge of the Programme Policy and Procedure (PPP) manual.
• Knowledge, skills and experience in community capacity building.
• Understanding of government policies, guidelines, legislation and strategies on various subjects.

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Job Number: 511023
Location: Maiduguri, Borno
Work Type: Fixed Term Staff

Key Functions, Accountabilities and Related Duties/Tasks
Support to programme development, planning and execution:

• Researches, analyzes, verifies, synthesizes and compiles qualitative and quantitative data and information from a variety of sources on subject matters relevant to the work of the section to facilitate preparation of reports, working papers, and presentations.
• Drafts project documents, work plans, budgets, proposals on implementation arrangements.
• Carries out transactions in VISION ensuring programme results, activities and programme coding are as per annual work plans (AWPs), and makes amendments and alterations as per section revisions when necessary.
• Monitors and tracks the efficient distribution of supplies that are required for effective programme delivery.

Support to monitoring and reporting of programme results:

• Prepares monitoring and reporting information for supervisor on agreed performance indicators to drive more efficient management and accountability for results.
• Monitors budgets and financial expenditures of section, ensuring compliance with UNICEF rules and regulations, keeping supervisor informed and advised on actions for decision/follow up.

Support in resource mobilization:

• Researches, analyzes, verifies, and synthesizes data and information in support of preparing reports pertaining to donors (both current and potential).
• Researches, analyzes, verifies, and synthesizes data and information to assist in the preparation of periodic or ad-hoc financial reports relating to country office and donors to support the office in optimizing use of programme funds.
• Carries out transactions in VISION pertaining to grants for his/her section such as registering grant allotments and tracking expiring programme grants.

Support in Knowledge Management and capacity building:

• Researches, analyzes, verifies and synthesizes information on best practices and lessons learnt to support knowledge development and capacity building
• Supports capacity development activities related to performance monitoring, programme development, and related internal UNICEF systems/tools by preparing training materials and participating on exercises pertaining to program processes and procedures which aim to build capacity of stakeholders.

Impact of Results

• The efficiency and effectiveness of the support provided by the programme assistant to the development, implementation and monitoring of programs/projects facilitates the delivery of concrete and sustainable results for the respective section, which in turn enhances the offices and UNICEF's capacity in helping the most vulnerable women and children.

Recruitment Qualifications
Education:

• Completion of Secondary Education, preferably supplemented by Technical or University courses related to the work of the organization.

Experience:

• Seven (7) years of progressively responsible programme support work experience, with co-ordination and administrative work in the management of programme activities.

Language Requirements:

• Fluency in English is required. Knowledge of the local language of the duty station is an asset.

Competencies and level of proficiency required (based on UNICEF Professional Competency Profiles)
Core Values:

• Commitment
• Diversity and inclusion
• Integrity

Core Competencies:

• Communication
• Working with people
• Drive for results

Functional Competencies:

• Analyzing
• Applying technical expertise
• Planning and organizing
• Following Instructions and Procedures

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Job Number: 511031
Work Type : Fixed Term Staff

Key End-Results

• Communication strategy: The production of communication products and materials are timely executed and followed up to support country communication strategy, regional and global campaigns and priorities, and to support resource mobilization as set out in the work plan.
• Media relations: Effective and timely professional assistance and support are provided in developing, drafting and maintaining contact information, materials and relationships with journalists and media outlets covering all media print, TV, radio, web etc. in the country, to communicate the story of UNICEF's cooperation to a wider audience.
• Monitoring and evaluation: Regular monitoring and evaluation activities are undertaken according to the work plan to ensure maximum impact and continuous improvement of country communication efforts. Results and reports are prepared and shared on a timely basis.
• Celebrities, partners and special events: The Country Offices contact list of individuals, groups, organizations and fora (including Government, UN, and bilateral counterparts), is maintained and further developed, whose support is essential to/can assist in achieving the advocacy and communication objectives and who support and are able to actively participate in special events and activities that further the country programme goals.

Key Accountabilities and Duties & Tasks
Within the delegated authority and the given organizational set-up, the incumbent may be accountable for all or assigned areas of the following major duties and end results:

1.) Communication materials:

• Ensure that the production of communication products and materials is timely executed and followed up to support country communication strategy, regional and global campaigns and priorities and to support resource mobilization as set out in the work plan.

Duties & Tasks

• Implement the tasks in the country communication work plan and strategy as assigned.
• Gather content and coverage of relevant country efforts to identify effective relevant country programme activities and results. Develop complementary, country specific and local community materials and activities.
• Produce advocacy and communication materials (e.g. briefing notes, images, video. Web pages etc.) that meet the country and global standards as set out in the Communication Toolkit.
• Assist in drafting and editing articles, press releases, human interest stories and other advocacy/information materials for both web-based and traditional media, as appropriate.
• Follow up on the production of advocacy and communication materials (e.g., films, videos, audio-visuals, etc.), and oversee the qualitative aspects of production, (e.g., quality control, translations, reviews of layout and graphic design etc.) to meet standards as set out in the Communication Toolkit.
• Establish or maintain an up-to-date documentation centre for communication materials including publications, press releases and clippings, photographs, audio-visual materials, web resources etc.
• Recommend appropriate information and communication materials for use in media, and other advocacy and communication activities; recommend the appropriateness, quality and dissemination of printed and audio-visual materials.
• Recommend established contacts, networks, resources and processes to support communication activities.

2.) Media relations:

• Effective and timely professional assistance and support are provided in developing, drafting and maintaining contact information, materials and relationships with journalists and media outlets covering all media print, TV, radio, web etc. in the country, to communicate the story of UNICEF's cooperation to a wider audience.

Duties & Tasks

• Maintain and update media relations contact list/database. Ensure rapid and accurate information dissemination to the media.
• Assist in developing and maintaining close collaboration with mass media, as well as with groups and organizations whose support is essential to the achievement of advocacy and communication objectives.
• Assist in drafting and editing articles, press releases, human interest stories and other advocacy/information materials in all media formats, as appropriate.
• Prepare background communication and promotional materials for briefing and visits of media and other special interest groups. Assist in the planning, logistic and administrative arrangements for them.
• Assist in collaborating with the media through activities such as organizing project site visits, facilitating photo coverage and TV footage and utilizing both web-based and traditional media as appropriate.
• Monitor and evaluate the use and effectiveness of media materials. Maintain a library of coverage (clippings, coverage etc.)

3.) Monitoring and evaluation:

• Regular monitoring and evaluation activities are undertaken according to the work plan to ensure maximum impact and continuous improvement of country communication efforts. Ensure results and reports are prepared and shared on a timely basis.

Duties & Tasks

• Contribute to developing an advocacy and communication strategy by coordinating appropriate audience research and compiling and analysing relevant data.
• Monitor and evaluate the appropriate and timely dissemination of advocacy and communication materials to target audiences, and participate in the evaluation of their impact. Monitor and evaluate the use and effectiveness of media materials. Maintain a library of coverage (clippings, coverage etc.)
• Monitor the public perception of UNICEF in the country and recommend appropriate action to maintain a positive image for the organization.
• Assist in providing feedback to DOC on the use and appropriateness of global communication materials such as publications, images and multimedia products.
• Ensure good quality data collection, analysis and evaluation and reporting to ensure effective communication strategies, planning and effective and efficient advocacy.
• Undertake lessons learned review of successful and unsuccessful communication experiences as directed by supervisor.

4.) Celebrities, partners and special events:

• Ensure that the Country Offices contact list of individuals, groups, organizations and fora (including Government, UN, and bilateral counterparts), are maintained and further developed, whose support is essential to/can assist in achieving the advocacy and communication objectives and who support and are able to actively participate in special events and activities that further the country programme goals.

Duties & Tasks

• Help organize and generate public support for special events and activities to promote country programme goals.
• Assist in developing and maintaining close collaboration with mass media, as well as with groups and organizations whose support is essential to the achievement of advocacy and communication objectives.
• Maintain and update celebrity and partner contact lists/database for country office.
• Monitor/document process and effectiveness of working with these individuals/organizations.
• Prepare background communication and promotional materials for briefings and visits of media, Goodwill Ambassadors, donors, National Committee representatives and other special interest groups. The task includes preparing information materials (e.g., press releases, programme summaries, country fact sheets and media kits), and assisting in the planning, logistics and administrative arrangements.

Job Grade Factors
Level 2:

• Report to Chief of Communication/Sr. Communication Specialist (Level 5) or Communication Specialist (Level 4) in a large area or medium-size country office of $-- million throughput.
• Operates in the context of a medium-sized country office or an area office.
• Accountable for communication programme implementation. The work is task- and results- oriented.
• Responsible for research, analysis and evaluation of data/information to produce situation analysis, reports, and Information/communication materials. Assist in drafting, analyzing, and editing articles and human interest stories and other advocacy materials.
• Assist in organizing special events in consultations with government counterparts, community and partners to support programme delivery.
• Work under the general supervision of Communication Specialist. The supervisor defines the parameters of assignments and outlines approaches to problem areas. Research is carried out independently. Work may be reviewed while in progress, and upon completion.
• Incumbent operates within rules and regulations, and makes recommendations to supervisor when a deviation from guidelines or changes in procedures is required.
• Supervise and follow-up on production and qualitative monitoring of information and communication materials.

Qualification and Competencies (indicates the level of proficiency required for the job.)
Education:

• University degree in Communications, Journalism, Public Relations or a related field.

Work Experience:

• Two years practical professional work experience in communication, print and broadcast media, or interactive digital media.
• International and national work experience (for IP). Field work experience (for NO)
• Background/familiarity with Emergency situations.

Language Proficiency:

• Fluency in English and another UN language.
• Knowledge of the local working language of the duty station is an asset.

Competency Profile (For details on competencies please refer to UNICEF Professional Competency Profiles.)

Core Values (Required):

• Commitment
• Diversity and Inclusion
• Integrity

Core Competencies (Required):

• Communication
• Working with People
• Drive for Results

Functional Competencies (Required):

• Leading and Supervising Formulating Strategies and Concepts
• Relating and Networking Persuading and Influencing
• Applying Technical Expertise Entrepreneurial Thinking

Technical Knowledge
Specific Technical Knowledge Required (for the job):

• Executive Board and other policy documents.
• Executive Directives,
• Thorough knowledge of Mid-Term Strategic Plan (MTSP)
• UN/UNICEF Policy Papers
• UNICEF programme policy, procedures and guidelines.
• Rights-based and Results-based approach and programming in UNICEF
• General administrative and financial guidelines.
• Human resources manual
• UNICEF communication and other DOC guidelines
• Communication toolkit
• Brand Toolkit and Brand Book
• UNICEF Stylebook
• Ethical Guidelines on Reporting on Children

Common Technical Knowledge Required (for the job group):
General knowledge of:

• Communication practice, methodology and practical application. Knowledge of current theories and practices in communication research planning and strategy.
• Fundamentals of working in various media formats print, audio, video, web etc.
• Computer systems, including internet navigation, office applications, and specifically, interactive digital media.
• United Nations or other international organizations; good understanding of world affairs, current events and international development issues
• Global human rights issues, specifically relating to children and women, and current UNCEF position and approaches.
• UNICEF communication goals, visions, positions, policies, guidelines and strategies.
• UNICEF policies and strategy to address national and international issues, including emergencies.
• UNICEF emergency communication policies, goals, strategies and approaches, including emergency preparedness.
• Gender equality and diversity awareness

Technical Knowledge to be Acquired/Enhanced (for the Job):

• Knowledge and expertise in management, communication strategy and networking.
• Technical competence in producing content for various media formats print, audio, video, web etc.
• UN policies and strategy to address international humanitarian issues and the responses.
• UN common approaches to programmatic issues and UNICEF positions
• UN security operations and guidelines.

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Job Number: 511022
Location: Maiduguri, Borno
Work Type: Fixed Term Staff

Key End-Results

• Operations of financial, budget, information & communication technology, supply & logistics, human resource and administrative management strengthened and maintained for Country Office.
• Accurate and consistent interpretation and application of operations policy and procedures implemented to support operations at the country and sub-country levels.
• Fiduciary responsibility for funds and assets effectively secured and timely executed for optimum utilization by taking appropriate decision on all operational and financial transactions, disbursement of funds, and administrative arrangements.
• Effective technical input provided in strategic planning and policy recommendations in the area of operations, taking initiative in improving and implementing operations management systems.
• Basic office services effectively provided to enhance staff safety and productivity.
• Operations components of the CPMP and annual work plan of the office timely prepared, as well as all operational reporting requirements fully met for the office.
• Compliance with all operational systems and procedures effectively monitored and corrective measures taken as appropriate to ensure integrity in all financial and other administrative operations of the office.
• Staff learning/development for effective operations performance programme developed, implemented and enhanced for capacity building. All implementing partners accountability ensured regarding supply and financial assistance
• Effective coordination, communication, collaboration established and maintained with internal and external partners for efficient operations, advisory function, vision and leadership, policy coordination, consultative and participatory management process, external representation as well as security and emergency operations. UNDG policies and processes for harmonized business practices including on joint offices, commons premises and common services are effectively implemented.

Key Accountabilities and Duties & Tasks
Within the delegated authority and under the given organizational set-up, the incumbent may be assigned the primarily, shared, or contributory accountabilities for all or part of the following areas of major duties and key end-results.

Effective operations of financial, budget, information & communication technology, supply & logistics, human resource and administrative management:

• Ensure the effective, equitable and efficient operations of the office's finance, budget, information & communication technology, supply & logistics, human resource and administrative systems to support and facilitate the attainment of programmatic goals and objectives by meeting changing operational requirements. Advise management and assist in establishing new offices. Complying with UN Coherence and Harmonization principles regarding joint offices/common services when relevant.

Policy interpretation and application:

• As technical/functional specialist, accountable for providing the correct and consistent interpretation and application of organizational policies and procedures in the management of finance and administrative functions through the provision of technical expertise and operational support to the country office.
• Alert and recommend to the Head of Office, the Regional Operations Officer and HQ when deviation from the rules and regulations may be required, and propose alternative solutions to meet office objectives. Contribute to global and regional strategic planning and policy changes/formulation on operational matters as and when necessary.
• Implement the effective communication, training, roll-out, monitoring and evaluation of new operational initiatives, guidelines and procedures. Provide staff briefing and orientation regarding all of the operational areas.

Fiduciary integrity/responsibility for funds and assets:

• Safeguard the financial resources entrusted to the office by managing financial assets, financial planning and cash management activities and by recommending improvements to the financial and administrative management systems and procedures. Accountable for fiduciary integrity/responsibility for funds and assets taking decision on all operational and financial transactions, disbursement of funds, and administrative arrangements. Provide required oversight and support to programme group team to ensure all implementing partners accountability with regard to supply and non supply assistance.
• Ensure efficient, cost-effective and transparent utilization of resources through knowledge and technology transfer between offices and consistency of approaches and applications.

Leadership in strategic planning and policy formulation in the areas of operations:

• Play a substantive role in strategic planning and decision-making within the UNICEF Operations and provides sound professional input to the development, reform and change of financial, human resources and administrative policies, systems and procedures.
• Contribute to effctive management process by providing technical support to corporate committees (including PBR, RMTs, CMT, JCC, CRC, PSB, etc.).

Office Services:

• Ensure the provision of basic offices services including space management, equipment, communications and security to enhance staff safety and productivity. Identifies and proposes appropriate office accommodations, (i.e., ensures maintenance of premises, security of staff, office premises, equipment and supplies) complying with UN Coherence and Harmonization principles as required. Ensures the acquisition of all expendable and non-expendable property (administrative and/or programme supplies), ensuring that procurement is made according to the organization's rules, regulations and procedures. Controls inventory, its utilization and disposal.
• Under the auspices of the Inter-Agency Operations Management Team, support approaches for enhancing UN common services to attain efficiencies and effectiveness.

CPMP Preparation:

• Contribute to the consolidation and preparation of the finance, budget and administrative components of the CPMP; participate in the review of office structures and operations, and compilation of required job descriptions, prior to budget preparation, in line with the country programme commitment; contribute to the preparation of budget and the accompanying justification and documentation.
• Participate in the country programme strategy, development, planning and preview/review meetings, to identify staffing and administrative operational requirements.

Compliance and Internal Control:

• Monitor and manage budget process. Ensure all other operational reporting requirements are fully met for the office. Monitor compliance with all operational systems and procedures and ensure integrity in all financial and other administrative operations of the office.
• Serve as the focal person for office management indicators; ensure accuracy, promptness and appropriateness of information, and reports to the Head of Office and HQs; in collaboration with the Deputy Representative,ensure the implementation of agreed audit recommendations; advise on corrective measures to be taken and establish relevant internal controls.

Staff Learning and Development:

• Develop training activities to ensure effective operational performance and efficiency.
• Develop and implement effective staff learning and development programme activities for both programme and operations staff on operational matters for capacity building drawing on knowledge institutions partnership as relevant.
• Plan and conduct operations workshops for staff's competency building, staff development, learning and career development. Provide coaching and counselling to the staff on performance enhancement/development.

Partnership, Coordination and Collaboration:

• Maintain good working relations with government counterparts; Arranges operational facilities and basic cooperation agreements with government authorities, (e.g., customs, visas, protocol, receipt of contributions, security, accommodations, privileges and immunities.). Ensure adherence to financial regulations and rules pertaining to Cash Assistance to Government (CAG) by Government and all implementing partners.
• Cooperate and coordinate with other UN agency counterparts in the UN reform initiatives (including HACT capacity building of IPs, common services and premises agenda, etc.)
• Assist Head of Office in finance, human resources and administrative matters providing technical advice on all operational submissions for the approval of the Regional Director; brief office staff on financial, human resources and administrative policies and procedures providing authoritative advice; provide technical guidance and oversight to junior Operations staff in country offices and swiftly resolve operational issues.
• Liaise with the HQ Divisions or the Regional Office to obtain guidance on policy interpretation and applications in the area of operations; advise on the applicability of new policy directives to country operations. Make sound recommendations on the improvement of systems and internal controls, planning and restructuring and resolution of sensitive issues and problems, taking into account the prevailing conditions in the locality.
• Establish and maintain all consultative and management committees (e.g. APC, JCP, JCC, CRC, PSB, TRT, PBR and Training); Organize and train or brief committees in compliance with the guidelines.
• Collaborate with senior Programme Officers and country office staff providing operational solutions in support of programming activities while maintaining sound internal operational controls.
• Represent the office in meetings with local banks and administrative suppliers; negotiates locally issued contracts as well as in meetings with other UN Agencies to coordinate operational matters and activities, including harmonization of the UN common system.
• Represents UNICEF in the local salary survey committee and fully participates in all processes of the salary survey review and administration to ensure the methodology is applied correctly throughout.
• Coordinate promptly with the Regional Office, the Head of Office, Programme Officers and other staff in the country office for security-related issues and emergency operations. Provide operational support to emergency preparedness and emergencies. Inform and update all staff members in the country office on security related issues and emergency operations.

Job Grade Factors

• Provide professional expertise and technical support to execute effective financial, human resources and administrative operations for an office with a relatively small size of total budget and staff members with relatively less complex operational environment, engaging in all the areas of operations.
• Supervise a group of support staff to manage and deliver operational support for programme management and administration.
• Implement efficiently and effectively operations policy and procedures,  and ensure optimal utilization of UNICEF's resources in compliance with rules and regulations. Certifies and confirms operational transactions through the interpretation and determination of applicable policies, procedures, rules and regulations, (e.g., bank accounts, disbursements within authorized limits, contractual agreements, personnel administration, purchase of supplies and equipment.).
• Makes professional recommendations on human resources, administrative planning and management, acquisition of assets, and introduce new corporate computer information systems which affect the productivity of the office staff performance.
• As a professional specialist as well as functional leader in the area of operations, provide accurate and sound policy interpretation and application at the country level, based on the good knowledge of UNICEF's operational areas.
• Provides professional expert input in the development of activity plans and in the recommendation of deviations to and development of new formal guidelines.
• Play a key role in strategic planning in the area of operations, taking initiative in developing and implementing improved management systems.
• Provide substantive input to the development of financial, human resources and administrative policies, systems and procedures
• Plan and conduct operations workshops for staff's competency building, staff development, learning and career development. Provide coaching and counselling to the staff on performance enhancement/development.

Qualification and Competencies
Education:

• University degree in accounting, business administration, economics or financial management and membership - or enrolled for membership - of recognized professional accountancy body

Work Experience:

• Two years of relevant professional work experience.
• Both national and International work experience in office management, finance, accounting, ICT, human resources, supply and administration and/or other related fields.
• Work experience in emergency duty station.

Language Proficiency:

• Fluency in English and another UN language.

Competency Profile
Core Values (Required):

• Commitment
• Diversity and Inclusion
• Integrity.

Core Competencies (Required):

• Communication
• Drive for Result
• Working With People

Functional Competencies (Required):

• Analyzing
• Applying Technical Expertise
• Following Instructions and Procedures
• Planning and Organizing.

Technical Knowledge
Specific Technical Knowledge Required (for the Job):

• Specialized knowledge to perform the functions of the job at competent level
• UNICEF operation's goals, visions, positions, and organization development and change management strategies
• UNICEF operation's policies, procedures and guidelines in the Manual.
• Rights-based and Results-based management and programming approach in UNICEF.
• UNICEF Mid-Term Strategic Plan (MTSP)
• Knowledge of the global commitment on aid effectiveness, including the Paris Declaration's  on Aid Effectiveness, the Accra Agenda for Action as well as knowledge of the Global Programme Partnerships (GPPs).

Common Technical Knowledge Required (for the job group):

• Principles of office management, accounting, financial management, programme management and administration
• UNICEF operation's goals, visions, positions, policies and strategies.
• Policy and procedures of operational management, including UN/UNICEF financial and personnel rules and regulations
• Human resources planning, development, management and administration. (e.g., HR Policy & Procedures Manual, Salary Survey Manual, Job Classification Standards)

Information and Communication Technology administration:

• Supply operations, logistics and purchasing administration
• UNICEF emergency programme policies, goals, strategies, approaches and procedures (e.g., Security handbook)
• Gender equality and diversity awareness

Technical Knowledge to be Acquired/Enhanced (for the Job):

• UN policies and strategy to address operational issues involved in harmonization of operations in the common system..
• UNICEF positions about UN common approaches to operations issues.
• UN security operations and guidelines.
• Government regulations and laws in the locality
• UNICEF strategic framework for partnerships and collaborative relationships