Job Opportunities at International Rescue Committee (IRC)

Job Overview/Summary:

• The successful candidate will be responsible for overseeing the design, development, and execution of construction projects, ensuring they are completed on time, within budget, and to the highest quality standards, the holder of th position will also be resobile for Maintance (Electrical, Plumping, Installations, Repairs etc) of all the Organisation’s facilities. This role demands significant expertise in project management, design, and technical aspects of construction and Maintenance.
• The Construction Officer will efficiently coordinate and manage construction projects in compliance with IRC and donor regulations, collaborating with IRC Nigeria support and program functions. Key responsibilities include engineering designs, drawings, bills of quantities, construction contract management, supervision, procurement, capacity building, and reporting. The position reports to the Supply Chain Manager and works closely with and receives technical support from the Construction Manager.

KEY RESPONSIBILITIES

Engineering Designs, Drawings and Bills of Quantities

• Develop and produce technical and engineering designs, drawings, and schedules of materials for various infrastructure projects including classrooms, clinics, nutrition centers, women centers, offices, stores, latrines, shelters, incinerators, boreholes, water distribution networks, and storage tanks.
• Ensure all designs comply with Nigerian Building Code and internationally recognized standards.
• Conduct feasibility studies, engineering surveys, and measurements for the design, construction, and rehabilitation of structures, maintaining up-to-date databases with GPS coordinates, location maps, and route plans.
• Participate in baseline surveys and rapid assessments to identify existing gaps, priorities, and project justifications.

Contract Management and Procurement:

• Prepare documentation for tendering, procurement, contract signing, and monitoring of construction works and services.
• Maintain comprehensive records (both electronic and hard copies) of all project documents.
• Supervise construction activities, provide technical instructions to contractors, and conduct regular site visits with clear documentation.
• Develop detailed work and monitoring plans, accompanied by weekly construction progress reports.
• Conduct measurements and certify completed works as per contract conditions, preparing completion reports and recommending final payments to contractors.
• Support the supply chain department by providing technical details and specifications for local market price collection.
• Ensure transparent and efficient contracting through IRC standard supply chain due diligence.
• Conduct construction market surveys and support the HR/Admin department in sourcing guest houses, offices, and warehouses.

Community Mobilization and Capacity Building:

• Facilitate on-the-job skills transfer and training workshops for construction vendors, artisans, and staff from other sectors.
• Prepare training manuals for the operation and management of equipment and installations.
• Assess contractor capacities and maintain updated lists of preferred contractors in operational states.

Maintenance of HVAC System and Facilities:

• Carry out full maintenance of HVAC system (installations, maintenances, and repairs)
• Carry out proactive maintenance for IRC assets/properties and facilities
• Track the usage of power supply systems and schedules across the IRC facilities.
• Maintain accurate records of all maintenance expenses immediately after services.
• Maintain all necessary documentation on generator maintenance and file them according to IRC guidelines.
• Facilitate the collection, dispatch, and fueling of generators at all IRC facilities (Offices, Warehouses, Guest Houses, and Stabilization Centers) and ensure fuel consumption records are documented accurately on generator log sheets.
• Respond to maintenance requests shared by staff across IRC facilities promptly and ensure full resolution of problems within the shortest possible time.
• Raise a Request (Purchase Requisition) for all maintenance needs.
• Responsible for collecting petty cash advances based on IRC policy and liquidating within 24 hours after completion of the work.
• Support the Supply chain manager in preparing operational budget and spending plans for facility and equipment maintenance.
• Prepare weekly and monthly reports on generator fuel consumption and allocation across IRC facilities and share them with the Supply Chain Manager.
• Provide support to other IRC Offices whenever required.
• Supervise and monitor maintenance works contracted to third-party vendors.
• Be familiar with local regulations/laws.
• Any other duties as may be assigned by the supervisor.

Monitoring, Evaluation, and Reporting:

• Provide weekly and monthly technical updates to the supply chain and construction manager.
• Prepare technical assessment reports with recommendations on issues encountered at construction sites.
• Monitor the operation and maintenance of implemented projects, conduct follow-up visits, and provide necessary support.
• Maintain proper project documentation, including assessment reports, stakeholder meeting minutes, technical designs, drawings, BoQs, progress pictures, and change order documents.

Additional Duties:

• Perform other ad hoc duties as assigned by the Supply Chain Manager/ Construction, consistent with the job's nature.

Key Working Relationships:

• Position Directly Reports to:  Northwest Supply Chain Manager  
• Position Indirectly Reports to:  Country Cconstruction Manager   
• Position directly supervises:  Nil,
• External: INGO Construction cluster Partners

Qualifications

• Minimum Degree in Civil Engineering, Construction, or Architecture with at least 3 years of proven experience in building design, construction supervision, and contract management.
• Proficiency in MS Word, Excel, PowerPoint, AutoCAD, and ArchiCAD.
• Flexibility, teamwork spirit, and sensitivity to the socio-cultural setting of North-West Nigeria.
• Excellent communication skills in English, both written and verbal. Knowledge of local languages, including Hausa, is an advantage.

Demonstrated Skills and Competencies:

• Deep understanding of construction processes, materials, and legal requirements.
• Proven ability to manage projects from conception to completion, meeting all objectives.
• Excellent verbal and written communication skills, capable of conveying complex information clearly.
• Strong leadership skills with the ability to motivate and manage a diverse team.
• Proactive in identifying issues and implementing effective solutions.
• Meticulous attention to detail, ensuring all project aspects meet the highest standards.
• Demonstrated training and coaching ability.
• Strong computer and communication equipment skills, including Microsoft Office applications, VHF, and satellite phones.
• Knowledge and understanding of quality care, specifically client rights issues and behavior change communication (BCC).
• Expertise in the substantive area of work and strong program experience.
• Ability to network within the development partner community.
• Familiarity with management and monitoring tools.
• Experience in emergency programming with a humanitarian and resilience focus is an asset.
• Ability to take initiative and respond independently to situations.
• Strong commitment to IRC’s mission, purpose, and values.
• Excellent organizational skills with the ability to prioritize workload.
• Well-organized and analytical, able to work well in a team and undertake tasks independently.

go to method of application »

Project Overview:

The BHA (Bureau of Humanitarian Assistance) project, “Integrated Emergency Response to the Displaced Population in Zamfara, Sokoto, And Katsina States, Northwest Nigeria’  depending on fund availability will be carried out by a consortium led by the International Rescue Committee (IRC) in collaboration with the Alliance for International Medical Action (Alima), Cooperazione Internazionale (COOPI), and Life Helpers Initiative (LHI), aims to leverage each partner's expertise to provide immediate humanitarian assistance to internally displaced people populations through area-based approach. The Consortium partners will provide an integrated multisectoral intervention in Health, Nutrition, WASH, Protection, and Multi-purpose Cash Assistance (MPCA) activities in Zamfara, Katsina, and Sokoto states in collaboration with state governments, UN organizations and other key actors in Northwest Nigeria. The project will be implemented by a dedicated support, quality assurance, and coordination team, who will work closely with all partners through a management unit of well-structured consortium governance for the activity.

Responsibilities

Specific responsibilities include,

• The safe transportation of IRC personnel
• The safe transportation of IRC materials
• The care and maintenance of IRC vehicles and their accessories

Key Competencies

• No road safety-related fines or convictions Thorough knowledge of road rules and regulations
• Skills in routine vehicle maintenance and minor repair
• Knowledge (or ability to quickly learn) of HF, VHF, and satellite communications equipment.
• Team spirit and problem-solving abilities.
• Able to carry out limited, un-supervised tasks.
• Drivers must display an attitude and behavior that reflects well on both themselves and the IRC. 

Expected Deliverables

• Strict adherence to the IRC’s vehicle policies and procedures, including the use of seatbelts by all passengers.
• Daily and pre-long distance vehicle checks. Accurate upkeep of the vehicle’s log sheet.
• Maintaining the vehicle clean, fueled and mechanically sound.
• Inspecting and maintaining all vehicle accessories.
• Advising the Transport manager of pending inspections, insurance renewal or any defects or problems.

Key Working Relationships:

Position Reports to:  Logistics Assistant
Position directly supervises: None.

Indirect Reporting: Supply Chain Officer.
Other Internal and/or external contacts:

Internal:

Country Program: Katsina Operations team and Program teams.

External: 

Qualifications

Education:

• Secondary School leaving Certificate

Work Experience:

• Minimum of 2 years’ experience in as a professional driver preferrable in an INGO setting.

Demonstrated Skills and Competencies:

• Attention to detail.
• Excellent driving skills.
• Computer skills (Microsoft word, Excel etc.) 

Language Skills:

•  Speak and write English language clearly (Hausa is an added advantage)

Certificates or Licenses:

•  Valid National drivers’ license

go to method of application »

Project Overview:

The BHA (Bureau of Humanitarian Assistance) project, “Integrated Emergency Response to the Displaced Population in Zamfara, Sokoto, And Katsina States, Northwest Nigeria’  depending on fund availability will be carried out by a consortium led by the International Rescue Committee (IRC) in collaboration with the Alliance for International Medical Action (Alima), Cooperazione Internazionale (COOPI), and Life Helpers Initiative (LHI), aims to leverage each partner's expertise to provide immediate humanitarian assistance to internally displaced people populations through area-based approach. The Consortium partners will provide an integrated multisectoral intervention in Health, Nutrition, WASH, Protection, and Multi-purpose Cash Assistance (MPCA) activities in Zamfara, Katsina, and Sokoto states in collaboration with state governments, UN organizations and other key actors in Northwest Nigeria. The project will be implemented by a dedicated support, quality assurance, and coordination team, who will work closely with all partners through a management unit of well-structured consortium governance for the activity.

KEY RESPONSIBILITIES:

• Be accountable for periodic cycle count as per the standard operating procedure to ensure that stock management system is adhered to by staff/storekeepers.
• Lead in conducting fiscal year end stock inventories and ensure that effective stock inventory report
• Assist programs to establish and implement a reliable stock distribution plan to avoid closed grant or expired items in the warehouses.
• Provide on-going training and support to the storekeepers in their relevant functions and reporting.
• Oversee warehouse operations ensuring proper stock-keeping records, storage conditions, security, and facility maintenance.
• Provide support to warehouse staff as required in managing and documenting the receipt, handling, storage, dispatching and reporting of goods through the IRC warehouse(s).
• Maintain records/authorizations for warehouse staff designated to receive and dispatch goods.
• Ensure warehouse and stocks are secure, well managed and documented.

Materials Receiving and Dispatch

• Receive and document materials from suppliers and other sources
• Inspect materials during receiving and update required documentation
• Liaise with the Supply Chain manager to advise Programs of potential inventory shortages and to provide update on stock levels
• Organize a cold chain system and ensure “keep-cool” items are handled appropriately
• Inspect materials dispatched from the stores and update appropriate dispatch documents
• Implement GSC SOPs on assets and inventory management.
• Handle all Contribution In Kind (CIK) and Closed Grant Inventory
• Organize the replenishment of stock items as need arises based on an approved purchase requisition

Warehouse Documentation and Controls

• Maintain the Warehouse activity book recording (i.e. Warehouse Register) for all outgoing and incoming receipts and activities.
• Ensure Warehouse Authorization Schedule is up to date and display
• Participate in, and provide accurate reports for Year-end counts exercise
• Fully participate in 20% inventory cycle count for all stock
• Conduct internal inventory checks and keep records of all records
• Implement (FIFO, FEFO, LIFO) procedures for goods in the warehouse.
• Ensure good arrangement of storage facilities with appropriate layout, and signs display in strategic locations
• Assign tasks and supervise the working of casual laborers

Warehouse Safety and Security

• Ensure physical security of the Warehouse by restricting visitors and any other unauthorized persons
• Implement and ensure clear safety procedures.
• Ensure the maintenance of warehouse building(s), fittings and equipment.
• Ensure warehouse is regularly fumigated against pest, rats, rodents etc.,
• Maintain and periodically service fire extinguishers

Asset and Property Management

• Ensuring that all assets are controlled and managed properly in accordance to donor-specific polices.
• The implementation and/or maintenance of standard IRC assets management policies and procedures.
• Update the Asset register, and the inventory list for assets and expendable store and produce monthly reports.
• Work closely with Supply Chain Manager on Auction, transfer, and donation process management in line with donor regulations and approval, with reference to organization policy.
• Conduct asset inventory (physical count) during the reporting period.
• Pull out updated asset list for end of grant report and develop assets running cost analysis
• Ensure proper tracking, maintenance, and recording of all IRC assets, which will lead to an accurate asset database at all times.
• Ensure that each staff member is accountable for every asset assigned to them using the Equipment Issue / Receipt forms.
• Ensure quarterly physical check of assets and submission of asset reports to assets officer and logistics manager for review.
• Liaise with Supply Chain Manager to recommend disposal of assets to ensure that it is reviewed and implemented annually as per IRC and donor requirements regulations.
• Ensure that an up-to-date filing system for all assets is maintained.
• Retrieve assets and reassigned at the end of employee term of service

Compliance and Ethics:

• Review and provide feedback on assigned supply chain reports submitted by the country office.
• Develop and support the implementation of improvement plans.
• Implementing internal and external audit corrective action plans (CAPs)
• Promptly Inform the Supply Chain Manager of any areas of concern or potential or suspected supply chain policy violations.
• Implement discrete, time-bound Supply Chain initiatives which improve performance or compliance (i.e. implementing a post-audit corrective action plan)

Reportings

• Finalize monthly report for the expendables store, outlining all stock movements and remaining balances.
• Prepare and submit accurate inventory and Asset reports to the supervisor on time as per donor regulations for Assets.
• Support with developing and updating warehouse material distribution plans as required.

Note that this job description must remain flexible, to respond to additional tasks or changes as identified by the line manager.

Key Working Relationships:

• Position Directly Reports to:  Supply Chain Manager  
• Position directly supervises:  Nil

Qualifications

• Minimum of 3 years working experience
• Diploma or Degree in  a relevant field .
• Must possess at least three (3) years’ experience in Supply Chain management
• Competency in Microsoft suites  ( Ms word, excel, PPT,outlook)
• Must have cognate skills in computer appreciation.
• MUST possess a high level of integrity and with good interpersonal skills
• Ready to work in difficult environmental conditions

go to method of application »

Project Overview:

The BHA (Bureau of Humanitarian Assistance) project, “Integrated Emergency Response to the Displaced Population in Zamfara, Sokoto, And Katsina States, Northwest Nigeria’  depending on fund availability will be carried out by a consortium led by the International Rescue Committee (IRC) in collaboration with the Alliance for International Medical Action (Alima), Cooperazione Internazionale (COOPI), and Life Helpers Initiative (LHI), aims to leverage each partner's expertise to provide immediate humanitarian assistance to internally displaced people populations through area-based approach. The Consortium partners will provide an integrated multisectoral intervention in Health, Nutrition, WASH, Protection, and Multi-purpose Cash Assistance (MPCA) activities in Zamfara, Katsina, and Sokoto states in collaboration with state governments, UN organizations and other key actors in Northwest Nigeria. The project will be implemented by a dedicated support, quality assurance, and coordination team, who will work closely with all partners through a management unit of well-structured consortium governance for the activity.

Responsibilities

Specific responsibilities include,

• The safe transportation of IRC personnel
• The safe transportation of IRC materials
• The care and maintenance of IRC vehicles and their accessories

Key Competencies

• No road safety-related fines or convictions Thorough knowledge of road rules and regulations
• Skills in routine vehicle maintenance and minor repair
• Knowledge (or ability to quickly learn) of HF, VHF, and satellite communications equipment.
• Team spirit and problem-solving abilities.
• Able to carry out limited, un-supervised tasks.
• Drivers must display an attitude and behavior that reflects well on both themselves and the IRC. 

Expected Deliverables

• Strict adherence to the IRC’s vehicle policies and procedures, including the use of seatbelts by all passengers.
• Daily and pre-long distance vehicle checks. Accurate upkeep of the vehicle’s log sheet.
• Maintaining the vehicle clean, fueled and mechanically sound.
• Inspecting and maintaining all vehicle accessories.
• Advising the Transport manager of pending inspections, insurance renewal or any defects or problems.

Key Working Relationships:

Position Reports to:  Logistics Assistant
Position directly supervises: None.

Indirect Reporting: Supply Chain Officer.
Other Internal and/or external contacts:

Internal:

Country Program: Gusau Operations team and Program teams.

External: 

Qualifications

Education:

• Secondary School leaving Certificate

Work Experience:

• Minimum of 2 years’ experience in as a professional driver preferrable in an INGO setting.

Demonstrated Skills and Competencies:

• Attention to detail.
• Excellent driving skills.
• Computer skills (Microsoft word, Excel etc.) 

Language Skills:

•  Speak and write English language clearly (Hausa is an added advantage)

Certificates or Licenses:

•  Valid National drivers’ license

go to method of application »

Project Overview:

The BHA (Bureau of Humanitarian Assistance) project, “Integrated Emergency Response to the Displaced Population in Zamfara, Sokoto, And Katsina States, Northwest Nigeria’  depending on fund availability will be carried out by a consortium led by the International Rescue Committee (IRC) in collaboration with the Alliance for International Medical Action (Alima), Cooperazione Internazionale (COOPI), and Life Helpers Initiative (LHI), aims to leverage each partner's expertise to provide immediate humanitarian assistance to internally displaced people populations through area-based approach. The Consortium partners will provide an integrated multisectoral intervention in Health, Nutrition, WASH, Protection, and Multi-purpose Cash Assistance (MPCA) activities in Zamfara, Katsina, and Sokoto states in collaboration with state governments, UN organizations and other key actors in Northwest Nigeria. The project will be implemented by a dedicated support, quality assurance, and coordination team, who will work closely with all partners through a management unit of well-structured consortium governance for the activity.

KEY RESPONSIBILITIES:

Procurement:

• Responsible for implementing procurement plans & strategies and ensuring all program procurement needs are met on time in accordance with GSC and donors’ standards
• Support in the development of procurement specifications
• Processing approved Purchase requests through the procurement software (Integra) and ensuring data accuracy.
• Participate in tender meetings & evaluations.
• Prepare bids analysis and other bidding documents for approval.
• Conduct negotiations with suppliers that are transparent and documented.
• Demonstrate value for money in procurement.
• Review procurement documents for accuracy before taking payment for approval.
• Perform Market Analyses by collecting, organizing, and analyzing market data and financial reports
• Support in development of procurement specifications and scope of work.
• Provide consistent and constructive support to other departments to ensure compliance with policies and procedures
• Review procurement documents for accuracy before submission for review and approval.
• Monitor the assigned procurements to ensure timely and efficient execution.
• Ensure effective communication between operations team, requestors and suppliers

Contract Management:

• Responsible for managing contracts and supplier performance to ensure that terms & conditions, and standard operating procedures are adhered to as provided by GSC.
• Preparing and executing contracts for recommended bidders
• Timely renewal of running contracts.
• Execute contracts against set performance indicators.

Supplier Management:

• Responsible for managing supplier relationships and performance to ensure that there is precise record keeping as provided by GSC. This includes:
• Maintain suppliers’ files and documentation
• Documents supplier performance
• Maintain supplier performance scorecards.

Compliance and Ethics:

• Assist in implementing donor rules & regulations for all procurements (including any specific departmental procurement task assigned).
• Identifying and analyzing compliance risk in procurement processes.
  Implementing due diligence for suppliers, this includes conducting reference checks, supplier visits etc.
• Identifying and reporting procurement red flags,
• Implementing internal and external audit corrective action plans (CAPs)
• Identify, document and timely report any IRC procurement deviations following the mechanism in place for appropriate follow-up.
• Ensure all staff (international and national) are familiar with and comply fully with the IRC Way policies.
• Implement and sustain segregation of duties in procurement and other related functions.
• Review and provide feedback on assigned supply chain reports submitted by the country office.
• Develop and support the implementation of improvement plans.
• Promptly Inform your Supervisor of any areas of concern or potential or suspected supply chain policy violations.
• Implement discrete, time-bound Supply Chain initiatives which improve performance or compliance (i.e. implementing a post-audit corrective action plan)

Demonstrated Skills and Competencies:

• Excellent negotiator and good communicator
• Flexible and a can-do approach to tasks and the ability to adapt to a changing and challenging environment.
• Should be quick in understanding, keen in taking instructions, and able to work with minimum supervision.
• Should be willing, ready and able to perform other duties as delegated to him/her by the supervisor while maintaining a high level of confidentiality.
• Excellent interpersonal, organizational, and time management skills.
•  Ability to work in and as a team.

Note that this job description must remain flexible, to respond to additional tasks or changes as identified by the line manager.

Key Working Relationships:

• Position Directly Reports to:  Supply Chain Manager  
• Position directly supervises:  Nil

Qualifications

• Minimum of 3 years working experience
• Diploma or Degree in  a relevant field .
• Must possess at least three (3) years’ experience in Supply Chain management
• Competency in Microsoft suites  ( Ms word, excel, PPT,outlook)
• Must have cognate skills in computer appreciation.
• Must have experience working with ERP.
• MUST possess a high level of integrity and with good interpersonal skills
• Ready to work in difficult environmental conditions

go to method of application »

Project Overview:

The BHA (Bureau of Humanitarian Assistance) project, “Integrated Emergency Response to the Displaced Population in Zamfara, Sokoto, And Katsina States, Northwest Nigeria’  depending on fund availability will be carried out by a consortium led by the International Rescue Committee (IRC) in collaboration with the Alliance for International Medical Action (Alima), Cooperazione Internazionale (COOPI), and Life Helpers Initiative (LHI), aims to leverage each partner's expertise to provide immediate humanitarian assistance to internally displaced people populations through area-based approach. The Consortium partners will provide an integrated multisectoral intervention in Health, Nutrition, WASH, Protection, and Multi-purpose Cash Assistance (MPCA) activities in Zamfara, Katsina, and Sokoto states in collaboration with state governments, UN organizations and other key actors in Northwest Nigeria. The project will be implemented by a dedicated support, quality assurance, and coordination team, who will work closely with all partners through a management unit of well-structured consortium governance for the activity.

KEY RESPONSIBILITIES

Fleet management

• Implement and direct IRC standard Vehicle policies and procedures, with particular attention to safety and security issues.
• Work with the Supply Chain Officer and design a suitably staffed and equipped transport function to support the IRC’s vehicle operations and policies.
• Implement and direct IRC standard Vehicle policies and procedures, with particular attention to safety and security issues.
• Manage and be accountable for requested and allocated fuel for Vehicles, Motorcycles and generators by ensuring accurate consumptions.
• Support the Supply Chain Officer to evaluate, manage and monitor all drivers.
• Consolidate Weekly Movement Plans and share with all staffs.
• Ensure the correct and timely routine maintenance and repair of IRC vehicles and generators as well as keep records regarding Maintenance schedules.
• Ensure that all vehicles carry the required on-board documentation and that all documents are kept current (including insurance).
• Inspect and record condition of vehicles, by maintaining daily checklists file and ensuring that Vehicle logbooks are accurately filled.
• Carry out regular training to all drivers on basic vehicle mechanic skills, record keeping, daily vehicle inspection, drills on safety driving, defensive driving, etc.

Maintenance

• Carry out full maintenance of HVAC system (installations, maintenances, and repairs)
• Carry out proactive maintenance for IRC assets/properties and facilities
• Track the usage of power supply systems and schedules across the IRC facilities.
• Maintain accurate records of all maintenance expenses immediately after services.

Fuel Consumption

• Facilitate the collection, dispatch, and fueling of Vehicle and Generators at all IRC facilities and ensure fuel consumption records are documented accurately on generator log sheets.
• Prepare reconciliations for fuel consumed on a weekly basis before fuel replenishment is done.
• Ensure accurate and updated information on fuel consumption.
• Raise a request (Purchase Requisition) for all maintenance needs.
• Be responsible for collecting petty cash advances based on IRC policy and liquidating within 24 hours after completion of the work
• Prepare weekly and monthly reports on generator fuel consumption and allocation across IRC facilities.

Note that this job description must remain flexible, to respond to additional tasks or changes as identified by the line manager.

Qualifications

Personal Characteristics.

• Strong sense of personal integrity
• Attention to detail.
• Strong supervisory skills
• Ability to multi-task
• Team spirit and problem-solving ability.

Key Working Relationships:

Position Directly Reports to:  Supply Chain Officer

Position directly supervises:  Driver’s

Qualifications

• Knowledge of generic Logistics Management systems and forms.
• Diploma or Bachelor of Degree In relevant field
• Competent in Spoken and written English
• Good Mathematical skills
• Good Knowledge of Ms Office, ERP etc

go to method of application »

JOB PURPOSE/OBJECTIVE

• To provide all necessary logistical support to the SC Manager to enable field project activities to proceed with maximum efficiency while adhering to IRC’s supply chain procedures on assets management.
• The Assets Officer is responsible for the efficient coordination and management of all assets for IRC. One of the core functions of the incumbent as an integral member of the Supply Chain Department is, s/he must be able to manage, label and track all assets and maintaining audit-compliant records.

KEY RESPONSIBILITIES:

• Asset and Property Management
• Ensuring that all assets are controlled and managed properly in accordance to donor-specific polices.
• The implementation and/or maintenance of standard IRC assets management policies and procedures.
• Update the Asset register, and the inventory list for assets and expendable store and produce monthly reports.
• Work closely with Supply Chain Manager on Auction, transfer, and donation process management in line with donor regulations and approval, with reference to organization policy.
• Conduct asset inventory (physical count) during the reporting period.
• Pull out updated asset list for end of grant report and develop assets running cost analysis
• Ensure proper tracking, maintenance, and recording of all IRC assets, which will lead to an accurate asset database at all times.
• Ensure that each staff member is accountable for every asset assigned to them using the Equipment Issue / Receipt forms.
• Ensure quarterly physical check of assets and submission of asset reports to assets officer and logistics manager for review.
• Liaise with Supply Chain Manager to recommend disposal of assets to ensure that it is reviewed and implemented annually as per IRC and donor requirements regulations.
• Ensure that an up-to-date filing system for all assets is maintained.
• Retrieve assets and reassigned at the end of employee term of service

Reportings:

• Prepare and submit accurate inventory and Asset reports to the supervisor on time as per donor regulations for Assets.
• Prepare and submit disposal plans
• Any other Assets reports required by SCM or direct supervisor

SC Compliance:

• To ensure all SC activities are carried out to a satisfactory standard.
• To ensure that the necessary logistics and organization is effected for all projects.
• Where necessary, to manage, or support, the development and proper functioning of any project office deemed necessary to support the programme.
• To assess potential projects as requested by SCM/Field coordinator.
• To familiarize yourself with the IRC SC Manual and comply with the policies outlined in the IRC SC Manual.
• To complete required reports and submit a monthly logistic reports for all SC activities in all sites to SCM.

Compliance and Ethics:

• Review and provide feedback on assigned supply chain reports submitted by the country office.
• Implementing internal and external audit corrective action plans (CAPs)
• Promptly Inform the Supply Chain Manager of any areas of concern or potential or suspected supply chain policy violations.
• Implement discrete, time-bound Supply Chain initiatives which improve performance or compliance (i.e. implementing a post-audit corrective action plan)

Note that this job description must remain flexible, to respond to additional tasks or changes as identified by the line manager.

Key Working Relationships:

• Position Directly Reports to:  Supply Chain Manager  
• Position directly supervises:  Nil

Qualifications

• Minimum of 3 years working experience
• Diploma or Degree in a relevant field .
• Must possess at least three (3) years’ experience in Supply Chain management
• Competency in Microsoft suites (Ms word, excel, PPT,outlook)
• Knowledge of ERP
• Must have cognate skills in computer appreciation.
• MUST possess a high level of integrity and with good interpersonal skills
• Ready to work in difficult environmental conditions